Project Coordinator

Pinnacle Group is looking for an organised and proactive Project Coordinator to support the smooth delivery of a wide range of projects from small room changes to large scale refurbishments. In this role, you will manage the project administration from start to finish, ensuring all required documentation is obtained and in date on the system. You will update the project trackers, support meetings through minute taking and action logging and coordinate communications across teams to ensure everyone is informed of planned works in advance.

The ideal candidate will be highly organised, detail-driven and confident managing multiple tasks at once, with excellent communication skills and a proactive approach to coordinating contractors, maintaining accurate documentation and supporting smooth project delivery from start to finish. You will be joining our Total FM Team based in Exeter. The Total FM team provides integrated asset management and maintenance services across the education, leisure, corporate, health and living sectors to ensure facilities operate at their best. This is a full time, office based role with the working hours of 8am-4pm Monday-Friday.

We’re looking for someone who, alongside the key criteria below, will sign up to our values of Trust, Respect, Involve, Challenge and Deliver Excellence and will be determined to maintain the confidence of our clients and communities.

• To support and work closely with the Lifecycle Manager to assist in the delivery of all lifecycle and variation projects across all the contracts.
• To assist in reviewing the scope of works for all lifecycle and variation projects on each specific contract.
• Liaise with contractors and suppliers to survey works and assist in providing quotes that meet the projects requirements.
• Assist in reviewing contractor and supplier quotes to ensure all the requirements have been provided for.
• Assist in the management of lifecycle and variation works in accordance with contract documents and contracted timescales.
• Review and assess contractors risk assessments and method statements against the scope of works.
• Attend prestart meetings with contractors, team meetings and client meetings as required.
• Assist in the project administration and project finances throughout the lifespan of a project from inception to completion and handover in accordance with the contract requirements.
• Assist in the management and monitoring of contractors works and ensuring health and safety is always followed in accordance with their risk assessments and method statements, including safeguarding of children.

• Strong organisational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent attention to detail, especially when handling documentation, compliance records and project trackers.
• Confident communicator with the ability to liaise professionally and efficiently with contractors, internal teams and on-site staff.
• Efficiency in Microsoft Office 365.

The more diverse our workforce, the better we can adapt to and reflect the needs of our customers. We welcome applications from all backgrounds – particularly from those who represent the communities we serve including ex-armed forces personnel and their families. As a colleague, you will become part of an inclusive culture, where you will have the opportunity to achieve your full potential and enhance your career through learning and development.

We offer a wide range of benefits at Pinnacle Group, dependant on your role or business area, these range from additional leave packages to pension plans and discounts at your favourite retailers:

• Maternity/paternity packages
• Flexible Working Arrangements
• Life Assurance
• Enhanced Pension Scheme
• Additional Annual Leave
• Private Medical Insurance
• Cycle to Work Scheme
• Employee Assistance Programme
• Retail Discounts
• Childcare Assistance
• Season Ticket Loans
• Sick Pay Schemes
• Personal Development Plans
• Company Car/Car Allowance