At a Glance
- Tasks: Manage purchasing and inventory control to ensure smooth operations and accurate stock management.
- Company: Join a dynamic team in Barnsley focused on growth and efficiency.
- Benefits: Enjoy competitive salary, 25 days holiday, and amazing employee discounts.
- Other info: Great Monday to Friday hours with training opportunities and career growth.
- Why this job: Be a key player in optimising procurement processes and supporting business success.
- Qualifications: 12 months experience in purchasing or inventory administration required.
The predicted salary is between 30000 - 40000 € per year.
About The Role
Location: Office based - Barnsley
Experience Required: Minimum 12 months in a purchasing, supply chain, or inventory administration role
We are seeking a proactive and detail-driven Purchasing and Inventory Administrator to manage end-to-end purchasing and inventory control across all company locations. This role is essential to ensuring smooth operations, accurate stock management, and strong supplier performance. You will work closely with internal teams and external suppliers to maintain efficient procurement processes and support business growth.
Key Responsibilities
- Create and process Purchase Orders for materials, including expediting where required
- Provide operational support for production, scheduling, and purchasing forecasts
- Carry out administrative duties to support supplier contract maintenance
- Chase suppliers for Purchase Order delivery updates
- Track orders and ensure timely deliveries
- Update internal databases with order details and delivery information
- Maintain and update accurate inventory records
- Monitor stock levels and raise orders when required
- Report and investigate stock discrepancies
- Analyse inventory trends to support future purchasing decisions
- Maintain adequate inventory levels to meet customer demand
- Collaborate effectively with the purchasing team and internal stakeholders
- Ensure all Purchase Orders meet authorisation requirements
- Support investigations into shortages or missing items identified in the warehouse
- Maintain KPI reporting and analyse supplier performance (e.g., OTIF, unfulfilled POs, internal service time, supplier quality)
- Ensure compliance with ISO 9001 standards and contribute to process improvements
- Adhere to all QHSE policies and procedures
- Uphold ethical standards and comply with all relevant laws and regulations
- Ensure all orders include accurate dates to support inbound goods forecasting and warehouse capacity planning
- Work daily reports for overdue or unfulfilled deliveries to reduce outstanding POs
- Keep reporting information up to date, including invoice queries and other departmental reports
- Conduct weekly reviews of open supplier complaints and non-conformances
What We're Looking For
- Minimum 12 months experience in purchasing, supply chain, or inventory administration
- Strong organisational skills and attention to detail
- Confident communicator with suppliers and internal teams
- Ability to analyse data and produce clear reports
- Experience working with ERP or inventory management systems
- A proactive approach to problem-solving and continuous improvement
In return for your commitment and expertise:
- A competitive salary.
- No weekend or evening working - great hours Monday to Friday (37.5)
- Training opportunities to expand your skills. We offer accredited ILM training through external and in-house training
- Apprenticeship opportunities on completion of the probationary period
- 25 days holiday, increasing with length of service, plus bank holidays.
- Buy / Sell holiday scheme
- Amazing employee discounts with major supermarkets and retailers with phsPerks.com
- Free Parking onsite so no parking costs
- Other benefits such as improved parental and paternity leave, a 24-hour wellbeing helpline, cycle to work scheme, pension scheme, life assurance and more
Purchasing & Inventory Administrator in Barnsley employer: phs Group
As a Purchasing & Inventory Administrator at our Barnsley office, you will join a dynamic team that values proactive problem-solving and attention to detail. We offer a supportive work culture with no weekend or evening shifts, competitive salaries, and extensive training opportunities, including accredited ILM training. With benefits like generous holiday allowances, employee discounts, and a focus on employee wellbeing, we are committed to fostering your professional growth in a rewarding environment.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing & Inventory Administrator in Barnsley
✨Tip Number 1
Network like a pro! Reach out to your connections in the purchasing and inventory field. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its supply chain processes. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute.
✨Tip Number 3
Practice your communication skills! As a Purchasing & Inventory Administrator, you'll need to liaise with suppliers and internal teams. Being clear and confident will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Purchasing & Inventory Administrator in Barnsley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchasing & Inventory Administrator role. Highlight your relevant experience in purchasing, supply chain, or inventory administration, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples from your past roles that demonstrate your proactive approach and problem-solving skills.
Show Off Your Data Skills:Since this role involves analysing inventory trends and producing reports, make sure to mention any experience you have with data analysis or ERP systems. We love seeing how you can turn numbers into actionable insights!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. Don’t miss out on this opportunity!
How to prepare for a job interview at phs Group
✨Know Your Numbers
Brush up on your understanding of inventory management metrics and purchasing KPIs. Be ready to discuss how you've used data in past roles to make informed decisions, as this will show your analytical skills and attention to detail.
✨Showcase Your Communication Skills
Prepare examples of how you've effectively communicated with suppliers and internal teams. Highlight any situations where you resolved issues or improved processes through clear communication, as this is crucial for the role.
✨Demonstrate Proactivity
Think of instances where you took the initiative to solve a problem or improve a process in your previous roles. This will illustrate your proactive approach and commitment to continuous improvement, which is key for a Purchasing & Inventory Administrator.
✨Familiarise Yourself with ERP Systems
If you have experience with specific ERP or inventory management systems, be prepared to discuss them. If not, do some research on common systems used in the industry, as this knowledge can set you apart from other candidates.
