At a Glance
- Tasks: Support a dynamic team with administrative tasks and ensure smooth operations.
- Company: Join Pinsent Masons, an award-winning firm known for its collaborative culture and innovative approach.
- Benefits: Enjoy 25 days annual leave, private healthcare, and flexible working options.
- Other info: We value diversity and encourage applicants from all backgrounds to apply.
- Why this job: Be part of a supportive environment where your ideas matter and you can make a real impact.
- Qualifications: Ideal candidates should be organised, proactive, and have strong communication skills.
The predicted salary is between 24000 - 36000 £ per year.
Job Title: Team Administrator
Group: Risk Advisory Services
Location: London
Hours: Monday to Friday 9.30am to 5.30pm
Purpose of the role
To provide proactive and professional support to the Risk Advisory Services group. Services will be delivered consistently with the competitive environment in which the firm operates and will involve a team‑working approach, collaborating with lawyers and other members of business operations. The role may include support for staff from more than one business unit, with structure and responsibilities evolving over time.
Responsibilities
- Maintain the filing system (paper and e‑mail based), ensuring all files are kept up to date. Set up and maintain new filing systems, print matter‑related e‑mails on request, and archive/retrieve files and deeds from storage.
- Assist other members of the Practice Group with overflow work.
- Collate and prepare information for meetings, both internal and external, and produce and circulate agendas and itineraries.
- Take and relay messages, ensuring lawyers and clients receive them promptly, especially when they are out of the office.
- Help manage fee‑earner electronic schedules, arrange meetings/appointments and lunches both internally and externally, and liaise with reception to ensure all room bookings and hospitality requirements are met.
- Update lawyers' client contact databases.
- Assist Legal PAs and Business Development with preparation and sending out brochures to prospective clients and manage interface with the Marketing Group, including provision of contacts for seminars.
- Assist Legal PAs with travel and accommodation arrangements for local, national and international travel, ensuring cost‑effective solutions that meet the team’s requirements.
- Answer incoming telephone calls in a professional manner and deal with enquiries from internal and external callers.
- Remain aware that you are the “face of the firm” and the first point of call for potential new instructions.
Benefits
- Carers’ leave (up to five paid days’ leave for caring responsibilities)
- 25 days’ annual leave entitlement with option to purchase or roll over 5 days
- Contributory pension up to 5%
- Private healthcare policy
- Death in service cover (four times base salary)
- Eligibility for interest‑free season ticket loan, gym membership loan and/or rental deposit loan
- Cycle to work scheme
This role is part of the Risk Advisory Services group in London. Applicants who meet the above responsibilities and qualifications will be considered for interview.
Team Administrator employer: Pinsent Masons LLP
Pinsent Masons LLP is an excellent employer, offering a dynamic and collaborative work culture that prioritises flexibility and innovation. As an Investment Funds Associate, you will have the chance to engage with top-tier fund managers and institutional investors while developing your expertise in private investment funds. With a strong focus on employee growth and professional development, this role provides meaningful opportunities to advance your career in a supportive environment across vibrant locations like London, Edinburgh, or Glasgow.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used in administrative roles, such as Microsoft Office Suite and any project management tools. Being able to demonstrate your proficiency in these during the interview can set you apart.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This will highlight your ability to handle the varied responsibilities of a Team Administrator.
✨Tip Number 3
Research Pinsent Masons and understand their values and culture. Be ready to discuss how your personal values align with theirs, especially regarding teamwork and collaboration, which are crucial for this role.
✨Tip Number 4
Prepare thoughtful questions about the team dynamics and the types of projects you might be involved in. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the Team Administrator role. Focus on your organisational abilities, communication skills, and any experience in administrative support.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your previous experiences make you a great fit for the team and how you can contribute to their success.
Highlight Teamwork Skills:Since the role emphasises collaboration, be sure to include examples of how you've successfully worked in teams in the past. This could involve sharing responsibilities, supporting colleagues, or contributing to group projects.
Proofread Your Application:Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Pinsent Masons LLP
✨Show Your Organisational Skills
As a Team Administrator, you'll need to demonstrate your ability to maintain filing systems and manage schedules. Be prepared to discuss specific examples of how you've organised information or managed multiple tasks effectively in previous roles.
✨Emphasise Teamwork
This role requires collaboration with various team members. Highlight your experience working in teams, how you contribute to group dynamics, and any instances where you've successfully supported colleagues in achieving common goals.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in high-pressure situations. Think of scenarios where you've had to prioritise tasks or handle unexpected challenges, and be ready to explain your thought process.
✨Demonstrate Professional Communication
Since you'll be the 'face of the firm', it's crucial to showcase your communication skills. Practice articulating your thoughts clearly and professionally, and be ready to discuss how you handle inquiries from both internal and external callers.
