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For Companies At a Glance
- Tasks: Support a dynamic team with administrative tasks and ensure smooth operations.
- Company: Join Pinsent Masons, an award-winning firm known for its collaborative culture and innovative approach.
- Benefits: Enjoy 25 days of annual leave, flexible working options, and various interest-free loans.
- Why this job: Be part of a supportive environment where your ideas matter and you can make a real impact.
- Qualifications: Ideal candidates should be organised, proactive, and have strong communication skills.
- Other info: We value diversity and are committed to creating an inclusive workplace.
The predicted salary is between 28800 - 43200 £ per year.
- Locations 141 Bothwell Street, Glasgow, G2 7EQ, GB
- Job Schedule Full time
Job Description
Job Title:Team Administrator
Group: Risk Advisory Services
Location: Glasgow
Hours:Monday to Friday 9.00am to 5.00pm
About the Business:
Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.
Purpose of the role:
To provide proactive and professional support to the group.
Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.
This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business.A Team Administrator will, collectively, work with every member of the team to ensure that overall needs are met.
Support may be required to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm
Candidate Overview
We are looking for candidates who ideally hold the following skills and experience:
- Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems.Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file.Archiving and retrieving files and deeds from storage as required
- Assisting other members of the Practice Group with overflow work
- Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
- Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
- Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
- Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
- Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team\’s travel requirements)
- Answering incoming telephone calls in a professional manner
- Dealing with enquiries from internal and external callers
- Awareness at all times that you are the \”face of the firm\”, i.e. the first port of call for potential new instructions
What can we offer you?
- Carers’ leave (up to five paid days’ leave towards caring responsibilities)
- 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
- Contributory pension of up to 5%.
- Death in service cover (4 x base salary).
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
- Cycle to work scheme.
What happens next?
Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.
We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Our strength lies in our differences.
We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow.We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.
As an inclusive employer, we are willing to consider any flexible working requests.
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Team Administrator employer: Pinsent Masons LLP
Contact Detail:
Pinsent Masons LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Team Administrator at Pinsent Masons. Understanding their filing systems, meeting preparation, and communication protocols will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees of Pinsent Masons on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which you can leverage in your discussions.
✨Tip Number 3
Prepare to discuss your teamwork skills and experiences, as collaboration is key in this role. Think of examples where you've successfully worked with others to achieve a common goal, and be ready to share these during your interview.
✨Tip Number 4
Research the latest trends in risk advisory services and how they impact administrative roles. Being knowledgeable about the industry will show your enthusiasm and readiness to contribute to the team effectively.
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Team Administrator role. Focus on your organisational abilities, communication skills, and any experience in administrative support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your previous experiences make you a great fit for the team and how you can contribute to their success.
Highlight Teamwork Skills: Since the role emphasises collaboration, be sure to include examples of how you've successfully worked in teams in the past. This could involve supporting colleagues, managing schedules, or contributing to group projects.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Pinsent Masons LLP
✨Show Your Organisational Skills
As a Team Administrator, you'll need to demonstrate your ability to maintain filing systems and manage schedules. Be prepared to discuss specific examples of how you've organised information or coordinated meetings in the past.
✨Emphasise Teamwork
This role requires collaboration with various team members. Highlight your experience working in teams and how you’ve contributed to achieving common goals. Share instances where your support made a difference to your colleagues.
✨Prepare for Common Scenarios
Think about potential scenarios you might face in this role, such as handling multiple requests at once or managing conflicting schedules. Practise how you would respond to these situations to show your problem-solving skills.
✨Be Professional and Personable
Since you'll be the 'face of the firm', it's crucial to convey professionalism while also being approachable. During the interview, maintain a friendly demeanour and ensure your communication is clear and respectful.
