At a Glance
- Tasks: Support day-to-day operations in a dynamic facilities services environment.
- Company: Join the creative team at Pinewood Studios, a hub for film and entertainment.
- Benefits: Enjoy competitive salary, generous holiday, and health benefits including private medical care.
- Other info: Flexible working environment with opportunities for personal growth and community volunteering.
- Why this job: Be part of an exciting industry while developing your skills in a supportive team.
- Qualifications: Experience in operations or administration is preferred; strong teamwork and customer service skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
To support and assist the Facilities Services (FS) department in day‑to‑day operations and administrative duties. Reporting directly to the Logistics Supervisor, the Coordinator carries out key tasks to assist and support in maintaining the efficiency of the department.
Key Accountabilities
- Raise purchase orders using Dynamics 365 and place orders with suppliers on behalf of the Facility Services Supervisors, processing and checking all invoices.
- Record and update all expenditure on departmental budget tracker.
- Compile stage check and off‑hire information, raising corresponding work orders and compiling repair estimates for recharges and additional works requested by productions.
- Confirm and check all timesheets and overtime records of Facility Services colleagues.
- Using our CAFM system, communicate job progress and updates between Facility Services, our customer‑service colleagues and external clients.
- Take incoming calls for Facility Services and relay information to clients and colleagues.
- Coordinate the availability of the department’s plant and vehicles and assist with arranging any required repairs.
- Provide the Facility Services supervisors and the wider Operations department with any appropriate operational or administrative support as required.
Essential Criteria
- Any operations, facilities management, administrative experience or relevant understanding is preferred.
- Computer literacy is essential – must be able to use PDA to record timesheets / job status (training provided on the specific system) and read emails.
- Proven experience of providing excellent customer service in a client‑facing role.
- Self‑motivated and effective time manager.
- Excellent ability to work to tight deadlines and under pressure.
- Strong team player and orientation towards teamwork.
- Excellent attention to detail.
Benefits
- Role location: Pinewood Studios.
- Competitive starting salary and discretionary annual bonus of up to 7.5% of salary.
- 25 days’ holiday as standard with the option to buy 5 additional days, plus English public holidays.
- Birthday leave, which gives employees an extra day annual leave to be used in the month of their birthday.
- Pension scheme – 5% employer contribution and 3% minimum employee contribution.
- Comprehensive private medical healthcare from Bupa, including cover for pre‑existing conditions, dental and optical cover.
- Income protection up to 75% of salary.
- Life assurance of 4 × annual salary.
- £3.20 per day Pinewood canteen subsidy.
- Two days per year volunteering allowance for local communities.
- Invest@Work Saving Account with Fidelity.
Equal Opportunities
Pinewood Group is an equal‑opportunities employer. We are highly committed to building a diverse and inclusive culture for our people and actively welcome applications from people of all backgrounds.
Closing date for applications: 12th June 2026.
Facility Services Coordinator – 6 Month Fixed Term Contract employer: Pinewood Group Limited
Pinewood Studios is an exceptional employer, offering a vibrant work culture that prioritises teamwork and employee well-being. With competitive salaries, generous holiday allowances, and comprehensive benefits including private healthcare and a pension scheme, we are dedicated to fostering professional growth and inclusivity within our diverse workforce. Join us at Pinewood Studios, where your contributions are valued and you can thrive in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Facility Services Coordinator – 6 Month Fixed Term Contract
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills, especially in operations and customer service. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice your responses to common interview questions. Focus on your experience in administrative roles and how you've handled tight deadlines. We want you to feel confident and ready to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facility Services Coordinator – 6 Month Fixed Term Contract
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facility Services Coordinator role. Highlight any relevant experience in operations or facilities management, and don’t forget to showcase your computer literacy and customer service skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific examples from your past that demonstrate your ability to handle administrative duties and work under pressure.
Show Off Your Team Spirit:We love team players! In your application, emphasise your ability to work collaboratively and support your colleagues. Share experiences where you’ve contributed to a team’s success or helped out during busy times.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re keen on joining our team at Pinewood Studios!
How to prepare for a job interview at Pinewood Group Limited
✨Know Your Stuff
Familiarise yourself with the key responsibilities of the Facility Services Coordinator role. Understand how to raise purchase orders using Dynamics 365 and the importance of maintaining the departmental budget tracker. This will show that you’re not just interested in the job, but that you’ve done your homework.
✨Show Off Your Customer Service Skills
Since this role involves a lot of client interaction, be ready to share examples of how you've provided excellent customer service in previous positions. Think of specific situations where you went above and beyond to help a client or resolve an issue.
✨Demonstrate Team Spirit
This position requires a strong team player mentality. Prepare to discuss how you’ve collaborated with others in past roles. Highlight any experiences where teamwork led to successful outcomes, especially under tight deadlines or pressure.
✨Attention to Detail is Key
Given the nature of the tasks, such as checking timesheets and compiling repair estimates, it’s crucial to showcase your attention to detail. Bring up instances where your meticulousness made a difference, whether in avoiding errors or improving processes.
