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- Tasks: Manage complex diaries and travel for C-Suite executives while solving problems proactively.
- Company: Join PIB Group, a fast-paced, people-first insurance business with a collaborative culture.
- Benefits: Opportunity for growth in a supportive environment with a focus on inclusivity.
- Other info: On-site role with a minimum of 4 days per week, perfect for those who thrive in dynamic settings.
- Why this job: Make a real impact behind the scenes while working closely with senior leaders.
- Qualifications: Proven experience as an Executive Assistant at C-Suite level with strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
At PIB Group, we've built something special, a fast-paced, people-first insurance business where relationships matter and no two days look the same. To keep our senior leadership running at their best, we're looking for an exceptional Executive Assistant to join us.
This is a role for someone who thrives behind the scenes but makes an enormous impact. You'll be the trusted partner to two C-Suite executives, with ad hoc support to two further senior leaders, someone who brings calm to complexity and solutions to the unexpected.
What your days will look like:
- You'll own complex diary management across multiple senior leaders, juggling competing priorities with confidence and good judgement.
- Travel coordination will be a big part of your world from intricate multi-leg itineraries to last-minute changes that need handling without fuss.
- You'll organise and circulate board packs with precision and care, manage sensitive information with absolute discretion, and be the kind of person your leaders can genuinely rely on.
This isn't a role where you clock in and wait to be told what to do. You'll anticipate needs, solve problems before they arise, and bring a calm, professional presence to everything you do.
What we're looking for:
- Proven EA experience supporting at C-Suite level
- Outstanding diary and travel management skills
- Comfortable with last-minute changes and shifting priorities
- Experience preparing and managing board packs
- Discreet, trustworthy and professional to your core
- Based within commuting distance this role is on-site a minimum of 4 days per week
Why PIB Group?
We're one of the UK's most ambitious and fastest-growing insurance groups, and we're proud of the culture we've created along the way - collaborative, inclusive and genuinely invested in our people. This is a real opportunity to grow alongside a business that's going places, working closely with leaders who will value everything you bring.
Inclusion & Accessibility
We are an equal opportunities employer, committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race, colour, gender, religion, disability, age, sexual orientation, or any other characteristic protected by law. If you need this job advert in any other format or require any adjustments for your application or during the recruitment process, please reach out to recruitment@pib-insurance.com
Executive Assistant employer: pib Group
Contact Detail:
pib Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities at PIB Group or elsewhere.
✨Tip Number 2
Prepare for those interviews by practising common EA scenarios. Think about how you'd handle complex diary management or last-minute travel changes. Show them you can keep calm under pressure!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values, like PIB Group. Use our website to find roles that excite you and tailor your approach to fit their culture.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind for the hiring team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Executive Assistant. Highlight your experience with diary management, travel coordination, and any C-Suite support you've provided. We want to see how you can bring calm to complexity!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for PIB Group. Mention specific skills that align with the job description, like handling last-minute changes or managing sensitive information.
Showcase Problem-Solving Skills: In your application, give examples of how you've anticipated needs and solved problems before they arose. We love candidates who can think on their feet and bring solutions to the table, so don't hold back on sharing those stories!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you're keen on joining our team at PIB Group!
How to prepare for a job interview at pib Group
✨Know Your Diary Management Inside Out
Since diary management is a key part of the Executive Assistant role, make sure you can discuss your experience with complex scheduling. Bring examples of how you've successfully managed competing priorities and last-minute changes in previous roles.
✨Showcase Your Travel Coordination Skills
Be prepared to talk about your experience with travel arrangements, especially intricate itineraries. Share specific instances where you handled unexpected changes smoothly, demonstrating your ability to stay calm under pressure.
✨Demonstrate Discretion and Trustworthiness
As you'll be managing sensitive information, it's crucial to convey your understanding of confidentiality. Prepare examples that highlight your professionalism and discretion in handling sensitive matters in past positions.
✨Anticipate Needs and Problem-Solve
This role requires proactive thinking. Think of times when you anticipated the needs of your leaders or solved problems before they escalated. Be ready to share these stories to show how you can bring value to the team.