Event Co-ordinator 12 months FTC in London

Pension Insurance Corporation ("PIC") provides secure retirement incomes through comprehensive risk management and excellence in asset and liability management, as well as exceptional customer service. Our purpose is to pay the pensions of our current and future policyholders. We achieve our purpose by setting Companywide strategic objectives and driving a healthy culture based on our PIC Values of Resilient, Adaptable, and Loyal.

The Event Co-Ordinator will play a vital role in supporting the planning, organising, and delivering high-quality events that achieve organisational objectives while creating memorable experiences for attendees. Reporting directly to the Head of Brand and Marketing, this role will support the successful delivery of PIC’s diverse suite of events, including:

• New business events such as private dinners, conferences, drinks receptions, seminars, and Golf Days
• Policyholder Days and lunches to strengthen client relationships
• Thought leadership events showcasing expertise and innovation
• Internal events including the AGM, All-Staff Christmas Party, and other ad hoc events as required

The Event Co-Ordinator will work with the Events Team to ensure each event is executed to the highest standard, reflecting PIC’s values and reputation, while balancing creativity with operational excellence.

Specific accountabilities assigned to the role of Event Co-ordinator within the Brand and Marketing team:

• Strategic Event Planning
  • Work with the Events Team to define event objectives and develop innovative concepts aligned with organisational goals.
  • Build comprehensive project plans, budgets, and timelines.
  • Conduct risk assessments and implement contingency strategies.
• Operational & Logistics Management
  • Support with the sourcing of venues, suppliers, and vendors.
  • Oversee catering, entertainment, technology, and equipment requirements.
  • Ensure compliance with health, safety, and legal standards.
• Stakeholder Engagement
  • Act as the primary liaison for clients, sponsors, and partners.
  • Support with contract negotiation and maintain strong vendor relationships.
  • Collaborate with internal teams (marketing, sales, HR, investments) to maximize event impact.
• Event Comms
  • Compile the mailing list with stakeholders.
  • Mark and document acceptances.
  • Send RSVP reports to stakeholders.
  • Write staff and client info packs.
  • Manage event comms (invitation, final details etc).
• Event Delivery
  • Support with on-site setup, execution, and breakdown.
  • Support with the management of staff, volunteers, and contractors during events.
  • Resolve issues quickly to maintain smooth operations.
• Evaluation & Reporting
  • Gather attendee feedback and analyse event performance.
  • Prepare post-event reports with insights and recommendations.
  • Continuously improve processes for future events.

Desirable personal attributes aligned to what success looks like in the role:

• Detail-Oriented – ensures every aspect of an event is delivered to the highest standard.
• Creative & Innovative – brings fresh ideas to event design, themes, and attendee engagement.
• Resilient – thrives under pressure and remains calm when handling unexpected challenges.
• Team Player – capable of effectively working in teams while collaborating effectively across departments.
• Customer-Focused – committed to creating memorable experiences and exceeding attendee expectations.
• Proactive & Resourceful – anticipates needs, solves problems quickly, and takes initiative with a can-do attitude.
• Professional & Confident – represents the organisation with credibility.
• Passionate About Events – demonstrates enthusiasm and energy that inspires others.
• Collaborative and adaptable – thriving in small team environments while remaining hands-on when needed.

Knowledge

• Event Lifecycle Management – knowledge of the full process from concept development, planning, and promotion through to delivery and post-event evaluation.
• Budgeting & Financial Control – ability to manage event budgets, track costs, and deliver value while maintaining quality.
• Risk & Compliance – awareness of health and safety requirements, insurance, contracts, and contingency planning.
• Marketing & Communications – knowledge of event promotion, branding, and attendee engagement strategies (including digital tools and social media).
• Measurement & Evaluation – ability to collect feedback, analyse KPIs, and report on event success to inform future improvements.

Experience

• Experience of supporting the delivery of small to large scale events across corporate, client-facing, internal, and celebratory events (e.g., conferences, seminars, private dinners, policyholder days, AGMs, staff parties). This is mainly an in-person events role, so solid experience of candidates managing these types of events is essential.
• Experience working in Financial Services or a corporate or consulting environment is preferred.
• Familiarity with sourcing, negotiating, and managing venues, catering, AV/production, and other suppliers.
• Recognised qualification in events management (desirable).
• Experience of using an event management system (desirable).
• Travelling within the UK is required including overnight stay for around 10 events per annum.

Skills

• Very strong organisational skills, able to manage multiple projects, deadlines, and priorities with precision.
• Strong communication skills - excellent verbal and written skills to liaise confidently with stakeholders at all levels.
• Ability to persuade and influence both directly and indirectly.
• Ability to manage stakeholders and other resources effectively - skilled at developing positive partnerships with clients, sponsors, vendors, and colleagues.
• Good working knowledge of MS Access, MS PowerPoint, MS Word.

DEI at PIC

At PIC, we believe that true innovation stems from embracing diverse perspectives, backgrounds and experiences. We are committed to building a workplace where every individual, regardless of race, gender identity, sexual orientation, disability, age, religion, or socio-economic background, feels valued, heard and empowered to succeed. We hold ourselves accountable through ongoing initiatives, such as inclusive hiring practices, and equitable career development opportunities that support belonging and community. While we’re proud of our progress, we recognise there’s work ahead, and we remain dedicated to listening, learning and evolving together.

In addition to a competitive base salary and the opportunity to participate in our annual, performance-related bonus plan, upon joining us here at Pension Insurance Corporation, you will get access to some great benefits, including private medical insurance, 28 days' annual leave (excluding bank holidays), a generous pension scheme and much more.