Facilities Manager in London

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns. Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Office Services Team Overview: PIMCO’s Office Services team aligns and maintains support services to provide “white-glove” level services to all areas of the firm.

Responsibilities:

• Manage day‑to‑day facilities operations across the EMEA offices, including cleaning, maintenance, security, post services, contractors, and suppliers.
• Ensure full compliance with Health & Safety legislation, fire safety requirements, permits to work, and statutory certifications.
• Manage relationships with landlords, managing agents, building management teams, and subtenants.
• Control facilities budgets, monitor expenditure, manage invoices and recharges, and identify cost‑saving opportunities.
• Deliver minor projects, including office moves, space planning, and ad hoc internal fabric changes.
• Manage office systems and compliance items, such as building management systems and physical security systems.
• Drive a safety‑first culture, ensuring compliance with health and safety (including fire safety) requirements and supporting the completion of compliance actions.
• Ensure robust disaster planning, incident management, and reporting processes are in place and maintained.
• Maintain high standards through regular site inspections and ensure compliance with contractor management processes.
• Lead and develop facilities-related training for both team members and colleagues.
• Support the company’s environmental strategy and reporting.

Position Requirements:

• Previous experience in hands-on facilities management role and an understanding of building security and facility operations.
• Ability to interface effectively and pleasantly with all levels of management.
• Must be able to follow specific instructions and support other staff members as necessary.
• High school graduate or equivalent GED degree; College degree preferred.
• Proven project management experience.
• Exceptional communication skills are required in addition to the ability to work across all levels of the organization.
• Microsoft Office competency – Word, Outlook, Excel.
• AutoCAD experience preferred.
• Strong process-oriented background with a proven ability to problem-solve and meet strict deadlines.
• Must be able to work independently to complete assignments.
• Extensive practical experience in the rearranging and reorganizing of commercial office layouts and furniture essential.
• Occasional travel to alternate PIMCO office sites required.