Sales and Marketing Co Ordinator

Who we are? A unique business, Pierre Fabre in the UK is a pharmaceutical and dermo cosmetics company, operating within oncology and skincare. Part of a much larger French-owned Group, and owned and governed by a Foundation, we are committed to improving the lives of others and take great pride in the heritage and values of the organisation.

Your mission: Sales & Marketing Co Ordinator. Highly organised, proactive and thrive in a fast paced beauty environment? Join our dynamic Business Unit as our co ordinator! You will be the backbone of the team – organising and co-ordinating to ensure we all excel at delivering our strategy and growth targets. You will report directly to the Business Unit Director. This is a fantastic opportunity to gain valuable experience while working with a portfolio of iconic dermo-cosmetic brands.

Roles & Responsibilities

• Administration tasks
• Support with calendar organisation and meeting room booking.
• Be the lead in the team for raising PO’s on time, ensuring they get receipted and paid on time for activity. Ensure all PO’s are tracked with excellence and accuracy.
• Leading the product sample tracker ensuring all samples are accounted for with no overspend versus budget.
• Manage our customer service inbox – responding to consumer queries in a timely manner and seeking advice from others where needed to shape responses and advice.
• Lead on our Product information management system which collates all product data and images so it can be extracted easily for e-retailers.
• Digital & Influencer Marketing tasks
• Assist with product send outs.
• Support the digital team with drafting and editing newsletters for Eau Thermale Avène, ensuring brand tone and accuracy.
• Manage Bazaarvoice sampling activity, including product allocation, tracking, and ensuring timely delivery to support ratings and reviews.
• Brand Management Tasks
• Be “the voice” of the marketing team internally in Reading and via our corporate website. This involves ensuring townhall events are organised with excellence and we announce key milestones and events on corporate homepage to ensure U.K business is sharing successes.
• Organisation of all marketing events and meetings so that we stand out as a team and department who excel at delivering engaging meetings which motivate others in the business.
• Sales Team tasks
• Complete and submit new line forms for retailers on behalf of the sales team, ensuring accuracy and timely delivery.
• Coordinate logistics for retailer meetings, including booking meeting rooms, arranging refreshments, and ensuring all materials and samples are delivered in advance.
• New Agency Collaboration
• A key part of this role will be to successfully project manage our due diligence process of getting new agencies onto our roster. This involves the co ordination of multiple stakeholders to ensure all due diligence is completed which allows the agency to commence working with us.
• Lead the completion of all ad hoc compliance forms departments may need from time to time.
• Onboarding of the new agencies - co ordination of necessary training and ensure they feel like “part of the family”.
• Manage staff product orders from end to end, including request intake, processing, fulfilment, and tracking.
• Coordinate travel arrangements for the marketing and sales teams, including booking flights, trains, accommodation, and meeting rooms.
• Order and maintain stock of office stationery and supplies for the team.
• Culture
• Lead a “1 team” culture and live and breathe our ways of working; collaboration, consumer closeness and having a challenger mindset.
• Proactively come up with ideas to bring the team together, get to know each other and have some fun and celebrate successes.
• Foster team wellbeing via bringing ideas to the table for ensuring good mental and physical health in our daily working lives.
• Foster a high trust, highly collaborative and functioning marketing team via setting example of the Pierre Fabre values.

Who you are?

The Ideal Candidate:

• Skills & Experience:
• Act as a central point of contact for operational queries across marketing and sales.
• Self-starter, solution minded, highly organised, detail orientated, pro-active.
• Experience or a strong interest in marketing, brand management or sales.
• Ability to efficiently manage and prioritise multiple projects with tight deadlines.
• Excellent written and verbal communication skills.
• A proactive approach to problem-solving with a keen eye for detail.
• Ability to thrive in a fast-paced environment.
• Proficiency in Microsoft Office; experience with marketing tools is a plus.
• A passion for developing and creating a high trust, highly collaborative team culture.
• A bachelor’s degree in Business or Marketing or equivalent higher education qualification.
• Personal Attributes:
• A dynamic and creative individual who brings fresh ideas and energy to the team.
• Passionate about beauty and skincare, with a deep understanding of what’s trending in the industry.
• Someone who thinks outside the box, always looking for new ways to make an impact.
• A collaborative team player with a positive attitude and eagerness to learn.

We are convinced that diversity is a source of fulfillment, social balance and complementarity for our employees, which is why our offers are open to all, without restriction.