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- Tasks: Join our finance team to reconcile supplier statements and ensure timely payments.
- Company: Phoenix Medical Supplies delivers top-notch solutions to the UK healthcare industry.
- Benefits: Enjoy 25 days annual leave, health cash plans, and high street discounts.
- Why this job: Make a real impact in healthcare while developing your finance skills in a supportive environment.
- Qualifications: 2+ years of experience in reconciliation, strong Excel skills, and 5 GCSEs including Maths and English.
- Other info: Flexible working hours with opportunities for accredited training through our Apprenticeship Scheme.
The predicted salary is between 28800 - 43200 £ per year.
Accounts Payable Associate – Reconciliation
Job Type: Permanent Job Sector: Unspecified Region: North West Location: Runcorn Salary Description: Competitive Posted: 30/06/2025 Recruiter: Phoenix Medical Supplies Job Ref: kal-PHOENIXMedicalSuppliesLimited-44474-63737-en Job Views: 1
Job Title:Accounts Payable Reconciliation AssociateLocation:RuncornSalary: CompetitiveWorking Pattern:24 hours per weekAbout Us:At Phoenix Medical Supplies, we pride ourselves on delivering top class, business relevant solutions to the UK healthcare industry. Join us and be a part of a team that really makes a difference.We are seeking a Accounts Payable Reconciliation Associate to be part of our incredible Finance team. This role will involve reconciling all PHOENIX company utility supplier statements to the finance accounting system, obtaining any missing copies and resolving any differences or queries with suppliers, so the correct values can be paid to suppliers in a timely mannerKey Responsibilities:Request monthly supplier statements and reconcile with PHOENIX records to ensure all purchases are matched by an invoice, credit, or GRNI record.Investigate and resolve discrepancies, ensuring supplier credits are taken and payments are correctly allocated, including direct debits.Chase missing invoices and alert the Accounts Payable Input Supervisor for urgent processing.Prepare payment proposals and vendor payments across all PHOENIX companies, ensuring adherence to agreed terms.Handle supplier queries, providing updates and escalating to the Accounts Payable Supervisor when needed.Carry out other duties as required.What We’re Looking For:2+ years’ experience reconciling stock invoices and credit notesProven ability to meet tight deadlines in high-pressure environments with strong attention to detailSkilled in problem-solving, process improvement, and implementing robust controlsAdvanced Excel user with experience handling large data volumesCollaborative experience across finance and warehouse teamsFamiliarity with purchase order systems, ideallyStrong interpersonal and communication skills (written and verbal)Confident, proactive, and solutions-focused attitudeEffective at relationship building and conflict resolutionDetail-oriented and analytical with a forward-thinking mindsetProficient in Microsoft Office, especially ExcelExperience with financial systems, preferably SAP and CSDStudying towards APA qualification (desirable)5 GCSEs (or equivalent), including Maths and EnglishWhat We Offer25 days (pro rata) annual leave plus bank holidays, increasing with length of serviceMedicash – a health cash plan to support everyday healthcare costs (e.g. eyecare, prescriptions)iTrent Financial Wellbeing – an app to help manage and access your pay flexiblyHigh street discounts and offersEmployee Assistance Programme (EAP)Contributory Pension SchemeFully funded accredited training programmes through the Apprenticeship SchemeINDPMS
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Accounts Payable Associate - Reconciliation employer: PHOENIX Medical Supplies
Contact Detail:
PHOENIX Medical Supplies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Associate - Reconciliation
✨Tip Number 1
Familiarise yourself with the specific financial systems mentioned in the job description, such as SAP and CSD. Having a solid understanding of these systems can give you an edge during the interview process.
✨Tip Number 2
Brush up on your Excel skills, especially if you're already an advanced user. Be prepared to discuss how you've used Excel to handle large data volumes and solve problems in previous roles.
✨Tip Number 3
Showcase your experience in reconciling stock invoices and credit notes by preparing examples of past challenges you've faced and how you resolved them. This will demonstrate your problem-solving abilities.
✨Tip Number 4
Highlight your interpersonal and communication skills during any discussions or interviews. Being able to effectively build relationships and resolve conflicts is crucial for this role, so be ready to share relevant experiences.
We think you need these skills to ace Accounts Payable Associate - Reconciliation
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and reconciliation. Emphasise your problem-solving skills and attention to detail, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experience aligns with the requirements, particularly your ability to handle discrepancies and supplier queries.
Highlight Relevant Skills: In your application, be sure to mention your proficiency in Excel and any experience with financial systems like SAP. This will demonstrate your capability to manage large data volumes effectively.
Showcase Your Achievements: Include specific examples of how you've successfully reconciled invoices or improved processes in past roles. Quantifying your achievements can make your application stand out.
How to prepare for a job interview at PHOENIX Medical Supplies
✨Know Your Numbers
As an Accounts Payable Associate, you'll be dealing with numbers all day. Brush up on your financial terminology and be prepared to discuss your experience with reconciling invoices and credit notes. Highlight specific examples where you've successfully resolved discrepancies.
✨Showcase Your Excel Skills
Since advanced Excel skills are crucial for this role, be ready to talk about your experience with spreadsheets. Mention any specific functions or tools you’ve used, such as VLOOKUP or pivot tables, and how they helped you manage large data volumes effectively.
✨Demonstrate Problem-Solving Abilities
This position requires a strong problem-solving mindset. Prepare to share instances where you've identified issues in the reconciliation process and how you implemented solutions. This will show your proactive approach and ability to handle challenges.
✨Communicate Clearly
Strong interpersonal and communication skills are essential for handling supplier queries. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've built relationships with suppliers and resolved conflicts in the past.
