Event Manager in Weybridge

pie is a bespoke cycle challenge business. We develop and deliver tailored cycling events for businesses, charities and individuals. Our focus is on quality, detail, and professionalism. Most of all, we care. This quality of delivery is reflected in our high level of repeat business. Our cycling events range from one‑day sportives in the UK to point‑to‑point rides such as London to Barcelona over 12 days, or Land’s End to John O’Groats in relay in 72 hours, for 5 to 500 people and everything in between. We also run a small number of guided treks and city walks. We are a small, dynamic, responsive business with a reputation that punches far above our weight.

The successful applicant will be part of this small full‑time team working with an extended team of over 200 freelance guides, tour leaders and medics, all committed to ensuring that our growing list of clients have a brilliant ‘pie’ experience on every event. We want you to be part of a team that will continue to grow the business and benefit from it.

THE PERSON

You will be a passionate cyclist who is organized, has a good attention to detail and wants to get things right. You will need to demonstrate previous experience of working in an office to deliver outdoor itinerant events. This is not a highly structured environment. We run multiple simultaneous complex premium events and expect our team to be able to juggle and prioritise clients’ demands. We need people who have the energy to be part of the pie journey; individuals who are not afraid to ‘pitch in’ in order to ensure we deliver the best event experience a client can have, and who thrive on hard work and being challenged.

THE JOB

Design cycling events to meet the client’s brief, win the business, project manage the creation of the event through to the point of delivery, and take responsibility for the success and profitability of that event. The details are as follows:

• Use your previous experience, initiative, tenacity and persuasion skills to pull together cycling events for our charity and corporate clients, from concept to delivery. These will be sportives, large corporate multi-day rides, all‑size charity rides, medium‑size corporate networking one‑day rides, small private multi‑day tours, etc.
• Top and tail the process with perfect admin and obsessive attention to detail, e.g. preparing rooming lists, ferry manifests and managing relationships with travel and accommodation providers.
• Realise your work through the delivery of the event as part of the pie in‑office team.
• Take your share of the non‑job description jobs and run with them, from stock taking to returning vans to Christmas card design to website updates.
• Reflect pie’s values of dependable, trustworthy, professional and approachable in everything you do.

SKILLS

• Project Management – to develop and deliver complex rides from idea to execution.
• Negotiation – to be able to manage face‑to‑face negotiations with our clients and win new rides/events.
• Problem solver – a history of on‑the‑spot problem understanding with clear thinking and effective solutions.
• Plotting – use various platforms (e.g. RWGPS) to design safe cycling routes in the UK & EU.
• Word/Excel/PowerPoint to a high level, alongside a high level of numeracy and literacy.
• Technically inquisitive – have experience of RWGPS, and other industry‑relevant platforms, but able to learn the use of new platforms to respond promptly to requests and to manage tight and immovable deadlines.
• Enhance the final product by working on some specific events as a tour leader or bike guide yourself.

COMPETENCIES

• Budgeting and forecasting of your own events through an in‑depth knowledge of Excel.
• Writing English in a clear and accurate manner to ensure excellent communication through the written word, e.g. writing event manuals and event documentation.
• Leadership – not in conventional direct line terms, but being able to deliver effective direction with all stakeholders.
• Confidence and Integrity – crucial when dealing with challenging clients and complex events.
• Flexibility of approach and adaptability of thought process.
• A supportive team player – everything we do relies on the extended pie team working effectively together.

EXPERIENCE

• A committed cyclist who has years of proven experience in the delivery of cycling events and rides for companies, charities, private tours, etc., across one‑day and multi‑day rides and sportives, from concept to plotting to booking vans and delivery.
• A firm grasp of event management – pulling together all the separate threads of a project to deliver perfection.
• An understanding of the pressures of a small business environment.
• The management of budgets, costs and forecasting is central to the role.
• First‑hand experience of negotiating with clients and 3rd parties.
• Proven level of sole responsibility in the above.
• Understanding the seasonal work pressures of a seasonal industry and a small business.

WHAT ELSE?

• A clean driving licence is crucial, and if you can drive mini buses and vans, so much the better.
• If you speak French or another European language, that is a bonus.
• You must be fit enough to withstand the rigours of the event world, from loading bikes and kit into vans, to working odd and sometimes long hours, etc.

THE PACKAGE

• £40K+/- depending on experience.
• Based in Weybridge/Walton on Thames office.
• 5 days a week. Full time.
• 25 days annual leave.
• Profit share based on your and the company’s performance.
• Start Date: ASAP. No later than the end of January 2026.

INTERESTED?

Send us a CV detailing the relevance of your application to the above criteria and to what you see on the website to: info@pieevents.co.uk. Identify explicitly your relevant experience and what you will bring to the business. We are a small, highly communicative team working in the Walton on Thames office, and that is where the job is based. We have a gentle dog in the office. References will be checked. Successful applicants going to the interview stage will be asked to do a written and Excel assessment.