At a Glance
- Tasks: Support supplier contracts and governance processes while ensuring smooth operations.
- Company: Join Standard Life, a leader in retirement savings with a focus on flexibility and support.
- Benefits: Enjoy a competitive salary, private medical cover, 38 days annual leave, and more.
- Other info: Flexible working options available, including part-time and job-share opportunities.
- Why this job: Make a real impact in contract management and supplier performance in a dynamic environment.
- Qualifications: Experience in contract coordination or administration with strong attention to detail.
The predicted salary is between 35000 - 50000 £ per year.
Location: Edinburgh - Hybrid working is supported with occasional UK travel to support stakeholder engagement, supplier governance and coordination activity. Flexible working: All roles are open to part-time, job-share and other types of flexibility. We will discuss what is important to you and balancing this with business requirements during the recruitment process.
Closing Date: 12 August 2026
Salary and benefits: Salary range £35,000 to £50,000 dependant on experience plus an indicative bonus range of 8-16%, private medical cover, 38 days annual leave, excellent pension, 12x salary life assurance, income protection, career breaks, 3 volunteering days and much more.
We're Standard Life, a retirement specialist focused entirely on retirement savings and income. We champion the belief that everyone's journey to and through retirement can be better, and for more than 200 years, we've been helping our customers plan and prepare for their financial futures. Life today is increasingly complicated, uncertain and unpredictable. People move through different careers, face unexpected moments and navigate important choices. We offer our colleagues flexibility, trust and benefits that work for whatever life brings. In return we expect curiosity, connection, accountability and high standards. We make room for what matters - so you can bring your best, every day.
The role involves providing operational and administrative support to help ensure supplier contracts, governance processes and performance frameworks are effectively maintained across the Property & Workspace portfolio. You will support contract administration, supplier performance monitoring, governance reporting and financial compliance. Key responsibilities include:
- Maintaining contract registers, supplier records and supporting documentation across the Property & Workspace portfolio
- Tracking contract milestones, review periods, renewal dates and governance requirements
- Supporting the raising, tracking and administration of purchase orders through company systems
- Coordinating purchase order activity to support alignment with approved budgets, delegated authority requirements and supplier invoicing processes
- Supporting supplier performance monitoring against agreed KPIs, SLAs and contractual commitments
- Maintaining supplier performance scorecards, dashboards and governance reporting information
- Coordinating governance meetings, packs, agendas, reports, action logs and outcome tracking
- Supporting contract compliance, supplier risk and issue tracking, governance assurance and audit readiness activity
- Identifying opportunities to improve contract administration, purchase order processes, reporting quality and governance records
Occasional UK travel may be required as part of this role.
We focus on essential capabilities and encourage applications from candidates who may be developing their careers in contract administration, supplier management, procurement support, facilities management or business administration, but who bring strong attention to detail and a willingness to learn. You'll have:
- Experience in contract coordination, administration, facilities management support or a similar role
- Experience supporting purchase order, invoice or financial administration processes
- Experience maintaining records, trackers, documentation and reporting information
- Strong organisational skills and the ability to manage multiple priorities and deadlines
- Excellent attention to detail and a structured, reliable approach to record management
The following are desirable:
- Experience in property, facilities management or workspace environments
- Knowledge of contract governance, supplier management, KPIs and SLAs
- Familiarity with delegated authority, budget approval or financial control processes
- Experience using finance, procurement or purchase order management systems
We want to hire the whole version of you. We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds. If your experience looks different from what we've advertised and you believe that you can bring value to the role, we'd love to hear from you. If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best.
Third Party & Contract Coordinator employer: Phoenix Group
Phoenix Group is an excellent employer, offering a dynamic work environment in the heart of Edinburgh where you can thrive as an Investment Operations Analyst. With a strong emphasis on flexibility through a hybrid work model, employees benefit from a supportive culture that prioritises operational excellence and collaboration with diverse stakeholders. Additionally, the company provides comprehensive benefits, including a competitive salary, bonuses, and generous leave, ensuring that team members are well-rewarded for their contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Third Party & Contract Coordinator
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Phoenix Group.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Third Party & Contract Coordinator
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Phoenix Group:Your cover letter should read like you’re chatting directly to Phoenix Group. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Phoenix Group.
How to prepare for a job interview at Phoenix Group
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Phoenix Group!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Phoenix Group. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Phoenix Group's culture.
