At a Glance
- Tasks: Lead and manage exciting events that drive PhysicsX's mission and brand.
- Company: Join a pioneering physics AI company transforming industrial engineering.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Collaborate with senior leadership and make a real difference from day one.
- Why this job: Shape impactful experiences and connect with industry leaders in a fast-paced setting.
- Qualifications: Strong event management skills and a passion for strategic planning.
The predicted salary is between 49500 - 60500 £ per year.
About us
Re-architecting Engineering for the Age of Intelligence. PhysicsX is the physics AI company for industrials. The company's mission is to accelerate hardware innovation by overhauling what industrial engineering and manufacturing look like today. PhysicsX is building a new simulation software stack to deliver deep physics AI enablement across the entire engineering lifecycle. The company partners with leading organisations in aerospace & defence, automotive, semiconductors, materials, and energy & renewables, supporting them on some of their most critical and complex challenges. PhysicsX is headquartered in the United Kingdom, with offices in London, New York, and Singapore and an expanding presence in the Bay Area.
The Opportunity
We're looking for an Events & Experiences Manager to join our Marketing & Communications team, reporting directly to the Head of Marketing & Communications. This is a high-ownership role for someone who loves bringing people together and understands that great events are strategic business tools, not just logistical exercises. You'll build and run the events engine that supports PhysicsX's commercial, research, talent, and brand objectives, owning everything from our global event strategy and calendar to the flawless execution of high-impact experiences.
You’ll be responsible for two core areas:
- Owning PhysicsX's external event portfolio - identifying, prioritising, and managing our presence across industry conferences, research forums, executive summits, partner events, and talent-focused activities.
- Producing PhysicsX-owned experiences end-to-end - from executive dinners and customer roundtables to technical workshops, launch events, and talent mixers.
You’ll work closely with leadership, commercial, research, partnerships, and talent teams, as well as external vendors to ensure every event has clear objectives, exceptional execution, and measurable business impact. This role requires someone equally comfortable with thinking strategically, negotiating with organisers, sweating the details of a production schedule, and solving unexpected problems five minutes before doors open.
We operate in a fast-moving, high-standards environment where priorities evolve quickly and no two weeks look the same. You'll have significant ownership from day one, the opportunity to shape how PhysicsX shows up around the world, and the chance to work directly with senior leadership on some of our highest-profile initiatives.
What You'll Do
- Own PhysicsX's Global Events Strategy
- Own and maintain PhysicsX's global events calendar across industry, research, executive, partner, and talent events.
- Work cross-functionally to identify and prioritize the highest-impact opportunities aligned to business objectives.
- Develop event strategies and business cases, defining success metrics, budgets, target audiences, and expected outcomes.
- Build scalable planning processes and systems that improve visibility, coordination, and execution across teams.
- Deliver Outstanding External Event Programs
- Lead PhysicsX's presence at conferences, partner events, and industry forums, from sponsorship planning and speaker coordination through onsite execution and post-event reporting.
- Coordinate speaking opportunities, booth activations, customer meetings, and hospitality programs.
- Act as the primary point of contact with event organizers, agencies, venues, production partners, and vendors.
- Ensure every event reflects the PhysicsX brand and delivers a premium experience for customers, partners, and candidates.
- Produce PhysicsX-Owned Events End-to-End
- Own the planning and production of executive dinners, customer roundtables, technical forums, talent mixers, research workshops, and other owned experiences.
- Manage every aspect of delivery including budgets, venues, suppliers, production, catering, guest experience, registration, logistics, and onsite execution.
- Partner with Design and Communications to develop event messaging, invitations, supporting content, signage, presentations, and follow-up outreach.
- Create repeatable playbooks that enable PhysicsX to scale its owned events globally.
- Drive Operational Excellence
- Ensure events are delivered on time, within budget, and to an exceptional standard.
- Conduct post-event analysis and reporting, measuring business impact against predefined objectives and continuously improving future programs.
What Success Looks Like (First 90 Days)
- Build a clear, centralised events calendar covering PhysicsX's priority industry, research, executive, partner, and talent events.
- Develop event planning frameworks, templates, and processes that improve visibility and coordination across the business.
- Successfully deliver several high-profile external events and at least one PhysicsX-owned event with exceptional execution.
- Build trusted relationships across Marketing & Communications, Partnerships, Commercial, Research, Talent, Operations, and Leadership.
Events & Experiences Manager employer: PhysicsX
At PhysicsX, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration. Our commitment to employee growth is evident through access to personal development resources and mentorship opportunities, all while enjoying the benefits of flexible working arrangements in our vibrant Shoreditch office. With equity options and a strong focus on diversity and inclusion, we empower our team to thrive both professionally and personally in a meaningful and rewarding environment.
StudySmarter Expert Advice🤫
We think this is how you could land Events & Experiences Manager
✨Show Your Creative Side
In marketing communications, standing out is key. Get creative with your application! Consider designing a mini-campaign or pitch that highlights your skills and understanding of the brand. Tailor it for PhysicsX and show them what you can bring to the table.
✨Engage in Marketing Communities
Get involved in local or online marketing communications groups. Check out platforms like Meetup for events and workshops. Networking here can lead to hidden job openings and valuable insights into the industry trends—this is where we often discover what companies like PhysicsX are looking for.
✨Leverage Social Media
Use platforms like LinkedIn and Twitter to showcase your passion for marketing communications. Share insights, articles, and your own content that resonates with the industry. Tagging or interacting with PhysicsX on these platforms can catch the eye of recruiters and show you're genuinely interested in them.
✨Attend Industry Events
Keep an eye out for marketing conferences and workshops. These are great places to meet potential employers face-to-face and make connections that could land you a full-time role at PhysicsX. Bring your business cards and be prepared to chat about how you can contribute!
We think you need these skills to ace Events & Experiences Manager
Some tips for your application 🫡
Craft an Impactful Cover Letter:Your cover letter is your chance to shine! Focus on your passion for marketing communications and how your previous experiences can benefit PhysicsX. Make sure to mention specific campaigns or projects you’ve worked on that showcase your creativity and strategic thinking.
Showcase Your Writing Skills:As you're diving into a marketing communications role, your writing ability is crucial. Include samples of your work, like blog posts, press releases, or social media campaigns in your application. This lets us see your style and how you engage with different audiences.
Tailor Your CV to Marketing:Your CV should highlight relevant marketing skills and experiences! Include specific tools or platforms you’ve used, like Google Analytics or social media management software. Mention any certifications or workshops related to marketing that you've completed – they can give you an edge!
Demonstrate Your Understanding of PhysicsX:Show us that you’ve done your homework! In your application, briefly mention what you admire about PhysicsX’s marketing approach or any recent campaigns that caught your attention. This can reveal your enthusiasm for the role and your genuine interest in joining our team!
How to prepare for a job interview at PhysicsX
✨Showcase Your Creative Campaigns
Get ready to flaunt your portfolio! Include examples of previous marketing campaigns you've worked on, especially those that showcase your creativity and strategy. Recruiters at PhysicsX will be keen to see how you conceptualise and execute campaigns, so highlight any measurable outcomes to back up your claims.
✨Know Your Digital Tools Inside Out
If you’re heading into a marketing-communications role, make sure you're comfortable discussing key digital marketing tools like Google Analytics, HubSpot, or Hootsuite. Expect some technical questions about how you've used these tools in the past, as they'll want to gauge your hands-on experience and how you analyse data to drive marketing decisions.
✨Be Ready for Scenario-Based Questions
At PhysicsX, they may throw some scenario-based questions your way, aimed at testing your problem-solving skills in real-life marketing situations. Think through potential challenges you’ve faced, how you navigated them, and be prepared to discuss your thought process and outcome.
✨Demonstrate Your Passion for Marketing
As you’re applying for a full-time position, show that you're not just looking for a job, but a career in marketing. Talk about the latest trends in marketing communications, your favourite campaigns, and why they inspire you. Your enthusiasm can really make you stand out and demonstrate that you’re committed to growing within the field.
