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- Tasks: Support the Wholesale team with admin tasks and manage sales orders in a luxury fashion house.
- Company: Join a prestigious luxury fashion brand and gain valuable industry experience.
- Benefits: Opportunity to learn, grow, and work in a dynamic environment.
- Other info: Fast-paced role with opportunities for career advancement and networking.
- Why this job: Be part of a creative team and influence the fashion market with your insights.
- Qualifications: Bachelor's degree preferred; strong organisation and communication skills required.
The predicted salary is between 25000 - 32000 £ per year.
As the Wholesale Assistant, you will gain exposure to wholesale operations in a luxury fashion house. You will support the Wholesale team by managing administrative tasks, coordinating orders, maintaining accurate records, and ensuring efficient communication with clients and internal departments. The ideal candidate is organised, detail-oriented, and able to multitask in a fast-paced environment.
Responsibilities
- Provide daily administrative support to ensure wholesale operations run smoothly and efficiently.
- Oversee input and management of sales orders using JOOR and Brightpearl.
- Oversee sharing of order confirmations for designated accounts.
- Maintain updated contact lists, account profiles and order records.
- Be the first point of contact for order queries and order issues, communicating with Logistics to ensure timely product delivery and effectively solve problems.
- Work closely with Logistics, Merchandising and Finance to manage allocations, order flow, invoicing and customer expectations.
- Collate weekly sales information and analyse data to identify and report on top sellers, style popularity and market trends.
- Assist during seasonal sales campaigns. Prepare and maintain linesheets and sales tools, co-ordinate showroom appointments and manage client communications.
- Support the Wholesale team with collection launches where applicable.
- Support in the preparation of sales presentations and other key meetings by creating decks.
- Assist with the proposal of swaps, reorders, and returns in collaboration with the Account Executive and Logistics.
Measures of Success
- Accuracy of data integrity.
- Reports are thorough and highlight key patterns and areas of concern.
- Build relationships with internal and external stakeholders.
- Strong understanding of market trends.
Qualifications, Skills, Experience Required
- Bachelor's degree in Business Administration, Marketing, Fashion Merchandising, or related field (preferred).
- Understanding of wholesale business operations.
- Excellent organisation skills, strong attention to detail and ability to be accurate on data entry tasks. Able to manage multiple priorities.
- Excellent communication skills, able to effectively share information with the Wholesale team and other internal stakeholders.
- Proficient on Excel, PowerPoint, and Word. Experience with CRM and ERP systems a bonus.
- Flexible, ‘can do’ attitude and a willingness to take on new challenges.
- Thrives in a fast-paced, dynamic and constantly evolving environment.
Wholesale Assistant employer: Phoebe Philo
Contact Detail:
Phoebe Philo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wholesale Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the fashion industry, especially those who work in wholesale. Attend events, join online forums, and don’t be shy about sliding into DMs on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its products. Understand their market trends and be ready to discuss how you can contribute to their wholesale operations. Show them you’re not just another candidate; you’re genuinely interested in their brand!
✨Tip Number 3
Practice your communication skills! As a Wholesale Assistant, you’ll need to liaise with various teams and clients. Role-play common scenarios with friends or family to boost your confidence and ensure you can handle any order queries that come your way.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are keen on joining us. Tailor your application to highlight your organisational skills and attention to detail, which are key for this role.
We think you need these skills to ace Wholesale Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Wholesale Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in wholesale operations or luxury fashion.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for our team. Don’t forget to mention your ability to multitask and thrive in fast-paced environments.
Show Off Your Tech Skills: Since the role involves using systems like JOOR and Brightpearl, mention any experience you have with these or similar platforms. If you're proficient in Excel, PowerPoint, and Word, make sure to highlight that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the Wholesale Assistant position. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Phoebe Philo
✨Know Your Stuff
Before the interview, make sure you understand the wholesale operations of a luxury fashion house. Familiarise yourself with terms like JOOR and Brightpearl, as well as the general flow of sales orders. This will show that you're not just interested in the role but also proactive about learning the industry.
✨Show Off Your Organisation Skills
Since the role requires excellent organisation and attention to detail, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of important information and ensure accuracy in your work.
✨Communicate Like a Pro
As the first point of contact for order queries, strong communication skills are key. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to demonstrate your interest in effective communication with both clients and internal teams.
✨Be Ready to Analyse
The job involves collating sales information and identifying trends. Brush up on your analytical skills and be prepared to discuss how you would approach analysing data. If you have experience with Excel, PowerPoint, or any CRM/ERP systems, be sure to highlight that too!