At a Glance
- Tasks: Support the Wholesale team with admin tasks and manage orders in a luxury fashion house.
- Company: Join a prestigious luxury fashion brand and gain valuable industry experience.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Fast-paced role with exposure to market trends and client interactions.
- Why this job: Be part of a creative team and learn about wholesale operations in fashion.
- Qualifications: Bachelor's degree preferred; strong organisation and communication skills required.
The predicted salary is between 25000 - 32000 € per year.
As the Wholesale Assistant, you will gain exposure to wholesale operations in a luxury fashion house. You will support the Wholesale team by managing administrative tasks, coordinating orders, maintaining accurate records, and ensuring efficient communication with clients and internal departments. The ideal candidate is organised, detail-oriented, and able to multitask in a fast-paced environment.
Responsibilities
- Provide daily administrative support to ensure wholesale operations run smoothly and efficiently.
- Oversee input and management of sales orders using JOOR and Brightpearl.
- Oversee sharing of order confirmations for designated accounts.
- Maintain updated contact lists, account profiles and order records.
- Be the first point of contact for order queries and order issues, communicating with Logistics to ensure timely product delivery and effectively solve problems.
- Work closely with Logistics, Merchandising and Finance to manage allocations, order flow, invoicing and customer expectations.
- Collate weekly sales information and analyse data to identify and report on top sellers, style popularity and market trends.
- Assist during seasonal sales campaigns.
- Prepare and maintain linesheets and sales tools, co-ordinate showroom appointments and manage client communications.
- Support the Wholesale team with collection launches where applicable.
- Support in the preparation of sales presentations and other key meetings by creating decks.
- Assist with the proposal of swaps, reorders, and returns in collaboration with the Account Executive and Logistics.
Measures of Success
- Accuracy of data integrity.
- Reports are thorough and highlight key patterns and areas of concern.
- Build relationships with internal and external stakeholders.
- Strong understanding of market trends.
Qualifications, Skills, Experience Required
- Bachelor's degree in Business Administration, Marketing, Fashion Merchandising, or related field (preferred).
- Understanding of wholesale business operations.
- Excellent organisation skills, strong attention to detail and ability to be accurate on data entry tasks.
- Able to manage multiple priorities.
- Excellent communication skills, able to effectively share information with the Wholesale team and other internal stakeholders.
- Proficient on Excel, PowerPoint, and Word. Experience with CRM and ERP systems a bonus.
- Flexible, ‘can do’ attitude and a willingness to take on new challenges.
- Thrives in a fast-paced, dynamic and constantly evolving environment.
Assistant office in City of London employer: Phoebe Philo
As a leading luxury fashion house, we pride ourselves on fostering a collaborative and dynamic work environment where creativity and innovation thrive. Our Wholesale Assistant role offers not only the chance to gain invaluable experience in wholesale operations but also access to professional development opportunities, a supportive team culture, and the excitement of working within the vibrant fashion industry. Join us to be part of a company that values your contributions and encourages your growth in a fast-paced, rewarding setting.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant office in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and market trends so you can speak confidently about how you can contribute to their success. Show them you’re not just another candidate!
✨Tip Number 3
Follow up after interviews! A simple thank-you email can go a long way in keeping you top of mind. Mention something specific from your conversation to remind them why you’re a great fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly shows your enthusiasm for joining our team. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Assistant office in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Assistant Office role. Highlight your organisational skills and any experience with administrative tasks, especially in a fast-paced environment. We want to see how you can support our Wholesale team!
Show Off Your Skills:Don’t forget to showcase your proficiency in Excel, PowerPoint, and Word. If you've got experience with CRM or ERP systems, mention that too! We love seeing candidates who are tech-savvy and ready to dive into the details.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with our needs. We appreciate a personal touch, so let your personality come through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Phoebe Philo
✨Know Your Stuff
Before the interview, make sure you understand the wholesale operations of a luxury fashion house. Familiarise yourself with terms like JOOR and Brightpearl, as well as the general flow of sales orders. This will show that you're genuinely interested in the role and ready to hit the ground running.
✨Show Off Your Organisation Skills
Since the role requires excellent organisation and attention to detail, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of important information and ensure accuracy in your work.
✨Communicate Like a Pro
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Think about how you would handle order queries or communicate with different departments. Being able to demonstrate your communication skills during the interview will set you apart.
✨Be Ready for Data Talk
Since analysing sales data is part of the job, brush up on your Excel skills and be prepared to discuss how you've used data in previous roles. You might even want to bring along an example of a report or analysis you've done to showcase your ability to identify trends and insights.
