At a Glance
- Tasks: Provide proactive Legal PA support and manage lawyers' diaries effectively.
- Company: Join Pinsent Masons, an award-winning firm with a collaborative culture.
- Benefits: Enjoy 25 days annual leave, private healthcare, and a contributory pension.
- Other info: Diverse workplace committed to inclusion and professional growth.
- Why this job: Make a real impact while working with leading experts in a supportive environment.
- Qualifications: Strong relationship-building skills and experience in managing workloads.
The predicted salary is between 30000 - 40000 £ per year.
Group: Property
Location: Leeds
Hours: Monday to Friday 9:30am to 5:30pm
About the Business
Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.
Purpose of the role
Provide proactive and professional Legal PA support to the group. Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met. Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.
Candidate Overview
We are looking for candidates who ideally hold the following skills and experience:
- Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business.
- Actively contributing to client service initiatives in the group, including attending client events and seminars where required.
- Developing and maintaining core sector understanding to support delivery of optimum client service.
- Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly.
- Proactively identify areas of responsibility and tasks you can take ownership of.
- Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments.
- Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting.
- Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have accurate information.
- Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response.
- Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate.
- Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively.
- Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, Compare Docs etc.).
- Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos.
What can we offer you?
- Carer’s leave (up to five paid days’ leave towards caring responsibilities).
- 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
- Contributory pension of up to 5%.
- Private healthcare policy.
- Death in service cover (4 x base salary).
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
- Cycle to work scheme.
Our Strength Lies in Our Differences
We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow.
Legal PA in Leeds employer: Pinsent Masons LLP
Pinsent Masons is an exceptional employer that fosters a collaborative and supportive work culture in Leeds, where you can thrive as a Legal PA. With a commitment to employee growth, we offer extensive benefits including generous annual leave, private healthcare, and opportunities for professional development, all while working alongside industry-leading experts in a dynamic environment that values diverse perspectives.
StudySmarter Expert Advice🤫
We think this is how you could land Legal PA in Leeds
✨Tip Number 1
Network like a pro! Get out there and connect with people in the legal field. Attend events, seminars, or even casual meet-ups. The more you engage, the better your chances of landing that Legal PA role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational skills and ability to manage multiple tasks. They want someone who can juggle diary management and client interactions effortlessly.
✨Tip Number 3
Be proactive! If you see an opportunity to help out or take on extra responsibilities during interviews or networking, jump on it. It shows you're ready to contribute and take ownership, which is key for a Legal PA.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you prepare for interviews and showcase your talents. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Legal PA in Leeds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight your ability to build relationships and manage diaries, as these are key for a Legal PA role.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention specific examples of how you've contributed to client service initiatives or managed complex workloads in the past.
Showcase Teamwork Skills:Since this role emphasises collaboration, be sure to mention any previous experiences where you worked effectively within a team. We love seeing how you can contribute to our supportive environment!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Pinsent Masons LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal PA. Familiarise yourself with diary management, document production, and client relationship building. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Team Spirit
Since this role involves collaborating with lawyers and other team members, be prepared to discuss examples of how you've successfully worked in a team before. Highlight your ability to support others and take ownership of tasks, as this is crucial for success in a dynamic environment like Pinsent Masons.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to prioritise tasks. Think of specific scenarios where you had to manage competing deadlines or handle unexpected changes. This will showcase your proactive approach and adaptability, which are key traits for a Legal PA.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions about the team dynamics, client service initiatives, or opportunities for professional development. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your values.
