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- Tasks: Manage student attendance records and support administrative systems in a SEMH school.
- Company: A supportive SEMH school dedicated to student wellbeing and engagement.
- Benefits: Training opportunities, collaborative environment, and a chance to make a real difference.
- Why this job: Join a team that directly impacts students' lives and supports their education.
- Qualifications: Organised, detail-focused, and confident with IT systems; school admin experience is a plus.
- Other info: Calm office environment with opportunities for personal and professional growth.
The predicted salary is between 24000 - 36000 £ per year.
A specialist SEMH school in Havant is looking to appoint a highly organised Administration Assistant with a strong focus on student attendance. This role sits at the centre of the school's daily operations, ensuring that attendance data is accurate, up to date and effectively monitored. In a setting where structure and consistency are vital for students, strong administrative support plays a key role in helping pupils stay engaged with their education.
The successful candidate will join a small, professional admin team working in a calm and organised office environment supporting staff, families and external services.
The Role
The position is heavily focused on attendance administration, alongside supporting wider student records and administrative systems across the school.
Key Responsibilities
- Maintaining accurate student attendance records and updating absence information on the school system
- Producing daily reports such as late arrival and early departure lists
- Liaising with teaching staff to resolve missing or incorrect register marks
- Supporting attendance monitoring and follow-up processes
- Maintaining behaviour and incident records
- Preparing student correspondence, including suspension documentation
- Maintaining records for students accessing Alternative Provision
- Recording attendance data from external providers
- Booking student transport and taxis where required
- Maintaining operational records such as incident logs and evacuation registers
- Supporting medication administration in line with school procedures
- Ensuring all documentation relating to students and staff is accurately filed and maintained
What We’re Looking For
- Is highly organised and detail-focused, particularly when managing attendance data
- Can communicate clearly and professionally with staff, families and external services
- Works well within a team environment but can also manage tasks independently
- Is confident using IT systems and databases (experience with Arbor would be beneficial but not essential)
- Understands the importance of confidentiality and safeguarding
- Can maintain a calm and professional approach in a busy school setting
- Experience in school administration or attendance management would be advantageous but not essential
What’s on Offer
- A supportive and well-structured admin team
- A varied role where your work directly supports student wellbeing and engagement
- A calm and collaborative working environment
- Opportunities for training and development
- The chance to be part of a school that makes a genuine difference to young people
Safeguarding
This school is committed to safeguarding and promoting the welfare of children and young people. All successful applicants will be subject to enhanced DBS checks and relevant employment checks.
Attendance and Administration Office in Havant employer: Pink Tile Education
Contact Detail:
Pink Tile Education Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Attendance and Administration Office in Havant
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the school on LinkedIn. A friendly chat can give us insider info about the role and help us stand out when we apply.
✨Tip Number 2
Prepare for the interview by practising common questions related to attendance management and administration. We can even role-play with a friend to boost our confidence and nail that calm, professional vibe they’re looking for.
✨Tip Number 3
Showcase our organisational skills! Bring examples of how we've managed data or improved processes in previous roles. This will demonstrate our attention to detail and ability to handle the busy school environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, it shows we’re genuinely interested in being part of the team at this SEMH school.
We think you need these skills to ace Attendance and Administration Office in Havant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Attendance and Administration Assistant. We want to see how you can contribute to our calm and organised environment!
Showcase Your Organisation Skills: Since this role is all about keeping things in order, be sure to emphasise your organisational skills in your application. Share examples of how you've managed data or records effectively in the past.
Communicate Clearly: We value clear communication, so make sure your application is well-written and free of errors. This is your chance to show us how you can communicate professionally with staff, families, and external services.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this fantastic opportunity in our supportive admin team.
How to prepare for a job interview at Pink Tile Education
✨Know Your Stuff
Make sure you understand the key responsibilities of the Attendance and Administration Assistant role. Familiarise yourself with attendance management processes and how they impact student engagement. This will show that you're not just interested in the job, but that you genuinely care about supporting students.
✨Showcase Your Organisation Skills
Since this role requires a high level of organisation, prepare examples from your past experiences where you've successfully managed data or maintained records. Be ready to discuss how you prioritise tasks and ensure accuracy, especially in a busy environment.
✨Communicate Clearly
Practice articulating your thoughts clearly and professionally. You’ll need to liaise with staff, families, and external services, so demonstrating strong communication skills during the interview is crucial. Consider role-playing common scenarios to boost your confidence.
✨Emphasise Teamwork and Independence
This position requires both teamwork and the ability to work independently. Prepare to discuss how you’ve successfully collaborated with others in previous roles while also managing tasks on your own. Highlighting your adaptability will make you stand out.