Project Manager

Project Manager

REPORTS TO: Senior Project Manager / Project Director

RESPONSIBLE FOR: Trainee & Project Engineers / Construction Managers

DEPARTMENT: Management and Technical

ROLE DEFINITION

The Project Manager is responsible for overseeing the planning, execution, and completion of construction projects. This role includes managing budgets, schedules, and resources while ensuring that the project meets quality standards and complies with safety regulations. The Project Manager also coordinates between clients, contractors, engineers, and other stakeholders to ensure smooth communication and problem-solving throughout the project lifecycle. The role holder is also responsible for monitoring progress, mitigating risks, and ensuring the project is delivered on time and within budget.

KEY RESPONSIBILITIES

Project Coordination

• Oversee the planning, coordination, and delivery of M&E systems across projects or large-scale developments, ensuring on-time, snag-free completion that exceeds client expectations and supports business growth.
• Represent the SLT during high-level site walkabouts, engaging with key client stakeholders to proactively address project health, milestones, and strategic challenges.
• Lead the end-to-end planning and coordination of capital equipment design, qualification, and installation, while maintaining strict adherence to budget and schedule.
• Ensure rigorous adherence to industry standards, safety protocols, and regulatory compliance across all projects, proactively managing risks and escalating critical issues to the Project Director where necessary.
• Develop and maintain strategic partnerships with the Principal Contractor and Client teams, acting as the Phoenix ME contact to ensure project delivery aligns with client expectations to provide an opportunity for future business.
• Oversee management of the project in accordance with Company processes and procedures within the ‘Phoenix Project Flowchart’ to optimise efficiency.
• Ensure available Company Digital Operations tools such as SharePoint, ACC, InnDex, and Openspace are utilised consistently.

Health, Safety, and Compliance

• Assume full responsibility and accountability for ensuring project health, safety and environmental compliance, proactively addressing issues in a timely and consistent manner.
• Ensure all health, safety and environmental returns are issued back to the HSEQ team and updated on InnDex in line with HSEQ reporting requirements.
• Lead by example in all health and safety matters to promote a strong safety-first culture.
• Ensure the recommendations of the HSEQ Advisor/Manager are promptly acted upon.
• Ensure that all works are carried out by appropriately qualified employees and performed in accordance with the relevant method statements and risk assessments.
• Ensure that Construction Managers are appropriately inducting operatives and subcontractors, and consult with stuff at all levels to identify and manage risk.
• Review RAMS and undertake incident investigations as required in collaboration with the HSEQ team.
• Stop all unsafe work.
• Ensure Monthly H&S project statistics are compiled.
• Lead on Safety stand downs and forums.

Programme and Procurement

• Ensure that the project team are aware of and achieve all contractual milestones and programmed void closures.
• Assist the client with on-site sequencing to maintain programme schedules and ensure client expectations are met, standing firmly against dates that cannot be achieved.
• Agree any proposed variance on the contractual or programmed dates with the Project Director, Operations Director and the Principal Contractor before implementing it with the project team or supply chain.
• Resolve delays or dependencies affecting progress, escalating issues to the Project Director or Operations Director where necessary.
• Oversee the day-to-day spending and storage of materials, plant items and equipment in conjunction with the Construction Manager.
• Coordinate all engineering activities and monitor the agreed installation programme, ensuring deadlines are met and any fluctuations in programming are mitigated.
• Review the labour and subcontractor resources on a weekly basis with the Construction Managers, updating progress percentages each week and maintaining a four-week lookahead plan.
• Ensure the four-week lookahead plan is updated weekly by the Construction Managers, communicating the forecasts with the CAD, commercial, and labour teams.
• Agree the project procurement strategy with the Senior Project Manager, Project Director, and/or Operations Director prior to enquiries or placement of orders.
• Ensure the agreed procurement process is followed to align delivery of materials and equipment with the agreed installation programme, thus minimising any delays.
• Make sure that the procurement of suppliers and subcontract specialists complies fully with project specifications, while securing the most cost-effective equipment and expertise.
• Ensure all procurement activities align with the requirements set out in the tender handover documentation.
• Ensure the supply chain are fully aware of any programme amendments agreed with our Client.

Operations Control

• Oversee all aspects of on-site M&E works, ensuring a comprehensive understanding of the scope and alignment with project objectives and quality standards.
• Review and approve contract drawings and red-line markups before distribution to the CAD department, client, and subcontractors.
• Be responsible for Construction Managers and other supervisory positions appointed on the project, ensuring individuals are carrying out their contracted roles and responsibilities.
• Lead a minimum of two site tours per week for all aspects of the project (including subcontractors where applicable), documenting and distributing action items with clear timescales.
• Ensure weekly OpenSpace tours are conducted by the team.
• Ensure weekly OpenSpace tours are conducted by the team.
• Ensure the project team attend all necessary meetings in respect of progress, coordination and safety.
• Work with the design team to ensure any design issues are dealt with in a timely manner to prevent design from delaying the project, offering advice on engineering or ease of installation solutions where required.
• Review and ensure all documentation is correctly filed in the correct SharePoint files.

Quality and Close Out

• Monitor and deliver a high-quality installation as defined in the ‘Phoenix Project Quality Plan’, ensuring quality of installation satisfies the client’s expectations.
• Oversee benchmarking and adherence to agreed standards.
• Manage and deliver the testing and commissioning works from commencement until completion of the project.
• Close out final snagging and fixes of both direct and subcontractor installations before handover to the client, reducing the need for return visits.
• Maintain a live project close out schedule and distribute it upstream and downstream to ensure all outstanding works and relevant dependencies are known by all parties.

Cost Control

• Oversee labour resource allocation in conjunction with the Construction Managers to assess the intake and release of labour and maintain cost effectiveness.
• Assess and manage CAD expenditure and progress on a weekly basis, ensuring that coordinated drawings are produced in good time.
• Agree any required overtime or expense that will be incurred on the project due to out of hours working and notify the commercial team before the works commence.
• Countersign all labour and subcontractor timesheets and work requests.
• Control and monitor the cost and sales of material, labour, subcontractors, CAD, prelims, management and testing to ensure the project is delivered within budget.
• Review all variation orders to ensure they comply with the programme and budget, distributing the information to the client to ensure our programme and costs are protected.
• Assess subcontractor progress and input into monthly financial applications both upstream and downstream.
• Attend monthly financial project reviews (FPRs) with the commercial team to provide an accurate assessment of the project’s financial and operational status, addressing any related questions from the SLT as appropriate.

PERSON SPECIFICATION

Essential	Desirable
CITB Site Managers Safety Training Scheme (SMSTS)
Relevant Black Managers Skill card (CSCS, ECS or Skill card)
Risk-based training such as Asbestos Awareness, Risk Assessment Training, Manual Handling Training, and/or Temporary Works
Experience in reviewing RAMS
Experience in undertaking toolbox talks and safe starts
Experience in undertaking weekly site inspections
Extensive experience managing electrical and mechanical (M&E) projects, overseeing design, installation, and commissioning

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities.

OUR VALUES

• Embody boldness and ambition to exceed goals by setting high personal and professional standards
• Act with courage, voicing ideas or concerns with confidence while remaining resilient in the face of challenges
• Foster empowerment by creating an environment where everyone feels capable, trusted, and supported
• Promote innovation by sharing fresh ideas and new methods to drive continuous improvement
• Champion a culture of togetherness and inclusion by acting with mutual respect and integrity