At a Glance
- Tasks: Manage purchasing and inventory control to ensure smooth operations and accurate stock management.
- Company: Join a dynamic team in Barnsley with a focus on growth and efficiency.
- Benefits: Enjoy competitive salary, 25 days holiday, and amazing employee discounts.
- Other info: No weekend work, training opportunities, and a supportive work environment.
- Why this job: Be a key player in optimising procurement processes and supporting business success.
- Qualifications: 12 months experience in purchasing or inventory administration and strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Location: Office based - Barnsley
Experience Required: Minimum 12 months in a purchasing, supply chain, or inventory administration role.
We are seeking a proactive and detail‑driven Purchasing and Inventory Administrator to manage end‑to‑end purchasing and inventory control across all company locations. This role is essential to ensuring smooth operations, accurate stock management, and strong supplier performance. You will work closely with internal teams and external suppliers to maintain efficient procurement processes and support business growth.
Key Responsibilities
- Create and process Purchase Orders for materials, including expediting where required.
- Provide operational support for production, scheduling, and purchasing forecasts.
- Carry out administrative duties to support supplier contract maintenance.
- Chase suppliers for Purchase Order delivery updates.
- Track orders and ensure timely deliveries.
- Update internal databases with order details and delivery information.
- Maintain and update accurate inventory records.
- Monitor stock levels and raise orders when required.
- Report and investigate stock discrepancies.
- Analyse inventory trends to support future purchasing decisions.
- Maintain adequate inventory levels to meet customer demand.
- Collaborate effectively with the purchasing team and internal stakeholders.
- Ensure all Purchase Orders meet authorisation requirements.
- Support investigations into shortages or missing items identified in the warehouse.
- Maintain KPI reporting and analyse supplier performance (e.g., OTIF, unfulfilled POs, internal service time, supplier quality).
- Ensure compliance with ISO 9001 standards and contribute to process improvements.
- Adhere to all QHSE policies and procedures.
- Uphold ethical standards and comply with all relevant laws and regulations.
- Ensure all orders include accurate dates to support inbound goods forecasting and warehouse capacity planning.
- Work daily reports for overdue or unfulfilled deliveries to reduce outstanding POs.
- Keep reporting information up to date, including invoice queries and other departmental reports.
- Conduct weekly reviews of open supplier complaints and non‑conformances.
What We’re Looking For
- Minimum 12 months’ experience in purchasing, supply chain, or inventory administration.
- Strong organisational skills and attention to detail.
- Confident communicator with suppliers and internal teams.
- Ability to analyse data and produce clear reports.
- Experience working with ERP or inventory management systems.
- A proactive approach to problem‑solving and continuous improvement.
In return for your commitment and expertise:
- A competitive salary.
- No weekend or evening working – great hours Monday to Friday (37.5).
- Training opportunities to expand your skills.
- We offer accredited ILM training through external and in‑house training.
- Apprenticeship opportunities on completion of the probationary period.
- 25 days holiday, increasing with length of service, plus bank holidays.
- Buy / Sell holiday scheme.
- Amazing employee discounts with major supermarkets and retailers with phsPerks.com.
- Free parking onsite so no parking costs.
- Other benefits such as improved parental and paternity leave, a 24‑hour wellbeing helpline, cycle to work scheme, pension scheme, life assurance and more…
Purchasing & Inventory Administrator in Barnsley employer: PHSGroup
As a Purchasing and Inventory Administrator at our Barnsley office, you will join a dynamic team that values proactive problem-solving and attention to detail. We offer a supportive work culture with no weekend or evening shifts, competitive salaries, and extensive training opportunities, including accredited ILM training and apprenticeship programmes. Enjoy additional benefits such as generous holiday allowances, employee discounts, and a focus on employee wellbeing, making us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing & Inventory Administrator in Barnsley
✨Tip Number 1
Network like a pro! Reach out to your connections in the purchasing and inventory field. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its supply chain processes. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute.
✨Tip Number 3
Practice your communication skills! As a Purchasing & Inventory Administrator, you'll need to liaise with suppliers and internal teams. Role-play common scenarios to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Purchasing & Inventory Administrator in Barnsley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in purchasing and inventory management. We want to see how your skills match the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Purchasing & Inventory Administrator role. Share specific examples of how you've tackled challenges in previous roles.
Show Off Your Organisational Skills:Since this role requires strong organisational skills, give us a glimpse of how you manage tasks and priorities. Mention any tools or systems you’ve used to keep everything on track!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at PHSGroup
✨Know Your Numbers
Make sure you brush up on your inventory management metrics and purchasing KPIs. Being able to discuss how you've tracked stock levels or improved supplier performance with specific examples will show that you're not just familiar with the role, but that you can bring real value to the team.
✨Showcase Your Organisational Skills
Prepare to talk about how you manage multiple tasks and priorities. Use examples from your previous roles where you successfully handled purchase orders, supplier communications, or inventory discrepancies. This will demonstrate your attention to detail and proactive approach.
✨Communicate Clearly
As a Purchasing & Inventory Administrator, you'll need to liaise with both suppliers and internal teams. Practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios with a friend to get comfortable with the types of conversations you might have.
✨Research the Company
Familiarise yourself with the company's products, values, and any recent news. Understanding their supply chain challenges or successes can help you tailor your answers and show that you're genuinely interested in contributing to their growth.
