At a Glance
- Tasks: Coordinate staff cover and provide top-notch admin support in a vibrant school setting.
- Company: Dynamic school with a focus on student-centred learning and teamwork.
- Benefits: Gain valuable experience, develop skills, and contribute to a supportive community.
- Other info: Join us for a fulfilling role with opportunities for growth and development.
- Why this job: Be the backbone of our school, ensuring everything runs smoothly for students and staff.
- Qualifications: Organisational skills and a proactive attitude; school admin experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Cover Co‑ordinator and Administrator who is highly organised, proactive and able to work effectively in a fast‑paced school environment. The successful candidate will play a key role in ensuring the smooth daily operation of staff cover, alongside providing high-quality administrative support to the Senior Leadership Team. You will be a person and student‑centred individual with excellent organisational and communication skills, able to manage competing priorities and work independently using your initiative.
Responsibilities
- Oversee staff cover, coordinating and allocating cover for absence including sickness, training, visits and liaising with supply agencies where required.
- Maintain accurate records of staff absence, support return‑to‑work procedures and ensure follow‑up actions are completed.
- Support the school's weekly calendar, ensuring clear communication of staff deployment and key events.
- Support safeguarding administration and ensure records are maintained in line with GDPR requirements.
- Support the management of student medication systems and medical records, ensuring compliance with procedures.
- Liaise with parents, external agencies and visitors, including supporting school tours and events.
- Support the Senior Leadership Team across all sites with administrative tasks.
Qualifications & Experience
- Experience of administration and ideally knowledge of school systems and procedures, including staff absence processes and complex timetabling.
- High organisational and communication skills, proactive and independent.
How to Apply
The application form can be found on the school website: https://phoenix.towerhamlets.sch.uk/work-with-us-2/. Return the completed application form to recruitment@phoenix.towerhamlets.sch.uk (CVs not accepted). Closing date: 25 June 2026. Shortlisting: 25–26 June 2026. Interviews & assessments: Week commencing 29 June 2026. If you intend to apply, please ensure you are available to attend an interview. For further enquiries, contact Stacey Marsh, PA to the Executive Headteacher: Stacey.Marsh@phoenix.towerhamlets.sch.uk.
Equal Opportunity
We welcome applications from suitably skilled candidates regardless of ethnicity, gender, disability, sexuality, religion or age.
Cover Co-Ordinator & Administrator employer: Phoenix Primary and Secondary School
At Phoenix School, we pride ourselves on fostering a supportive and inclusive work environment where every team member is valued. As a Cover Co-Ordinator & Administrator, you will benefit from professional development opportunities, a collaborative culture, and the chance to make a meaningful impact in the lives of our students. Located in Tower Hamlets, our school offers a vibrant community atmosphere, ensuring that your contributions are recognised and appreciated.
Contact Details:
Phoenix Primary and Secondary School Recruitment Team
