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For Companies At a Glance
- Tasks: Support corporate governance and manage Board meeting operations for a leading financial services firm.
- Company: Join a dynamic financial services company with a commitment to inclusivity and flexibility.
- Benefits: Enjoy a competitive salary, generous leave, private medical cover, and career development opportunities.
- Why this job: Make a real impact in governance while working with senior stakeholders in a collaborative environment.
- Qualifications: Proven experience in corporate governance within financial services and strong communication skills.
- Other info: Flexible working options available, including part-time and job-share arrangements.
The predicted salary is between 75000 - 105000 £ per year.
Overview
Job Type: Permanent
Location: Based from our London, Birmingham or Edinburgh offices with hybrid working options.
Flexible working: All of our roles are open to part-time, job-share and other types of flexibility. We will discuss what is important to you and balancing this with business requirements during the recruitment process.
Salary and benefits: From £75,000 plus an indicative bonus range of 30%-60%, private medical cover, 38 days annual leave, excellent pension, 12x salary life assurance, career breaks, income protection, 3x volunteering days and much more.
Closing date: 11th February 2026
The Role
We are looking for an experienced financial services governance professional to play a key role in delivering high quality company secretarial and corporate governance support across Phoenix Group Holdings plc and its regulated entities. In this role, you will manage the full cycle of governance meeting support—from agenda planning and paper guidance to pack collation, minutes, and action tracking—ensuring our Board and Committee operations run seamlessly. You will work closely with the Chair of a Group or Life Company Committee, prepare high quality committee papers, and support the Group Company Secretary with selected ExCo meetings. You will also lead important annual activities, including Terms of Reference reviews, committee evaluations, and effectiveness assessments. The role includes coordinating NED appointments, inductions, and training, and maintaining the Board and Committee education programme. This is a varied, influential position where you’ll provide corporate governance and company law advice, contribute to all areas of team, and deputise for your peer group when required. You will manage Company Secretariat risk policies, drive continuous improvement through updated processes and smarter ways of working, and may support Company Insurance responsibilities during periods of absence. We’re looking for someone proactive, collaborative, and forward looking—someone who horizon scans emerging governance developments and champions the role of the Company Secretariat across the organisation and in the wider market.
What are we looking for?
- Strong company secretarial and corporate governance experience from within a Financial Services firm
- Proven experience supporting Boards and Committees, including agenda planning, meeting cycle management, pack collation, minutes, and action tracking.
- Ability to draft and quality assure high standard Board and Committee papers, demonstrating excellent written communication and attention to detail.
- Experience working closely with senior stakeholders, including Chairs, NEDs, ExCo members, and governance or risk leads.
- Good understanding of corporate governance frameworks, UK Corporate Governance Code, Company Law, and relevant regulatory requirements.
- Experience coordinating annual governance activities, such as Terms of Reference reviews, committee evaluations, and effectiveness assessments.
- Knowledge and experience of NED appointment processes, induction planning, and training coordination.
- Ability to provide clear, practical governance advice and support ad hoc listed company or continuing obligations work.
- Strong organisational and planning skills, with the ability to manage multiple priorities and work to tight deadlines.
- Proactive, improvement focused mindset, able to design and maintain process documentation and drive enhancements to ways of working.
- Ability to horizon scan emerging governance, regulatory, and market developments, translating insights into practical actions.
- Confidence to deputise for senior colleagues, including supporting the Deputy Company Secretary and covering Company Insurance responsibilities where needed.
- Excellent interpersonal skills, with the ability to build strong relationships and promote the Company Secretariat function across the organisation.
Essential Criteria
- Qualified corporate governance professional
- Significant experience working as a governance professional within financial services
We want to hire the whole version of you. We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds. If your experience looks different from what we’ve advertised and you believe that you can bring value to the role, we’d love to hear from you. If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best. We’re reviewing applications as they come in, so apply early to avoid missing out.
Assistant Company Secretary employer: Phoenix Group Holdings
Contact Detail:
Phoenix Group Holdings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary
✨Network Like a Pro
Get out there and connect with people in the industry! Attend events, join relevant online forums, and don’t be shy about reaching out to professionals on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Ace the Informational Interview
Set up informal chats with people already working in company secretarial roles. This is your chance to learn about their experiences and get insider tips. Plus, it shows your genuine interest in the field, which can make a great impression when you apply through our website!
✨Show Off Your Skills
When you get the chance to meet potential employers, whether at networking events or interviews, make sure to highlight your governance experience and how you’ve supported Boards and Committees. We want to see how you can bring value to the role, so don’t hold back!
✨Stay Updated on Trends
Keep an eye on emerging governance developments and regulatory changes. Being knowledgeable about the latest trends will not only boost your confidence but also show employers that you’re proactive and forward-thinking. This is key in making you stand out when applying through our website!
We think you need these skills to ace Assistant Company Secretary
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in company secretarial and corporate governance. We want to see how your skills align with the role, so don’t hold back on showcasing your achievements!
Show Off Your Communication Skills: Since this role involves drafting high-quality committee papers and working closely with senior stakeholders, it’s crucial to demonstrate your excellent written communication skills. Use clear, concise language and pay attention to detail in your application.
Highlight Your Proactive Mindset: We’re looking for someone who is improvement-focused and can drive enhancements in processes. Share examples of how you’ve identified opportunities for improvement in previous roles and the impact it had on your team or organisation.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Phoenix Group Holdings
✨Know Your Governance Stuff
Make sure you brush up on your knowledge of corporate governance frameworks, the UK Corporate Governance Code, and relevant regulatory requirements. Being able to discuss these topics confidently will show that you're not just familiar with the basics but also understand the nuances of the role.
✨Prepare for Board Interactions
Since you'll be working closely with senior stakeholders like Chairs and NEDs, practice how to communicate effectively with them. Think about potential questions they might ask and prepare thoughtful responses. This will help you demonstrate your ability to build strong relationships right from the get-go.
✨Showcase Your Organisational Skills
Be ready to discuss your experience in managing multiple priorities and tight deadlines. Use specific examples from your past roles where you successfully coordinated governance activities or managed meeting cycles. This will highlight your organisational prowess and proactive mindset.
✨Demonstrate Continuous Improvement Mindset
Talk about how you've driven enhancements in previous roles, whether through updated processes or smarter ways of working. Showing that you're improvement-focused will resonate well with the company's values and demonstrate your commitment to excellence in the Company Secretariat function.
