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- Tasks: Support our Directors with admin tasks, travel arrangements, and meeting preparations.
- Company: Join Phoenix Medical Supplies, a dynamic company making a difference in healthcare.
- Benefits: Enjoy a competitive salary, generous holiday, pension scheme, and exclusive employee discounts.
- Why this job: Be part of a proactive team where your contributions truly matter and grow your skills.
- Qualifications: Experience as a Personal Assistant at Board Level and strong MS Office skills required.
- Other info: Work Monday to Friday, 09:00 – 17:15, in a supportive and engaging environment.
The predicted salary is between 28000 - 30000 £ per year.
Job Title: Personal Assistant
Location: Runcorn
Salary: £28,000 to £30,000
Hours: Monday to Friday 09.00 – 17.15
Are you an experienced Personal Assistant looking for a dynamic role where you can truly make a difference?
Phoenix Medical Supplies are seeking a reliable and proactive individual to join our Executive Support Office, providing comprehensive administrative support to our Directors.
Key Responsibilities:
- Oversee all administrative activities, including diary coordination and board activities.
- Manage travel arrangements, including flights, hotels, and car hire.
- Extensive diary management using Microsoft Office.
- Support Directors on confidential special projects.
- Prepare Directors for meetings with agendas, minutes, and presentations.
- Monitor and respond to emails and correspondence.
- Submit expense claims and reconcile credit card accounts.
- Coordinate international managers’ meetings.
- Attend meetings to take actions and minutes.
- Act as the first point of contact for Directors and accommodate visitors.
- Ensure meeting rooms are prepared and provide AV support.
What We’re Looking For:
- Proven experience as a Personal Assistant at Board Level.
- Strong planning and organisational skills.
- High proficiency with MS Office.
- Ability to work to tight deadlines and manage competing demands.
- Excellent verbal and written communication skills.
- Strong time management and organisational skills.
- Ability to build good working relationships at all levels.
- A mature and proactive mindset.
What You’ll Get:
- £28,000 – £30,000 per annum
- 22 days holiday plus bank holidays (Increasing to 30 days with length of service)
- Company pension scheme
- Life assurance
- Market leading employee discounts programme including a range of big name retailers
PHOENIX Medical Supplies Ltd | Personal Assistant employer: PHOENIX Medical Supplies Ltd.
Contact Detail:
PHOENIX Medical Supplies Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PHOENIX Medical Supplies Ltd | Personal Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially Microsoft Office. Being able to demonstrate your proficiency during the interview can set you apart from other candidates.
✨Tip Number 2
Research Phoenix Medical Supplies and understand their business model and values. This knowledge will help you tailor your responses in the interview and show that you're genuinely interested in the company.
✨Tip Number 3
Prepare examples from your past experience that showcase your ability to manage multiple tasks and tight deadlines. Highlighting these skills will demonstrate that you can thrive in a fast-paced environment.
✨Tip Number 4
Practice your communication skills, as excellent verbal and written communication is crucial for this role. Consider role-playing common interview questions with a friend to build confidence.
We think you need these skills to ace PHOENIX Medical Supplies Ltd | Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant, especially at Board Level. Emphasize your skills in diary management, travel arrangements, and proficiency with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and strong organizational skills. Mention specific examples of how you've successfully managed competing demands and supported executives in the past.
Highlight Relevant Skills: In your application, clearly outline your excellent verbal and written communication skills. Provide examples of how you've built good working relationships and managed confidential projects.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at PHOENIX Medical Supplies Ltd.
✨Showcase Your Diary Management Skills
Since diary coordination is a key responsibility, be prepared to discuss your experience in managing complex schedules. Share specific examples of how you've successfully prioritized tasks and handled last-minute changes.
✨Demonstrate Proficiency in Microsoft Office
Highlight your expertise with Microsoft Office, especially in creating presentations and managing documents. Consider bringing a portfolio of your work or discussing specific projects where you utilized these skills effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle tight deadlines. Think of scenarios from your past experiences where you successfully managed competing demands and be ready to share those stories.
✨Emphasize Your Communication Skills
As a Personal Assistant, excellent verbal and written communication is crucial. Be ready to discuss how you've built relationships at all levels and how you ensure clear communication, especially when preparing agendas and minutes for meetings.
