At a Glance
- Tasks: Manage billing processes, create reports, and support the team with administrative tasks.
- Company: Join Pinsent Masons, a leading firm known for its collaborative and innovative culture.
- Benefits: Enjoy 25 days annual leave, pension contributions, and various interest-free loans.
- Other info: Dynamic role with opportunities for personal growth and development.
- Why this job: Be at the heart of financial operations and make a real impact in a supportive environment.
- Qualifications: Previous admin or billing experience, strong attention to detail, and a proactive attitude.
- Locations 1 St Michaels, Manchester, M2 5AE, GB
- Job Schedule Full time
Job Description
We are looking for a Team Administrator Billing Co-Ordinator to join our Transactional Services group. This role will be based in our Manchester office.
Job Title: Team Administrator Billing Co-Ordinator
Group: Transactional Services
Location: Manchester
Contract Type: Permanent
Hours: Monday to Friday 9.30am - 5.30pm (office based)
About the Business
Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.
Position Overview
As a TA Billing Coordinator, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing-related issues.
What You'll Be Doing
You'll be at the core of our billing operations, supporting lawyers and partners to ensure our financial processes are timely, compliant, and client-focused. You'll also assist with a range of administrative tasks, ensuring the smooth day-to-day running of the team.
Your Key Responsibilities Will Include
- Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time.
- Creating and monitoring WIP and billing reports, client time reports, and financial statements.
- Maintaining accurate PO records and managing client despatch and rate information.
- Handling narrative edits, time transfers, third-party invoice uploads, and portal submissions.
- Attending revenue meetings and taking ownership of follow-up actions.
- Suggesting and implementing efficiency improvements in billing processes.
- Organising legal bundles and preparing key documentation.
- Coordinating travel, diary, and room bookings.
- Managing lawyers' expenses and performing ad-hoc office support tasks.
- Assisting with post, scanning, copying, and archiving.
Candidate Overview
We're looking for a confident, organised professional with a strong eye for detail and a proactive mindset. You'll have previous experience in administration or billing (ideally within legal or professional services), be comfortable managing multiple tasks, and enjoy working collaboratively in a fast-paced environment.
What can we offer you
- Carers leave (up to five paid days' leave towards caring responsibilities)
- 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days.
- Contributory pension of up to 5%.
- Death in service cover (4 x base salary).
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
- Cycle to work scheme.
Team Administrator Billing Co-Ordinator in Manchester employer: Pinsent Masons LLP
Pinsent Masons LLP is an excellent employer, offering a dynamic and collaborative work culture that prioritises flexibility and innovation. As an Investment Funds Associate, you will have the chance to engage with top-tier fund managers and institutional investors while developing your expertise in private investment funds. With a strong focus on employee growth and professional development, this role provides meaningful opportunities to advance your career in a supportive environment across vibrant locations like London, Edinburgh, or Glasgow.
