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For Companies At a Glance
- Tasks: Manage daily accounts payable processes and resolve supplier queries efficiently.
- Company: Join Direct365, a dynamic company focused on delivering exceptional service in finance.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth and development.
- Why this job: Be part of a team that values innovation and continuous improvement in finance.
- Qualifications: A Levels or equivalent, with strong communication skills and a passion for finance.
- Other info: Ideal for those looking to kickstart their finance career in a supportive setting.
The predicted salary is between 36000 - 60000 £ per year.
Job TITLESeniorAccounts Payable Administrator
Repor
MAIN PURPOSE
Reporting directly to the Finance Team Leader you will be responsible for the day to day running and co-ordination of Direct365\’s accounts payable processes in addition to accurately checking and coding high volumes of purchase invoices. Processing supplier queries and ensuring they are resolved in a timely fashion in order to keep the ledgers accurate and up to date. You will also be expected to assist in driving forward efficiencies within the purchase ledger function.
KEY TASKS
- Responsible for processing high volumes of purchase invoices within assigned time scale for the complete Direct365 business, reconciling any delivery notes to invoices received and purchase orders.
- Responsible for matching Purchase Orders and raising queries, resolving queries, maintaining Purchase Order list and closing down old PO’s.
- Ensure invoices are submitted to various departments for approval and ensure these are signed off for payment or queried with suppliers in a timely fashion.
- Resolve any complex and ongoing supplier issues in order to ensure we foster good working relationships with suppliers.
- Make sure that all credit notes are received on time with correct value and posted to the system in a timely manner.
- Set up new supplier accounts and maintain existing account details within the purchase ledger. Ensuring all supplier account details such as account number, sort code and account name are up to date and maintained.
- Monthly reconciliation of supplier statements.Assist PHS (Group) accounts in reporting financial data at period end and year end in order to generate accurate financial accounts as and when required.
- Assist and liaise with external auditors as directed by PHS accounts in order to provide the necessary required information in a timely fashion.
- Any other duties as required by the business.
PERSON SPECIFICATION
- Great interpersonal and communication skills and a team player with a can-do attitude.
- Reliability – To have self-discipline and be able to work to strict deadlines, Ability to multitask, prioritise workload and be comfortable processing a high volume of invoices/payments.
- Keen eye for detail
- Ensuring invoice queries are identified and logged with suppliers in a timely fashion.
- Ensuring invoices are input into the system to the correct supplier and nominal.
- Forward Thinking
- An aptitude for IT with knowledge of software packages such as Excel, BACS, Direct Debit and SAGE.
- Ability to use initiative to highlight potential problems or issues within processes looking for continuous improvement.
- Minimum 2 years’ experience of handling high volume processing/data entry activities achieving business objectives and KPI’s.
- A determined, outgoing, and competitive attitude with a passion for Finance
- Experience in delivering training and coaching.
- Team player, with the ability to portray a positive attitude to maintain the team’s enthusiasm and drive.
- Excellent communication skills with a confident, approachable, and professional manner.
- Ability to handle difficult situations and the stress associated with them.
- Excellent soft skills – including listening, motivating, and communicating.
QUALIFICATIONS
Educated to A Level or equivalent with:
- Minimum of 5 GCSE’s grade A*-C including Maths and English.
- AAT of Finance Qualifications desirable or actively working towards such a qualification.
- Microsoft package MCSA & MCSE
CONTACTS AND COMMUNICATION
Internal
- Management Team
- Team Members
- Colleagues across the business.
External
- Suppliers and subcontractors (Both Group and External)
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Senior Accounts Payable Administrator employer: PHS Group Ltd.
Contact Detail:
PHS Group Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Accounts Payable Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as SAGE and Excel. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in handling high volumes of invoices and payments during any conversations or interviews. Be prepared to discuss specific examples where you've successfully managed similar tasks, as this will show your capability for the role.
✨Tip Number 3
Emphasise your interpersonal skills and ability to resolve supplier queries effectively. Prepare anecdotes that showcase your communication skills and how you've maintained positive relationships with suppliers in past roles.
✨Tip Number 4
Demonstrate your forward-thinking attitude by discussing any process improvements you've implemented in previous positions. This will illustrate your initiative and commitment to driving efficiencies within the accounts payable function.
We think you need these skills to ace Senior Accounts Payable Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and financial processes. Emphasise your ability to handle high volumes of invoices and any specific software knowledge, such as SAGE or Excel.
Craft a Strong Cover Letter: In your cover letter, address how your skills align with the key tasks mentioned in the job description. Mention your experience with supplier queries and your approach to maintaining accurate ledgers.
Showcase Your Soft Skills: Highlight your interpersonal and communication skills in both your CV and cover letter. Provide examples of how you've successfully resolved complex supplier issues or worked effectively within a team.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at PHS Group Ltd.
✨Showcase Your Attention to Detail
As a Senior Accounts Payable Administrator, you'll be handling high volumes of invoices. Be prepared to discuss specific examples from your past experience where your keen eye for detail helped prevent errors or resolve issues efficiently.
✨Demonstrate Your Problem-Solving Skills
Expect questions about how you've handled complex supplier queries in the past. Share instances where you successfully resolved issues and maintained good relationships with suppliers, highlighting your ability to think on your feet.
✨Highlight Your IT Proficiency
Familiarity with software like Excel, SAGE, and BACS is crucial. Be ready to discuss your experience with these tools and how you've used them to improve processes or increase efficiency in your previous roles.
✨Emphasise Teamwork and Communication
This role requires excellent interpersonal skills. Prepare to talk about how you've collaborated with team members and communicated effectively with both internal departments and external suppliers to achieve common goals.
