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For Companies At a Glance
- Tasks: Oversee daily office operations and ensure a productive work environment.
- Company: Join a dynamic fashion house known for its creativity and innovation.
- Benefits: Enjoy a supportive work culture with opportunities for growth and development.
- Why this job: Be a key player in maintaining office efficiency and supporting a creative team.
- Qualifications: Previous experience in a similar role and strong organisational skills required.
- Other info: This is a 14-month fixed-term contract starting mid-July 2025.
The predicted salary is between 36000 - 60000 £ per year.
Purpose
The Office Manager (FTC) is a Mat Cover role of 14 months starting in mid July 2025. The role is responsible for overseeing daily office operations, ensuring efficiency, organisation, and a productive work environment. This role includes managing administrative tasks, coordinating office resources, supporting staff, and implementing office policies to maintain a smooth workflow. Reporting to the CPO, the Office Manager also serves as a key point of contact for internal and external stakeholders, contributing to the overall success of the organisation.
Responsibilities
- Line Management responsibilities for the Front of House
- Manage relationships with the Landlord and Building Managing Agent
- Management of contracts for all utilities and office suppliers
- Implement and manage the upkeep of H&S policies including Fire safety and security
- Maintain and develop office policies and procedures to guide the operation of the office
- Oversee office management spending and budget management
- Place orders for both office and studio supplies and organise receipt management / expenses
- Carry out daily building walks to ensure offices, kitchens and showroom spaces are always stocked with stationary, kitchen items and cleaning supplies
- Ordering furniture items as required for the building
- Ensuring all lifts, fire alarm, extinguishers, security systems, water systems and heating systems are serviced regularly, arranging repairs and maintenance as necessary
- Being first point of contact for all facilities queries
- Ensuring all facilities related paperwork is maintained and filed appropriately
- Oversee cleaning tasks and manage the daily cleaning activities required for the building
- Oversee security tasks and manage daily communication with building activity
- Managing access to the office and keeping key and access fob inventory system maintained
- In charge of waste management for the building and different department needs
- Oversee sustainability practices for the office
- Support the Receptionist with daily lunch cover and reception cover as required
- Support the HR team with onboarding processes and building tours for new joiners
- Report into CPO on a weekly basis with updates on building related items
- Carry out introductory tours for all new starters and assist HR with the onboarding process for new staff members
- Work closely with the Studio teams assisting with the day-to-day operations
- Work closely with Creative Director and CEO Assistants to help support on day-to-day building related items
- Support the Private Client team with in-house events as required
Qualifications, Skills, Experience Required
- Previous experience in a similar role, preferably in a Fashion House.
- Experience of supervising or managing Front of House
- Highly organised with high attention to detail
- Approachable yet professional
- Excellent communication skills, both written and verbal
- IT literate all Microsoft Packages
- Able to work in a fast-paced environment
- Able to multitask time-sensitive tasks and remain calm under pressure
Office Manager (FTC) - Mat Cover employer: Phoebe Philo
Contact Detail:
Phoebe Philo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (FTC) - Mat Cover
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Office Manager role, especially those related to facilities management and health & safety policies. Understanding these areas will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees in similar roles within the fashion industry. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed office operations or improved efficiency in previous roles. Be ready to discuss these experiences in detail.
✨Tip Number 4
Research the company’s sustainability practices and be prepared to discuss how you can contribute to their goals. This shows your commitment to the organisation's values and can set you apart from other candidates.
We think you need these skills to ace Office Manager (FTC) - Mat Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, particularly in a fast-paced environment. Emphasise any previous roles where you managed administrative tasks, supervised staff, or implemented office policies.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples from your past experience that demonstrate your ability to manage office operations effectively.
Highlight Communication Skills: Since excellent communication is key for this role, ensure you provide examples of how you've successfully communicated with internal and external stakeholders in your application.
Showcase IT Proficiency: Mention your proficiency in Microsoft packages and any other relevant software. If you have experience with office management tools or systems, be sure to include that as well.
How to prepare for a job interview at Phoebe Philo
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples of how you've successfully managed office operations in the past, highlighting your attention to detail and ability to maintain a productive work environment.
✨Demonstrate Your Communication Abilities
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Be ready to discuss how you've effectively communicated with team members and external contacts in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to manage conflicts or unexpected issues in the office, and be prepared to explain your approach and the outcomes.
✨Familiarise Yourself with Health and Safety Policies
Given the responsibility for H&S policies, brush up on relevant regulations and best practices. Be ready to discuss how you've implemented or maintained safety standards in previous positions.
