At a Glance
- Tasks: Coordinate production activities and manage vendor relationships for smooth operations.
- Company: Join a luxury brand known for its commitment to quality and innovation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on collaboration and efficiency.
- Why this job: Be part of a creative team that shapes the future of luxury production.
- Qualifications: 3+ years experience in production, strong attention to detail, and excellent communication skills.
The predicted salary is between 30000 - 40000 € per year.
The Production and Industrialization Coordinator supports the Production Manager and the Industrialization team by managing the operational and administrative aspects of production and industrialization activities. This role ensures the accuracy of system data, coordinates effectively with vendors and logistics partners, and monitors industrialization milestones to ensure deadlines are met. Additionally, the coordinator oversees the execution of production orders, packaging, and deliveries, ensuring all activities are carried out efficiently and in compliance with company standards.
Responsibilities
- Production Administration & Systems Management
- Maintain accurate and up-to-date vendor records in internal systems, including MID codes, factory addresses, freight details, and contact information.
- Ensure all SKUs are correctly set up in the system, including compositions and country of origin.
- Keep production data up-to-date, including production ex-factory dates, delivery timelines, and order status updates.
- Maintain packaging information in the system, ensuring accuracy across all styles and SKUs.
- Create list of usage of NFC tags and quantities per SKU/vendor, hand over to Customer Service & Operations team for programming.
- Spot check NFC tags once programmed and ship to vendors.
- Update budget on the system and tracking of all Purchase orders.
- Collaborate with product development teams and industrialisation managers to input comments on the system and communicate with vendors officially on the status of the industrialisation process (includes management of Pre-production samples, seal samples, top of production).
- Update regularly the production manager on the status of the industrialisation and potential delays to production deliveries.
- Compile QC packs based on feedback given by industrialisation managers and share with QC external partners.
- Manage and adhere to industrialisation calendar and provide check-points with industrialisation managers to respect deadlines.
- Collaborate with the industrialisation and production teams for an effective flow of information so that the product can be delivered on brief and on time.
- Management of Web samples which includes order to vendors, tracking against deadlines and liaising with Visual team on late arrivals and possible solutions.
- Purchase Orders & Documentation
- Issue purchase orders for bulk production, web samples, and pre-production samples (PPS).
- Verify all PO details including quantities, pricing, delivery dates, and packaging requirements.
- Check and reconcile production invoices against approved purchase orders, flagging discrepancies for resolution.
- Logistics & Delivery Coordination
- Liaise closely with the Logistics Assistant to support smooth inbound deliveries and timely receipt of goods.
- Coordinate the generation, downloading, and distribution of barcode labels, ensuring correct labelling and shipment to vendors.
- Packaging Coordination
- Assist the Production Manager with the ordering, allocation, and tracking of packaging materials and with the creation of vendor packaging overview.
- Ensure packaging quantities align with production orders and delivery schedules.
- Support updates or changes to packaging requirements as needed.
- Production Tracking & Reporting
- Assist the Production Manager in tracking production progress and factory updates.
- Monitor order status and follow up with vendors on key milestones and delays.
- Support the preparation of production reports and updates for internal teams.
Skills & Qualifications
- Proven experience (3+ years) ideally within a luxury brand.
- Strong attention to detail and accuracy in data management.
- Highly organized with the ability to manage multiple tasks and deadlines.
- Proficiency in Microsoft Excel and internal production systems.
- Clear and professional communication skills when working with internal teams and external vendors.
- Ability to work collaboratively in a fast-paced production environment.
Production and Industrialization Coordinator employer: Phoebe Philo
As a Production and Industrialization Coordinator, you will thrive in a dynamic work environment that values precision and collaboration. Our company fosters a culture of continuous improvement and professional development, offering ample opportunities for growth within the luxury sector. Located in a vibrant area, we provide a supportive atmosphere where your contributions directly impact our production excellence and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Production and Industrialization Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their production processes and be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate, but someone who truly gets what they do.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experiences related to production coordination and how you can contribute to their team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Production and Industrialization Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Production and Industrialization Coordinator role. Highlight your experience in managing production data, vendor coordination, and any relevant systems you've used. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:Since this role requires a strong focus on accuracy, be sure to showcase examples where your attention to detail made a difference. Whether it’s managing budgets or ensuring correct labelling, let us know how you’ve nailed it in the past!
Communicate Clearly:In your application, use clear and professional language. This role involves liaising with various teams and vendors, so demonstrating your communication skills right from the start is key. We appreciate straightforward and concise writing!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Phoebe Philo
✨Know Your Stuff
Make sure you’re familiar with the production and industrialisation processes. Brush up on your knowledge of vendor management, logistics coordination, and data accuracy. Being able to discuss these topics confidently will show that you’re serious about the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks and deadlines in previous roles. Use specific instances where your attention to detail made a difference, especially in a fast-paced environment. This will demonstrate your ability to thrive in the role.
✨Communicate Clearly
Practice articulating your thoughts clearly and professionally. Since the role involves liaising with various teams and vendors, being able to communicate effectively is key. Consider doing mock interviews with a friend to refine your delivery.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s production processes and how they handle challenges. This not only shows your interest but also gives you a chance to assess if the company culture aligns with your values.
