Personal Executive Assistant (Spanish & English Speaker) in Hatfield

We are looking for a high level Executive Assistant to provide direct, comprehensive support to our CEO & Founder and Chief of Staff, operating as the connective tissue across two of the firm's most demanding and high-profile functions. This position will be based in stunning new offices in Hatfield and will be onsite 5 days a week.

Headquartered in London and operating across international hubs - New York, Dubai and Singapore, we work exclusively within front office, pricing and risk: the disciplines where precision, trust and expertise matter most. Our clients are among the world's most demanding financial institutions - Tier-1 investment banks, leading hedge funds and major asset managers and they choose us because we deliver with the authority of genuine specialists.

With approximately 600 professionals, six lines of business and nearshore delivery centres across Europe, the Middle East and South Asia, Phi has built a platform that combines global reach with deep domain knowledge.

• Act as an AI-enabled strategic support resource for the CEO: using agentic AI and research workflows to surface insight, synthesise information and produce briefing materials that are concise, accurate and immediately actionable — this is a non-negotiable requirement of the role.
• Leverage AI tools expertly to conduct deep research in support of the CEO — including prospect and client intelligence, market and competitor analysis, industry developments and background preparation ahead of key meetings, board sessions and strategic engagements.
• Lead the organisation and planning of board meetings end to end — working proactively with the CEO, Chief of Staff and ELT to ensure agendas are structured, materials are prepared to the highest standard, and every governance touchpoint runs with precision.
• Provide 24x7 availability and proactive support during all CEO business travel, adjusting working hours accordingly.
• Manage end-to-end travel arrangements for the CEO through Phi's white-glove travel management partner, ensuring every detail - flights, ground transport, accommodation, visas, security, itineraries - is coordinated and confirmed in advance.
• Lead the implementation and ongoing management of Phi's new approach to executive travel, acting as the primary liaison with the external travel agency to refine the booking process, establish standards and ensure consistent delivery.
• Liaise closely with the Commercial EA and other senior stakeholders to maintain seamless diary management, anticipate scheduling conflicts and manage the CEO's time with care and foresight.
• Prepare and coordinate board packs for both Operational Board and Investor Committee meetings, AI must be used to facilitate this process end to end, from collating and structuring contributions through to formatting and quality-checking final materials from all ELT members, including the CEO, to agreed deadlines. Manual approaches alone are not sufficient.
• Support the write-up of specific transformation and strategic initiatives as directed by the Chief of Staff — AI must be actively used in drafting, structuring and refining these documents. The expectation is that AI accelerates and elevates the quality of output, producing clear, professionally structured documentation to the highest editorial standard.
• Confident operating in a fast paced sales environment where priorities shift quickly and standards are uncompromisingly high.
• The CEO travels extensively on business and will expect total, proactive support before, during and after every trip.
• The Chief of Staff oversees corporate governance and transformation; The ability to work fluently with AI is not a bonus.

Company and performance related bonus, company car, private medical insurance, pension, holiday allowance - 25 days.