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For Companies At a Glance
- Tasks: Coordinate production activities and manage vendor relationships to ensure smooth operations.
- Company: Join a luxury brand known for its commitment to quality and innovation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Why this job: Be part of a creative team that shapes the future of luxury products.
- Qualifications: 3+ years experience in production, strong attention to detail, and excellent communication skills.
- Other info: Fast-paced environment with a focus on collaboration and efficiency.
The predicted salary is between 30000 - 40000 £ per year.
The Production and Industrialization Coordinator supports the Production Manager and the Industrialization team by managing the operational and administrative aspects of production and industrialization activities. This role ensures the accuracy of system data, coordinates effectively with vendors and logistics partners, and monitors industrialization milestones to ensure deadlines are met. Additionally, the coordinator oversees the execution of production orders, packaging, and deliveries, ensuring all activities are carried out efficiently and in compliance with company standards.
Responsibilities
- Production Administration & Systems Management
- Maintain accurate and up-to-date vendor records in internal systems, including MID codes, factory addresses, freight details, and contact information.
- Ensure all SKUs are correctly set up in the system, including compositions and country of origin.
- Keep production data up-to-date, including production ex-factory dates, delivery timelines, and order status updates.
- Maintain packaging information in the system, ensuring accuracy across all styles and SKUs.
- Create list of usage of NFC tags and quantities per SKU/vendor, hand over to Customer Service & Operations team for programming.
- Spot check NFC tags once programmed and ship to vendors.
- Update budget on the system and tracking of all Purchase orders.
- Industrialisation
- Collaborate with product development teams and industrialisation managers to input comments on the system and communicate with vendors officially on the status of the industrialisation process (includes management of Pre-production samples, seal samples, top of production).
- Update regularly the production manager on the status of the industrialisation and potential delays to production deliveries.
- Compile QC packs based on feedback given by industrialisation managers and share with QC external partners.
- Manage and adhere to industrialisation calendar and provide check-points with industrialisation managers to respect deadlines.
- Collaborate with the industrialisation and production teams for an effective flow of information so that the product can be delivered on brief and on time.
- Management of Web samples which includes order to vendors, tracking against deadlines and liaising with Visual team on late arrivals and possible solutions.
- Purchase Orders & Documentation
- Issue purchase orders for bulk production, web samples, and pre-production samples (PPS).
- Verify all PO details including quantities, pricing, delivery dates, and packaging requirements.
- Check and reconcile production invoices against approved purchase orders, flagging discrepancies for resolution.
- Logistics & Delivery Coordination
- Liaise closely with the Logistics Assistant to support smooth inbound deliveries and timely receipt of goods.
- Coordinate the generation, downloading, and distribution of barcode labels, ensuring correct labelling and shipment to vendors.
- Packaging Coordination
- Assist the Production Manager with the ordering, allocation, and tracking of packaging materials and with the creation of vendor packaging overview.
- Ensure packaging quantities align with production orders and delivery schedules.
- Support updates or changes to packaging requirements as needed.
- Production Tracking & Reporting
- Assist the Production Manager in tracking production progress and factory updates.
- Monitor order status and follow up with vendors on key milestones and delays.
- Support the preparation of production reports and updates for internal teams.
Skills & Qualifications
- Proven experience (3+ years) ideally within a luxury brand.
- Strong attention to detail and accuracy in data management.
- Highly organized with the ability to manage multiple tasks and deadlines.
- Proficiency in Microsoft Excel and internal production systems.
- Clear and professional communication skills when working with internal teams and external vendors.
- Ability to work collaboratively in a fast-paced production environment.
- Italian Speaker.
Production and Industrialization Coordinator in London employer: Phoebe Philo
Contact Detail:
Phoebe Philo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Production and Industrialization Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their production processes and be ready to discuss how your experience aligns with their needs. We want you to shine!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your skills and experiences that relate to production and industrialisation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Production and Industrialization Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Production and Industrialization Coordinator role. Highlight your experience in managing production data, vendor coordination, and any relevant systems you've worked with. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: Since this role requires a strong focus on accuracy, don’t shy away from showcasing your attention to detail. Use specific examples from your past experiences where you’ve successfully managed data or coordinated complex tasks. We love seeing those little details that make a big difference!
Communicate Clearly: When writing your cover letter, keep it clear and professional. Make sure to communicate your enthusiasm for the role and how your background aligns with our needs. Remember, we’re looking for someone who can liaise effectively with both internal teams and external vendors!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all your documents in one go. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at Phoebe Philo
✨Know Your Production Processes
Familiarise yourself with the production and industrialisation processes relevant to the role. Be ready to discuss how you’ve managed operational tasks in previous positions, especially in a luxury brand context. This shows you understand the nuances of the industry.
✨Master the Details
Attention to detail is crucial for this role. Prepare examples that highlight your ability to maintain accurate records and manage data effectively. Bring up specific instances where your meticulousness led to successful outcomes in past projects.
✨Communicate Clearly
Since the role involves liaising with vendors and internal teams, practice articulating your thoughts clearly. Think about how you would explain complex information simply and effectively. This will demonstrate your communication skills during the interview.
✨Show Your Organisational Skills
Be prepared to discuss how you manage multiple tasks and deadlines. Share strategies or tools you use to stay organised, especially in fast-paced environments. This will reassure the interviewer that you can handle the demands of the role.