At a Glance
- Tasks: Support the Wholesale team with admin tasks and manage sales orders in a luxury fashion house.
- Company: Join a prestigious luxury fashion brand with a vibrant and dynamic culture.
- Benefits: Gain valuable experience, network opportunities, and potential career growth in the fashion industry.
- Other info: Fast-paced environment perfect for those who thrive on challenges and multitasking.
- Why this job: Be part of an exciting team and learn the ins and outs of wholesale operations.
- Qualifications: Ideal for organised individuals with strong communication skills and a passion for fashion.
The predicted salary is between 30000 - 40000 € per year.
Purpose of the role
As the Wholesale Assistant, you will gain exposure to wholesale operations in a luxury fashion house. You will support the Wholesale team by managing administrative tasks, coordinating orders, maintaining accurate records, and ensuring efficient communication with clients and internal departments. The ideal candidate is organised, detail-oriented, and able to multitask in a fast-paced environment.
Responsibilities
- Provide daily administrative support to ensure wholesale operations run smoothly and efficiently.
- Oversee input and management of sales orders using JOOR and Brightpearl.
- Oversee sharing of order confirmations for designated accounts.
- Maintain updated contact lists, account profiles and order records.
- Be the first point of contact for order queries and order issues, communicating with Logistics to ensure timely product delivery and effectively solve problems.
- Work closely with Logistics, Merchandising and Finance to manage allocations, order flow, invoicing and customer expectations.
- Collate weekly sales information and analyse data to identify and report on top sellers, style popularity and market trends.
- Assist during seasonal sales campaigns.
- Prepare and maintain linesheets and sales tools, co-ordinate showroom appointments and manage client communications.
- Support the Wholesale team with collection launches where applicable.
- Support in the preparation of sales presentations and other key meetings by creating decks.
- Assist with the proposal of swaps, reorders, and returns in collaboration with the Account Executive and Logistics.
Measures of Success
- Accuracy of data integrity.
- Reports are thorough and highlight key patterns and areas of concern.
- Build relationships with internal and external stakeholders.
- Strong understanding of market trends.
Qualifications, Skills, Experience Required
- Bachelor's degree in Business Administration, Marketing, Fashion Merchandising, or related field (preferred).
- Understanding of wholesale business operations.
- Excellent organisation skills, strong attention to detail and ability to be accurate on data entry tasks. Able to manage multiple priorities.
- Excellent communication skills, able to effectively share information with the Wholesale team and other internal stakeholders.
- Proficient on Excel, PowerPoint, and Word. Experience with CRM and ERP systems a bonus.
- Flexible, ‘can do’ attitude and a willingness to take on new challenges.
- Thrives in a fast-paced, dynamic and constantly evolving environment.
Building Assistant in London employer: Phoebe Philo
As a Building Assistant at our luxury fashion house, you will thrive in a vibrant and supportive work culture that values creativity and collaboration. We offer comprehensive training and development opportunities to help you grow your career in the dynamic world of wholesale operations, all while enjoying the perks of working in a prestigious location known for its commitment to excellence and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Building Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and market trends so you can speak confidently about how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Whether it's answering common interview questions or discussing your experience, being articulate and clear will help you stand out as a candidate.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Building Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Wholesale Assistant role. Highlight your organisational skills and any experience with sales orders or data management to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your background in business or fashion merchandising makes you a great candidate. Keep it engaging and personal!
Show Off Your Attention to Detail:Since this role requires accuracy in data entry and record-keeping, make sure your application is free from typos and errors. A polished application shows us you take pride in your work and can handle the details!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to showcase your application in the best light!
How to prepare for a job interview at Phoebe Philo
✨Know Your Stuff
Before the interview, make sure you understand the wholesale operations and the specific tools mentioned in the job description, like JOOR and Brightpearl. Familiarise yourself with how these systems work and be ready to discuss your experience or knowledge about them.
✨Show Off Your Organisation Skills
Since the role requires excellent organisation and attention to detail, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your skills.
✨Communicate Like a Pro
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Think of scenarios where you had to resolve issues or communicate with different teams, and be ready to share those stories during the interview.
✨Be Ready to Analyse
The job involves analysing sales data and market trends. Brush up on your analytical skills and be prepared to discuss how you would approach data analysis. You might even want to bring a sample report or analysis you've done in the past to showcase your abilities.
