At a Glance
- Tasks: Coordinate client meetings and support the senior sales team in a dynamic environment.
- Company: Join Phi, a leading firm in capital markets consulting with a focus on career development.
- Benefits: Competitive salary, private health insurance, pension, gym contribution, and generous holiday allowance.
- Other info: Opportunity for significant growth and learning in a high-performance, client-centric environment.
- Why this job: Gain direct exposure to senior stakeholders and build a rewarding career from day one.
- Qualifications: Strong communication skills, organisational ability, and a proactive attitude are essential.
The predicted salary is between 25000 - 35000 £ per year.
This is an exciting opportunity for a bright, ambitious individual to play a central role in Phi's client-facing sales function at the very start of their career. Our senior sales team manages relationships with some of the most senior figures in capital markets - Managing Directors, Chief Technology Officers, Chief Operating Officers and their teams at the world's leading investment banks and hedge funds.
This role sits at the heart of that activity. As Sales Administrator, you will be the operational backbone of the sales team - ensuring that client meetings are coordinated impeccably, that the CRM reflects the reality of the pipeline, and that every interaction with a client or prospect is well-prepared and well-executed. You will work closely with the Head of Sales and a team of experienced sales professionals who will invest in your development and give you genuine exposure to the business from day one. This is not a passive administrative role. The right candidate will be proactive, sharp and genuinely interested in building a career in a high-performance, client-centric environment. If you are organised, personable and motivated to learn, there is significant scope to grow within the firm.
Key Responsibilities- Client Meeting Coordination: Coordinate and schedule client meetings on behalf of the senior sales team, liaising directly with Executive Assistants, Personal Assistants and senior contacts at Tier-1 investment banks, hedge funds and asset managers.
- Manage complex, multi-party diary scheduling across different time zones, ensuring the sales team's calendar reflects live priorities and that no meeting falls through the gaps.
- Prepare concise briefing notes and logistics packs ahead of client meetings - covering attendee backgrounds, agenda items and any relevant account context.
- Send and manage meeting confirmations, reminders and follow-up communications with professionalism and care; every touchpoint with a client contact should reflect Phi's standards.
- Book meeting rooms, arrange video conferencing and manage all practical logistics so that client meetings run without friction.
- Coordinate post-meeting follow-ups as directed by the sales team, tracking actions and ensuring timely responses.
Requirements:
- No specific discipline required - we care about capability and attitude.
- Outstanding written and verbal communication skills - you will be corresponding with some of the most senior professionals in financial services, and the quality of every message matters.
- Exceptional organisational ability and attention to detail; the kind of person who builds systems, keeps records clean and follows through without being chased.
- A naturally proactive approach - you anticipate what is needed rather than waiting to be told.
- Comfortable working at pace and managing multiple competing requests from a busy, senior team.
- Proficiency in Microsoft Outlook, Word and Excel; any experience with Salesforce or similar CRM is a genuine advantage.
- A warm, professional and confident manner with people at all levels - from a graduate contact to a Managing Director's PA.
- Discretion and good judgement; you will be handling sensitive commercial information and communicating on behalf of senior stakeholders.
- Genuine curiosity about capital markets, financial services or professional services - you do not need to be an expert, but intellectual engagement with the environment you are working in will set you apart.
Why Join Phi?
Most people at the start of their career spend years before they get meaningful exposure to senior stakeholders. In this role, you will be corresponding with Managing Directors' offices and senior EAs at Tier-1 banks from week one. Phi is a firm that backs people who show initiative. We invest in careers, promote from within, and value individuals who bring energy and intelligence to what they do. If you are looking for a role that will stretch you, reward you and give you a genuine window into how the world of elite capital markets consulting operates, we would very much like to hear from you.
Benefits:
- Salary £25-35,000k per annum based on experience
- Private Health Insurance
- Pension
- Gym contribution up to £50 pcm
- Mobile phone contribution up to £35 pcm
- 21 days holiday plus BH
Senior Administrator employer: Phi Partners
At Phi, we pride ourselves on being an exceptional employer that offers a dynamic and supportive work environment for our Senior Administrators. With a strong focus on professional development, you will gain invaluable exposure to senior stakeholders in the capital markets from day one, while enjoying a range of benefits including private health insurance, a pension scheme, and contributions towards gym and mobile expenses. Our culture encourages initiative and growth, making it an ideal place for ambitious individuals looking to build a rewarding career in a high-performance, client-centric setting.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator
✨Tip Number 1
Get to know the company inside out! Research Phi's values, culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to the role. Think about how your skills align with the responsibilities of coordinating client meetings and managing diaries effectively.
✨Tip Number 4
Don't forget to follow up after interviews! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Senior Administrator
Some tips for your application 🫡
Show Your Organisational Skills:Make sure your application highlights your organisational abilities. We want to see how you manage tasks and keep things running smoothly, just like you would in the role of a Senior Administrator.
Tailor Your Communication:When writing your application, use clear and professional language. Remember, you'll be communicating with senior professionals, so every word counts! Show us you can match the high standards we expect.
Demonstrate Proactivity:We love candidates who take the initiative! In your application, share examples of how you've anticipated needs or solved problems before they arose. This will show us you're ready for a fast-paced environment.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity right from the start.
How to prepare for a job interview at Phi Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Senior Administrator role and its responsibilities. Familiarise yourself with client meeting coordination, CRM management, and the importance of professionalism in communications. This will help you demonstrate your genuine interest and readiness to contribute from day one.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple tasks in the past. Highlight your attention to detail and ability to anticipate needs, as these are crucial for supporting a busy sales team effectively.
✨Demonstrate Your Communication Prowess
Since you'll be interacting with senior professionals, practice articulating your thoughts clearly and confidently. Bring along a few examples of written communication you've done, like emails or reports, to showcase your writing skills and professionalism.
✨Express Your Curiosity About Capital Markets
Research the basics of capital markets and financial services before your interview. Showing that you have a genuine curiosity about the industry will set you apart and demonstrate your eagerness to learn and grow within the firm.
