ROLE DEFINITION
The M&E Procurement administrator role is pivotal to the smooth running of the department. Its main purpose is to provide a comprehensive range of administrative support to the Procurement & Stores team, processing and responding to all invoice queries in a timely manner to reduce supply chain disruption.
KEY RESPONSIBILITIES
- Review and progress invoice queries within the timeframe.
- Review and progress credit notes.
- Maintain the Plant mailbox.
- Collect and process off hire and delivery paperwork within 48hrs of date requested.
- Maintain the Stores sheet organising drivers’ daily drops and keep all relevant parties informed.
- Check the Stores delivery / collection notes for damage charges or missing serial numbers and keep the internal stores sheet updated.
- Chase outstanding collection/credit notes in line with buyer requirements.
- Review plant reports weekly and chase and any issues.
- Maintain an accurate plant allocation in-line with weekly supplier sheets.
- Notify the assistant M&E procurement manager of any underperforming areas within the supply chain.
- Send weekly call off reports to site teams.
- Send weekly B/O reports to site teams.
- Issue query reports monthly to the supply chain.
- Produce a monthly PPE report.
- Provide weekly Luckins updates.
- Send out and collate all evaluation forms on a quarterly basis and/or when a Manager requests these.
- Ensure Stores are carrying out a stock take every 3 months.
- Update the credit card statement monthly.
- Send out an internal stores sheet to site weekly.
- Ad hoc project related tasks as agreed and defined by the Assistant M&E Procurement Manager.
PERSON SPECIFICATION
| Essential | Desirable | |
| Excellent communication and administrative skills. | X | |
| Strong numeric and analytical skills. | X | |
| Thorough with a good attention to detail. | X | |
| Proficient in MS Office packages. | X | |
| Working knowledge of Coins software | X |
Procurement Administrator in London employer: Phoenixmelimited
Phoenix ME is an exceptional employer that prioritises employee growth and development, offering a dynamic work culture where innovation and collaboration thrive. With a strong focus on internal mobility and a commitment to creating a positive candidate experience, employees are empowered to excel in their roles while contributing to the company's ambitious recruitment strategy across the UK and Europe. Located in a vibrant environment, Phoenix ME provides unique opportunities for professional advancement and fosters a supportive atmosphere that values boldness and inclusivity.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator in London
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Phoenixmelimited.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Phoenixmelimited:Your cover letter should read like you’re chatting directly to Phoenixmelimited. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Phoenixmelimited.
How to prepare for a job interview at Phoenixmelimited
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Phoenixmelimited!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Phoenixmelimited. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Phoenixmelimited's culture.
