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- Tasks: Coordinate daily project activities and support the Project Manager in planning and reporting.
- Company: Join Phoenix Medical Supplies, a leader in delivering solutions to the UK healthcare industry.
- Benefits: Enjoy 25 days annual leave, health cash plans, high street discounts, and funded training programmes.
- Why this job: Be part of a team that makes a real difference in healthcare while developing your project management skills.
- Qualifications: Experience in project coordination, strong organisational skills, and proficiency in project tools required.
- Other info: Hybrid working model with a supportive team culture focused on growth and development.
The predicted salary is between 28800 - 43200 £ per year.
Job Title: Project Co-ordinator – Change Project
Location: Hybrid
Salary: Competitive
Working Pattern: Monday to Friday 09.00 – 17.15, 37.5 hour per week
About Us:
At Phoenix Medical Supplies, we pride ourselves on delivering top class, business relevant solutions to the UK healthcare industry. We are currently hiring a Project Co-ordinator to play a key role in supporting the successful delivery of a business change project. This position will ensure the smooth operation of project activities through effective planning, monitoring, and communication. The successful candidate will work closely with the project team, stakeholders, and external partners to help ensure project objectives are met on time, within scope, and within budget. Join us and be a part of a team that really makes a difference!
Key Responsibilities:
- Provide day-to-day coordination of change project activities, tasks, and milestones.
- Support the Project Manager with project planning, scheduling, and status reporting.
- Monitor progress and proactively identify risks, issues, or delays; escalate as appropriate.
- Track project deliverables and ensure documentation is up to date and stored correctly.
- Arrange and facilitate meetings, workshops, and stakeholder engagement sessions.
- Prepare agendas, capture minutes, and follow up on action items.
- Maintain project registers including RAID (Risks, Assumptions, Issues, Dependencies) logs.
- Assist in the preparation of communications and change-related materials.
- Liaise with internal teams and external suppliers to ensure alignment on tasks and timelines.
- Support change management activities, such as training coordination or impact assessments.
What We’re Looking For:
- Proven experience in a project co-ordination or project support role.
- Experience working on business change, transformation, or organisational development projects.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- Excellent written and verbal communication skills.
- Proficient in project tools such as MS Project, SharePoint, Excel, or equivalent.
- Comfortable working with diverse stakeholders and managing expectations.
- Strong attention to detail and ability to work to deadlines.
- Experience with change management frameworks
- Understanding of Agile or Waterfall project methodologies.
- Project management certification (e.g., PRINCE2 Foundation, CAPM) or working towards one.
- Project management or change management qualifications are desirable, but not essential.
What We Offer
- 25 days (pro rata) annual leave plus bank holidays, increasing with length of service
- Medicash – a health cash plan to support everyday healthcare costs (e.g. eyecare, prescriptions)
- iTrent Financial Wellbeing – an app to help manage and access your pay flexibly
- High street discounts and offers
- Employee Assistance Programme (EAP)
- Contributory Pension Scheme
- Fully funded accredited training programmes through the Apprenticeship Scheme
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Project Coordinator employer: PHOENIX Medical Supplies
Contact Detail:
PHOENIX Medical Supplies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Familiarise yourself with project management methodologies like Agile and Waterfall. Understanding these frameworks will not only help you in the interview but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the healthcare industry, especially those involved in project coordination. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Brush up on your skills with project management tools like MS Project and SharePoint. Being proficient in these tools will give you an edge and show that you're ready to hit the ground running.
✨Tip Number 4
Prepare to discuss your experience with change management activities. Be ready to share specific examples of how you've successfully coordinated projects or managed stakeholder expectations in the past.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination or support roles. Emphasise your organisational skills and any experience with business change projects, as these are key for the role at Phoenix Medical Supplies.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities and requirements listed in the job description. Mention your familiarity with project management tools and methodologies, and how your skills align with the company's goals.
Showcase Communication Skills: Since excellent written and verbal communication skills are essential for this role, ensure your application is clear, concise, and free of errors. Use professional language and structure your documents well to reflect your attention to detail.
Highlight Relevant Certifications: If you have any project management certifications like PRINCE2 Foundation or CAPM, be sure to include them in your application. Even if you're working towards one, mention it to show your commitment to professional development.
How to prepare for a job interview at PHOENIX Medical Supplies
✨Know the Project Management Basics
Familiarise yourself with key project management concepts, especially those relevant to change projects. Be prepared to discuss methodologies like Agile or Waterfall, as well as tools such as MS Project and SharePoint, which are crucial for the role.
✨Demonstrate Your Organisational Skills
Since the role requires strong organisational abilities, think of examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised tasks and ensured deadlines were met.
✨Prepare for Stakeholder Engagement Questions
Expect questions about how you would liaise with diverse stakeholders. Prepare examples that showcase your communication skills and ability to manage expectations effectively, as this is vital for the success of any project.
✨Show Your Attention to Detail
Be ready to discuss how you ensure accuracy in documentation and tracking project deliverables. Mention any specific methods or tools you use to maintain high standards in your work, as attention to detail is a key requirement for this position.
