At a Glance
- Tasks: Keep operations running smoothly and support various teams in a dynamic environment.
- Company: Established construction advisory firm known for transparency and professionalism.
- Benefits: Competitive salary, supportive team culture, and opportunities for personal growth.
- Other info: Join a valued team where your contributions are recognised and appreciated.
- Why this job: Be the backbone of a close-knit team and make a real impact on daily operations.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 45000 - 45000 £ per year.
Location: Kingston
Contract Type: Permanent
Salary: £45,000
Office Based
Our client is a well-established construction advisory company based in Kingston, known for delivering transparent, accurate quotations and professional guidance to clients. They're seeking an experienced Office Manager to join their team. If you're organised, proactive and thrive in a role where you're central to keeping operations running smoothly, this could be the right opportunity for you.
Position Overview:
This Office Manager role is pivotal to the company's success. You'll work across multiple functions, administration, finance, purchasing, logistics and compliance - ensuring daily operations run efficiently and all teams have the support they need. In this close-knit, owner-managed business, you'll be trusted, relied upon and genuinely valued. Your ability to spot what needs doing and take action will be essential, as will your attention to detail and commitment to supporting colleagues around you.
Responsibilities:
- Manage day-to-day administration, filing systems, staff records and schedules to keep operations organised
- Coordinate supplies, equipment and third-party service providers to support business needs
- Support the sales team and ensure visitors and customers receive professional, welcoming service
- Process payroll information for employees and contractors with accuracy and timeliness
- Support statutory administrative requirements and pension administration to ensure compliance
- Manage petty cash, supplier payments and assist with invoicing and quotations
- Source materials and products from domestic and international suppliers
- Manage incoming stock, inventory records and replenishment across storage and display areas
- Coordinate deliveries, collections and associated documentation to maintain smooth logistics
- Manage the company vehicle fleet including maintenance schedules, compliance and renewals
- Prepare and maintain health and safety documentation relevant to operational activities
- Support insurance renewals and ensure compliance records are kept up to date
- Maintain schedules and coordinate across teams to keep projects and daily operations on track
Requirements:
- Proven experience in office management, operations or senior administration role
- Demonstrated ability to take ownership and work independently without needing to be chased
- Calm, dependable and genuinely well-organised approach to work
- Comfortable working with financial processes and a range of business systems
- Proficient in Microsoft Office with broader digital tool competency
- Background in logistics, purchasing or stock management is a real advantage
- Strong communication skills and ability to work effectively across all levels
Office Manager in London employer: Phillips Grant Associates
Join a well-established construction advisory company in Kingston, where your role as Office Manager will be integral to our success. We pride ourselves on a supportive and collaborative work culture that values your contributions, offering opportunities for professional growth and development. With a focus on transparency and accuracy, you'll enjoy a dynamic environment where your organisational skills will shine, and your efforts will be genuinely appreciated.
