At a Glance
- Tasks: Support the Wholesale team with admin tasks and manage sales orders in a luxury fashion house.
- Company: Join a prestigious luxury fashion brand and gain valuable industry experience.
- Benefits: Gain hands-on experience, develop skills, and work in a dynamic environment.
- Other info: Fast-paced role with opportunities for growth and learning in the fashion industry.
- Why this job: Perfect for fashion enthusiasts looking to kickstart their career in wholesale operations.
- Qualifications: Bachelor's degree preferred; strong organisation and communication skills required.
The predicted salary is between 30000 - 40000 € per year.
As the Wholesale Assistant, you will gain exposure to wholesale operations in a luxury fashion house. You will support the Wholesale team by managing administrative tasks, coordinating orders, maintaining accurate records, and ensuring efficient communication with clients and internal departments. The ideal candidate is organised, detail-oriented, and able to multitask in a fast-paced environment.
Responsibilities
- Provide daily administrative support to ensure wholesale operations run smoothly and efficiently.
- Oversee input and management of sales orders using JOOR and Brightpearl.
- Oversee sharing of order confirmations for designated accounts.
- Maintain updated contact lists, account profiles and order records.
- Be the first point of contact for order queries and order issues, communicating with Logistics to ensure timely product delivery and effectively solve problems.
- Work closely with Logistics, Merchandising and Finance to manage allocations, order flow, invoicing and customer expectations.
- Collate weekly sales information and analyse data to identify and report on top sellers, style popularity and market trends.
- Assist during seasonal sales campaigns. Prepare and maintain linesheets and sales tools, co-ordinate showroom appointments and manage client communications.
- Support the Wholesale team with collection launches where applicable.
- Support in the preparation of sales presentations and other key meetings by creating decks.
- Assist with the proposal of swaps, reorders, and returns in collaboration with the Account Executive and Logistics.
Measures of Success
- Accuracy of data integrity.
- Reports are thorough and highlight key patterns and areas of concern.
- Build relationships with internal and external stakeholders.
- Strong understanding of market trends.
Qualifications, Skills, Experience Required
- Bachelor's degree in Business Administration, Marketing, Fashion Merchandising, or related field (preferred).
- Understanding of wholesale business operations.
- Excellent organisation skills, strong attention to detail and ability to be accurate on data entry tasks. Able to manage multiple priorities.
- Excellent communication skills, able to effectively share information with the Wholesale team and other internal stakeholders.
- Proficient on Excel, PowerPoint, and Word. Experience with CRM and ERP systems a bonus.
- Flexible, ‘can do’ attitude and a willingness to take on new challenges.
- Thrives in a fast-paced, dynamic and constantly evolving environment.
Excel Assistant in London employer: Phoebe Philo
As a leading luxury fashion house, we pride ourselves on fostering a dynamic and inclusive work culture that values creativity and collaboration. Our Excel Assistants benefit from comprehensive training and development opportunities, ensuring personal and professional growth while working in a vibrant environment that celebrates innovation and excellence. Located in the heart of the fashion district, our team enjoys a unique blend of industry exposure and a supportive atmosphere, making it an exceptional place to build a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Excel Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and market trends so you can speak confidently about how you can contribute to their success. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! Whether it’s answering common interview questions or discussing your experience, being articulate and clear will help you stand out. Remember, they want to see how well you can interact with clients and team members.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our team!
We think you need these skills to ace Excel Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Wholesale Assistant role. Highlight your organisational skills and any experience with data entry or managing orders, as these are key for us in this position.
Show Off Your Skills:Don’t forget to showcase your proficiency in Excel and any CRM or ERP systems you’ve used. We love seeing candidates who can hit the ground running with the tools we use!
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate candidates who can communicate effectively, so make sure to highlight your communication skills and how they relate to the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you into our system quickly!
How to prepare for a job interview at Phoebe Philo
✨Know Your Excel Inside Out
Since the role requires proficiency in Excel, make sure you brush up on your skills. Familiarise yourself with functions, formulas, and data analysis techniques that are relevant to managing sales orders and reports. Being able to demonstrate your Excel expertise during the interview will definitely impress.
✨Showcase Your Organisational Skills
The job demands excellent organisation and attention to detail. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight how your organisational skills led to positive outcomes.
✨Understand Wholesale Operations
Do some research on wholesale operations, especially in the luxury fashion sector. Be ready to discuss how you can contribute to the efficiency of the Wholesale team. Showing that you understand the nuances of the industry will set you apart from other candidates.
✨Prepare for Data Analysis Questions
Since analysing sales data is part of the role, be prepared to answer questions about how you would approach data analysis. Think about how you would identify trends and report on key patterns. You might even want to bring a sample report or analysis you've done in the past to showcase your analytical skills.
