At a Glance
- Tasks: Support the CEO and Chief of Staff with AI-driven insights and seamless organisation.
- Company: Join a prestigious firm at the forefront of innovation and leadership.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Exciting role with high visibility and significant career advancement potential.
- Why this job: Be at the heart of strategic decision-making and make a real impact.
- Qualifications: Proven experience in executive support and expert-level AI proficiency required.
The predicted salary is between 60000 - 80000 £ per year.
Founded over 20 years ago, Phi Partners has established itself as one of the most respected specialist consultancies in capital markets technology. Headquartered in London and operating across four international hubs - New York, Dubai and Singapore - we work exclusively within front office, pricing and risk: the disciplines where precision, trust and expertise matter most.
Our clients are among the world's most demanding financial institutions - Tier-1 investment banks, leading hedge funds and major asset managers - and they choose us because we deliver with the authority of genuine specialists. With approximately 600 professionals, six lines of business and nearshore delivery centres across Europe, the Middle East and South Asia, Phi has built a platform that combines global reach with deep domain knowledge.
About the Role
This is a senior, high-trust role at the heart of Phi's leadership team. The Executive Assistant will provide direct, comprehensive support to our CEO & Founder and Chief of Staff, operating as the connective tissue across two of the firm's most demanding and high-profile functions.
The right person will be exceptionally organised, naturally discreet, a proven AI expert and comfortable operating in an environment where priorities shift quickly and standards are uncompromisingly high. The CEO travels extensively on business and will expect total, proactive support before, during and after every trip. The Chief of Staff oversees corporate governance and transformation; this role provides the structured, behind-the-scenes coordination that keeps both functions running smoothly.
Critically, this is an AI-enabled role in the fullest sense. The CEO is looking for someone who is a genuine AI power-user - able to deploy AI tools expertly to conduct research, prepare for board meetings, synthesise complex information and deliver insight that adds real strategic value. The ability to work fluently with AI is not a bonus; it is central to what this role is and how the CEO expects it to operate.
This position sits within a large, prestigious reception environment where the postholder will also serve as the firm's front-of-house presence, welcoming senior guests and creating an outstanding first impression of Phi.
Key Responsibilities
Executive Support – Chief Executive
- Act as an AI-enabled strategic support resource for the CEO: using agentic AI and research workflows to surface insight, synthesise information and produce briefing materials that are concise, accurate and immediately actionable — this is a non-negotiable requirement of the role.
- Leverage AI tools expertly to conduct deep research in support of the CEO — including prospect and client intelligence, market and competitor analysis, industry developments and background preparation ahead of key meetings, board sessions and strategic engagements.
- Lead the organisation and planning of board meetings end to end — working proactively with the CEO, Chief of Staff and ELT to ensure agendas are structured, materials are prepared to the highest standard, and every governance touchpoint runs with precision.
- Provide 24x7 availability and proactive support during all CEO business travel, adjusting working hours accordingly.
- Manage end-to-end travel arrangements for the CEO through Phi's white-glove travel management partner, ensuring every detail - flights, ground transport, accommodation, visas, security, itineraries - is coordinated and confirmed in advance.
- Lead the implementation and ongoing management of Phi's new approach to executive travel, acting as the primary liaison with the external travel agency to refine the booking process, establish standards and ensure consistent delivery.
- Liaise closely with the Commercial EA and other senior stakeholders to maintain seamless diary management, anticipate scheduling conflicts and manage the CEO's time with care and foresight.
- Prepare briefing materials, logistics packs and itineraries ahead of each trip; conduct post-trip follow-ups as required.
Governance & Strategic Support - Chief of Staff
- Own and maintain the corporate and governance calendar, ensuring all board, investor and operational meetings are scheduled, confirmed and appropriately resourced well in advance.
- Prepare and coordinate board packs for both Operational Board and Investor Committee meetings — AI must be used to facilitate this process end to end, from collating and structuring contributions through to formatting and quality-checking final materials from all ELT members, including the CEO, to agreed deadlines. Manual approaches alone are not sufficient; the CEO requires AI to be embedded in how this work is delivered.
- Facilitate the end-to-end board pack process: chasing responses, aligning contributors, managing version control and ensuring final documents are distributed on time.
- Support the write-up of specific transformation and strategic initiatives as directed by the Chief of Staff — AI must be actively used in drafting, structuring and refining these documents. The expectation is that AI accelerates and elevates the quality of output, producing clear, professionally structured documentation to the highest editorial standard.
- Maintain structured records of action items, decisions and follow-ups from governance meetings, tracking delivery across senior stakeholders.
Skills, Qualifications & Personal Attributes
- A degree, Masters degree or MBA
- Several years of experience in a senior EA support role within a high-performance, professional services or financial services environment.
- Expert-level, hands-on proficiency in AI tools and platforms — this is an AI-enabled role and the CEO expects genuine mastery, not passing familiarity. You will be expected to use AI to conduct research, synthesise complex information, support board preparation and deliver value-add output that goes well beyond traditional EA responsibilities.
- Demonstrated experience using agentic AI and AI research workflows to support senior executives — surfacing insight at pace, preparing briefings and turning raw information into polished, decision-ready materials.
- Proven ability to support multiple senior stakeholders simultaneously, managing competing priorities with composure and precision.
- Exceptional written and verbal communication skills - correspondence, briefing documents and board materials must be of an immediately publishable standard.
- Advanced proficiency in Microsoft PowerPoint and Excel; confident in producing polished, data-informed documents under pressure.
- Strong numerical proficiency and analytical capability; comfortable working with data and presenting information clearly.
- Demonstrated experience managing complex international travel, including high-context destinations and senior executive requirements.
- Significant experience managing or leading governance processes - board packs, committee papers, investor materials and the end-to-end organisation of board meetings at the most senior level.
- Impeccable professional presentation and interpersonal style; instinctively warm with guests and clients while maintaining the discretion appropriate to a senior corporate role.
- Evidence of a proactive, forward-thinking approach - someone who identifies what is needed before being asked and moves ahead of the calendar, not behind it.
- A genuine team player with strong personal values: caring, commercially minded and loyal to the people and the firm they support.
Key Benefits
- Hatfield Office Based
- Salary package dependant on experience circa £60-80k
- Performance related bonus
- Private Medical Insurance
- 21 days annual leave
- Gym membership Allowance
- Mobile Phone
Board Executive Assistant in Hatfield employer: Phi Partners
At Phi Partners, we pride ourselves on being an exceptional employer that values analytical talent and commercial insight. Our collaborative work culture fosters innovation and growth, providing employees with the opportunity to influence key business decisions from day one. With a commitment to leveraging AI tools for enhanced revenue intelligence, we offer competitive benefits including private health care, a generous holiday allowance, and a supportive environment for professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Board Executive Assistant in Hatfield
✨Get Involved in Industry Events
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✨Engage in Professional Networks
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We think you need these skills to ace Board Executive Assistant in Hatfield
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Phi Partners.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Phi Partners. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Phi Partners
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Phi Partners, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Phi Partners, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Phi Partners could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Phi Partners as they’re likely seeking a candidate who can enhance their workplace culture.
