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- Tasks: Support the Executive Assistant and Creative Director with scheduling, communication, and project management.
- Company: Join a dynamic creative team that thrives on innovation and collaboration.
- Benefits: Enjoy flexible working options and a vibrant office culture with exciting perks.
- Why this job: Gain hands-on experience in a fast-paced environment while contributing to creative projects.
- Qualifications: 1-2 years in an admin role, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Ideal for those passionate about the creative industry and eager to learn.
The predicted salary is between 28800 - 43200 £ per year.
Purpose of the role
The Office Assistant will provide administrative and operational support, ensuring smooth day-to-day workflow for the Executive Assistant and assisting in managing the Creative Director’s schedule, communications, and projects.
Responsibilities
- Assist the Executive Assistant with scheduling meetings and coordinating appointments for the Creative Director.
- Handle general administrative tasks, including organising files, drafting emails, and preparing documents, presentations, and meeting materials.
- Support the coordination of travel arrangements, itineraries, and expense reports.
- Help manage correspondence, including emails, calls, and messages, ensuring timely responses.
- Maintain office organisation and ensure necessary supplies are available.
- Conduct research and provide insights to support creative projects and business initiatives.
- Collaborate with different departments to facilitate seamless communication and operations.
- Handle confidential and sensitive information with discretion.
- Perform additional duties as assigned to support the Executive Assistant and Creative Director.
Qualifications, Skills, Experience Required
- 1-2 years of experience in an administrative or assistant role, preferably within a creative or fast-paced industry.
- Strong organisational and multitasking skills, with strong attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
- Ability to work independently and take initiative in a dynamic environment.
- Discretion and professionalism in handling confidential information.
- A proactive, can-do attitude with the ability to adapt to changing priorities.
- Experience in the creative industry (fashion, media, design, or entertainment) is a plus.
- Approachable yet professional.
- Able to work in a fast-paced environment.
Assistant to the EA employer: Phoebe Philo
Contact Detail:
Phoebe Philo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to the EA
✨Tip Number 1
Familiarise yourself with the creative industry, especially if you have experience in fashion, media, design, or entertainment. This will help you understand the nuances of the role and demonstrate your passion for the field during interviews.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. You might want to create a mock schedule or plan to showcase your ability to handle the Creative Director's busy calendar.
✨Tip Number 3
Network with professionals in the creative sector. Attend industry events or join online forums to connect with people who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 4
Prepare to discuss how you handle confidential information and maintain professionalism. Think of examples from your past experiences that highlight your discretion and ability to work under pressure.
We think you need these skills to ace Assistant to the EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially within creative industries. Emphasise skills like organisation, multitasking, and communication that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to support an Executive Assistant and manage schedules effectively.
Showcase Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any scheduling tools you are familiar with. Provide examples of how you've used these skills in previous roles.
Highlight Discretion and Professionalism: Since the role involves handling confidential information, include examples from your past work where you demonstrated discretion and professionalism. This will show your suitability for the position.
How to prepare for a job interview at Phoebe Philo
✨Showcase Your Organisational Skills
As an Assistant to the EA, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed schedules or coordinated multiple tasks in previous roles. Highlight your attention to detail and ability to prioritise effectively.
✨Demonstrate Communication Proficiency
Excellent communication is key for this role. During the interview, practice clear and concise responses. You might also want to prepare a few examples of how you've successfully handled correspondence or collaborated with different departments in the past.
✨Familiarity with Tools and Software
Make sure you’re comfortable discussing your experience with Microsoft Office Suite and any scheduling tools you've used. If you have any creative software experience, mention that too, as it can set you apart from other candidates.
✨Exude a Proactive Attitude
Employers love candidates who take initiative. Share instances where you’ve gone above and beyond in your previous roles, whether it was streamlining a process or taking on additional responsibilities. This will show that you're ready to adapt to the dynamic environment of the role.
