Payroll and HR Officer - Part-time in London

The HR and Payroll Coordinator will assist with the administration of day-to-day operations of the HR function. This is a generalist role reporting to the Senior HR Manager/CPO and helps ensure the effective delivery of HR services in line with the Company’s policies, procedures, and legal requirements.

Administration

• Support visa applications and manage communications with immigration solicitors.
• Maintain up-to-date HR systems, organisation charts, and employee records.
• Update trackers and master file on a regular basis and prepare ad-hoc reports as needed.
• Manage administrative updates in HR and payroll systems, ensuring accuracy; communicate administrative updates to our payroll partners in France, Italy, and the USA.
• Share HR invoices with Finance, ensuring payments are made on time.
• Liaise with travel agency to book travel arrangements.

Recruitment

• Work with line managers to prepare tailored job descriptions for junior level roles, aligning them with company objectives and culture.
• Post roles on relevant platforms to attract qualified candidates, work with recruitment companies when necessary and manage the application process.
• Maintain positive university partnerships and relationships with recruitment agencies.

Payroll

• Document and accurately input payroll changes for the UK, France, Italy and USA, ensuring all changes are made before each region’s payroll cut-off date.
• Meticulously review payroll reports for the UK and France with the Senior HR Manager and CPO; submit payroll information for the UK, France, and Italy to Finance in advance of payment deadlines.
• Serve as a point of contact for employee payroll inquiries and provide clear, comprehensive guidance.
• Assist in tracking pension enrolment and refunds, additional payments including commission for retail teams and deductions, ensuring completeness and accuracy.

HR Policies, Processes, and Compliance

• Support the development of HR policies and procedures, ensuring they align with organisational goals and comply with legal standards.
• Provide guidance to employees on HR processes and ensure policies are readily accessible on the intranet.
• Monitor legislative changes and emerging trends in HR best practices, proactively updating policies and processes to address evolving compliance requirements and industry standards.
• Work with Office Manager to implement Health & Safety measures.

Employee Lifecycle Support and Relations

• Manage the probation process, monitoring periods, gathering feedback, guiding managers through the review procedure, and preparing outcome letters.
• Support HR team with performance review process.
• Conduct exit interviews and track exit form data to enhance retention strategies.
• Serve as the main point of contact for employee inquiries providing guidance on HR policies and procedures.
• Support in addressing employee relations issues promptly and effectively, where necessary.

Compensation and Benefits

• Administer employee compensation and benefits packages, including private medical insurance and pension plan, liaising with providers for additions and removals.
• Administer benefits packages for France employees, ensuring travel proofs are received and restaurant tickets are updated on a monthly basis.
• Support the annual salary review and bonus distribution process, preparing documents and updating HR systems.
• Address employee inquiries regarding compensation and benefits promptly and accurately.
• Stay updated on industry trends and legal requirements related to compensation and benefits to ensure the company remains competitive and compliant.

Maintain accuracy and efficiency in employee record management and data entry. Ensure compliance with data protection regulations and legal requirements.

Bachelor’s degree in human resources, Business or another related field.

~2+ years of experience in an HR and payroll focused role, preferably in a luxury fashion company.

~ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.

~ Attention to detail and a high level of accuracy in data entry and record-keeping.