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- Tasks: Manage the accounts payable process and support accounts receivable in a luxury retail setting.
- Company: Join a fast-paced luxury retail organisation known for its commitment to excellence.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a team that values precision, collaboration, and innovative finance solutions.
- Qualifications: 4+ years in Accounts Payable, strong communication skills, and advanced Excel proficiency required.
- Other info: Experience with XERO and SAP is a plus; thrive in a high-volume, detail-oriented role.
The predicted salary is between 36000 - 60000 £ per year.
Purpose of the role
Own the accounts payable process within a fast-paced luxury retail organisation with ad-hoc support across accounts receivable. Responsible for controlling expenses by receiving, processing, verifying, reconciling invoices and preparing payments.
Responsibilities
- Review expenditure expense reports for proper authorization and precision
- Reform and execute operations and processes
- Ensure accuracy in daily invoices and meet time limits
- Serve as contact for resolving complicated billing systems
- Build solid relationships across all units at various accounting levels
- Ascertain the accuracy of accounts payable standard files and the accounts payable integrations to the general records
- Participate in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites
- Organize month-end annual closings and execute special analysis tasks and other financial related obligations with the assistance of the organisation’s financial network
- Prepare and give advice on operations and staff budgets for authorization
- Oversee expenditure for compliance with budgets and give recommendations on discrepancies as often as necessary
- Create an efficient network for working out and distributing payments promptly
- Ensure that company’s invoices are precisely administered
- Organize account payments and work together with other units, taking into account all transactions within the company.
Qualifications, Skills, Experience Required
- A minimum of 4 years of Accounts Payable experience
- Finance experience in a retail, stock driven environment essential
- Good AP reconciliation skills
- Excellent communication skills, in person and in writing
- Very good attention to detail
- Ability to deal with high volume workloads, while ensuring that detail and accuracy is maintained
- Conscientious, with commitment and initiative to follow through and resolve difficult issues and problems quickly and accurately
- Ability to work with minimal supervision in a dynamic office environment with initiative and motivation
- Knowledge of basic accounting and cost allocation principles, accounting procedures and processes
- Numerate with strong analytical skills and ability to deal with multi currencies
- Good knowledge of accounting software (XERO)
- Experience of SAP (or similar) reporting tool would be beneficial
- Advanced Excel skills (minimum - Vlookup, linked workbooks, Pivot tables) a must
- MS Office (Outlook, Word, PowerPoint)
- Ability to learn and be proactive and work in a team to achieve results
Accounts Payable Supervisor employer: Phoebe Philo
Contact Detail:
Phoebe Philo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Supervisor
✨Tip Number 1
Familiarise yourself with the specific accounting software mentioned in the job description, such as XERO and SAP. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your Excel skills, particularly with VLOOKUP, Pivot tables, and linked workbooks. Being able to demonstrate your proficiency in these areas can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed high-volume workloads in previous roles. Be ready to discuss specific challenges you faced and how you maintained accuracy under pressure.
✨Tip Number 4
Network with professionals in the luxury retail sector. Engaging with industry contacts can provide insights into the company culture and expectations, which can be invaluable during your interview.
We think you need these skills to ace Accounts Payable Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in accounts payable, especially in a retail environment. Emphasise your skills in AP reconciliation and any specific software you have used, like XERO or SAP.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and how your background aligns with the responsibilities listed. Mention your ability to handle high volumes of work while maintaining accuracy and detail.
Highlight Key Skills: In your application, specifically mention your advanced Excel skills and your experience with financial reporting tools. This will demonstrate your capability to manage the technical aspects of the role effectively.
Showcase Communication Abilities: Since excellent communication skills are essential for this position, provide examples in your application of how you've successfully resolved billing issues or built relationships across different teams.
How to prepare for a job interview at Phoebe Philo
✨Showcase Your Experience
Be prepared to discuss your previous accounts payable experience in detail. Highlight specific examples where you successfully managed high volumes of invoices or resolved complex billing issues, as this will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Attention to Detail
Since accuracy is crucial in accounts payable, be ready to provide examples of how you've ensured precision in your work. You might mention specific processes you implemented to reduce errors or improve efficiency in invoice processing.
✨Familiarise Yourself with Relevant Software
Make sure you have a good understanding of accounting software like XERO and any reporting tools such as SAP. If you have experience with advanced Excel functions, be prepared to discuss how you've used them in past roles to analyse data or streamline processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, especially in high-pressure situations. Think of scenarios where you had to resolve discrepancies or manage tight deadlines, and be ready to explain your thought process and the outcomes.
