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- Tasks: Support clients with admin tasks, marketing, and organisation in a dynamic, fast-paced environment.
- Company: Join Pink Spaghetti PA Services, a growing virtual assistant company based in Manchester.
- Benefits: Enjoy remote work, flexible hours, a laptop, 28 days annual leave, and pension options.
- Why this job: Perfect for problem-solvers who thrive on variety and want to make a real impact.
- Qualifications: Must be tech-savvy, detail-oriented, and have experience with Microsoft Office and social media.
- Other info: This is a part-time, entry-level role with potential for increased hours and responsibilities.
The predicted salary is between 24000 - 36000 £ per year.
Direct message the job poster from Pink Spaghetti PA Services
Amie Roberts – Personal and Virtual Assistant
Virtual Assistant | Event Support | Social Media | Newsletters | Email Marketing | Admin & Organisation | Research | Blogging | Website Admin | PA…
Job Description
We are a growing VA company based in Manchester, looking for a home-based VA who will support us with our growing list of customer tasks. At Pink Spaghetti North Manchester & Salford, we take pride in delivering a high-quality service to all our clients. We understand the needs of a small business and strive to support them as they grow.
We are seeking a dynamic Operations Admin Assistant to support our clients and the business owner. If you\’re ready to thrive in a fast-paced environment where no two days are the same and you’re a natural problem-solver, multitasker and hands-on go-getter, this role is for you.
In this business, things can change rapidly, so independent judgment is required to plan, prioritise and organise a diversified workload. The most qualified candidate for this role will be proactive and organised and appreciate how to prioritise tasks without dropping the ball on others. With a good eye for detail, be tech-savvy and keen to learn.
As our clients rely on us to provide a quality service to their business, you must be reliable, flexible, people-oriented, friendly, patient, fast learning, quick thinking, and demonstrate initiative and responsibility.
Responsibilities:
- Monitor and organise inboxes for clients, triaging emails, flagging priorities, and diary management, including managing complex meeting schedules, sending calendar invites, arranging Zoom/Teams links, and managing follow-ups across time zones and stakeholders.
- Assist with day-to-day marketing tasks such as updating online profiles, scheduling social media content, and using branded Canva templates to create marketing materials — all while ensuring consistency with brand tone and visual identity.
- Travel and accommodation research tailored to the client’s preference and budget.
- Spreadsheet & data management ensuring accuracy and ease of use for reporting or operational tracking.
- Conducting online research to identify new leads, finding accurate contact details, and preparing outreach lists for clients.
- Xero administration uploading receipts, matching transactions, and assisting with account reconciliation tasks.
- Organising clients’ physical and electronic workspaces in a logical manner that supports the client in their work.
- Assist with a variety of administrative and client-related tasks as needed, often working to short deadlines or shifting priorities.
- General administrative and clerical tasks.
Essential qualities and skills:
- Working knowledge of Microsoft Office Products, including Word and Excel.
- High-quality written, verbal and presentation communication.
- Work independently as well as in a collaborative environment.
- Proven experience in effective planning, organising and time management.
- Excellent attention to detail and accuracy.
- Knowledge of social media channels, including Facebook, Instagram and LinkedIn.
- Confident using tools such as Xero, Canva, Google Workspace, Mailchimp (training will also be provided).
- Experience in supporting small businesses with admin or marketing tasks.
- Experience in organising complex meetings across various jurisdictions.
This role comes with an opportunity to increase hours and responsibilities with support and training for the right candidate, but this is not an expectation of the role.
Benefits: home working with an element of flexibility, laptop, 28 days annual leave pro rata to your working hours, and pension if applicable.
Please note – no agencies or freelancers in a marketing or VA role will be considered.
This is a remote position, but it must be within 20 miles of Manchester.
APPLY HERE – https://forms.gle/TN2S7mPAGZ1X9XzC7
https://www.pink-spaghetti.co.uk/job-description/operations-admin-assistant/
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Part-time
Job function
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Job function
Administrative
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Industries
Business Consulting and Services
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Operations Admin Assistant employer: Pink Spaghetti PA Services
Contact Detail:
Pink Spaghetti PA Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Admin Assistant
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like Xero and Canva. Having a basic understanding of these platforms will not only boost your confidence but also show the employer that you're proactive and ready to hit the ground running.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock schedule or task list that showcases how you would manage multiple priorities. This can be a great conversation starter during any discussions with the hiring team.
✨Tip Number 3
Research Pink Spaghetti PA Services and their client base. Understanding their values and the types of businesses they support will help you tailor your approach and demonstrate your genuine interest in the role.
✨Tip Number 4
Prepare examples from your past experiences where you've successfully managed tasks under tight deadlines or adapted to changing priorities. This will highlight your problem-solving abilities and adaptability, which are key for this role.
We think you need these skills to ace Operations Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your organisational skills, attention to detail, and any experience with tools like Xero or Canva.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and enthusiasm for the role. Mention specific tasks from the job description that excite you and explain how your background makes you a great fit.
Showcase Your Communication Skills: Since high-quality written and verbal communication is essential for this role, ensure your application is free of errors and clearly conveys your thoughts. Use professional language while still being personable.
Highlight Flexibility and Problem-Solving Abilities: In your application, provide examples of how you've successfully managed changing priorities or solved problems in previous roles. This will demonstrate your ability to thrive in a fast-paced environment.
How to prepare for a job interview at Pink Spaghetti PA Services
✨Show Your Organisational Skills
As an Operations Admin Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised workloads or managed complex schedules in the past.
✨Familiarise Yourself with Relevant Tools
Make sure you have a good understanding of tools like Xero, Canva, and Google Workspace. If you can, practice using these platforms before the interview so you can speak confidently about your experience with them.
✨Highlight Your Problem-Solving Abilities
The role requires a natural problem-solver. Think of specific instances where you've had to think on your feet or come up with creative solutions to challenges, and be ready to share those stories.
✨Demonstrate Your People Skills
Since the job involves working closely with clients, it's important to show that you're friendly and approachable. Be prepared to discuss how you've built relationships in previous roles and how you handle communication with different stakeholders.