At a Glance
- Tasks: Support the CEO with AI-driven research, meeting prep, and travel coordination.
- Company: Respected consultancy in capital markets technology with a global presence.
- Benefits: Competitive salary, private medical insurance, pension, and generous holiday allowance.
- Other info: Dynamic role with opportunities for professional growth in a prestigious environment.
- Why this job: Be at the forefront of AI integration while supporting top-tier financial leaders.
- Qualifications: Strong organisational skills and proficiency in AI tools are essential.
The predicted salary is between 60000 - 80000 £ per year.
Founded over 20 years ago, Phi Partners has established itself as one of the most respected specialist consultancies in capital markets technology. Headquartered in London and operating across four international hubs - New York, Dubai and Singapore, we work exclusively within front office, pricing and risk: the disciplines where precision, trust and expertise matter most. Our clients are among the world's most demanding financial institutions - Tier-1 investment banks, leading hedge funds and major asset managers and they choose us because we deliver with the authority of genuine specialists. With approximately 600 professionals, six lines of business and nearshore delivery centres across Europe, the Middle East and South Asia, Phi has built a platform that combines global reach with deep domain knowledge.
Outline of the role
The Executive Assistant will provide direct, comprehensive support to our CEO. This role provides the structured, behind-the-scenes coordination that keeps both functions running smoothly. Critically, this is an AI-enabled role in the fullest sense. The CEO is looking for someone who is a genuine AI power-user - able to deploy AI tools expertly to conduct research, prepare for board meetings, synthesise complex information and deliver insight that adds real strategic value. The ability to work fluently with AI is not a bonus; it is central to what this role is and how the CEO expects it to operate.
Key Responsibilities
- Act as an AI-enabled strategic support resource for the CEO: using agentic AI and research workflows to surface insight, synthesise information and produce briefing materials that are concise, accurate and immediately actionable — this is a non-negotiable requirement of the role.
- Leverage AI tools expertly to conduct deep research in support of the CEO — including prospect and client intelligence, market and competitor analysis, industry developments and background preparation ahead of key meetings, board sessions and strategic engagements.
- Lead the organisation and planning of board meetings end to end — working proactively with the CEO, Chief of Staff and ELT to ensure agendas are structured, materials are prepared to the highest standard, and every governance touchpoint runs with precision.
- Provide 24x7 availability and proactive support during all CEO business travel, adjusting working hours accordingly.
- Manage end-to-end travel arrangements for the CEO through Phi's white-glove travel management partner, ensuring every detail - flights, ground transport, accommodation, visas, security, itineraries - is coordinated and confirmed in advance.
- Lead the implementation and ongoing management of Phi's new approach to executive travel, acting as the primary liaison with the external travel agency to refine the booking process, establish standards and ensure consistent delivery.
- Liaise closely with the Commercial EA and other senior stakeholders to maintain seamless diary management, anticipate scheduling conflicts and manage the CEO's time with care and foresight.
- Prepare briefing materials, logistics packs and itineraries ahead of each trip; conduct post-trip follow-ups as required.
- Facilitate the end-to-end board pack process: chasing responses, aligning contributors, managing version control and ensuring final documents are distributed on time.
- Support the write-up of specific transformation and strategic initiatives as directed by the Chief of Staff — AI must be actively used in drafting, structuring and refining these documents.
- Maintain structured records of action items, decisions and follow-ups from governance meetings, tracking delivery across senior stakeholders.
Front of House
Serve as Phi's front-of-house presence within the firm's prestigious London reception, creating a warm, polished and professional first impression for all visitors.
Benefits:
- Basic salary from £60-80,000k per annum plus performance related bonus
- Private Medical Insurance and Pension
- Holiday allowance up to 25 days plus BH
- Snacks
Executive Assistant employer: Phi Partners
At Phi Partners, we pride ourselves on being a leading specialist consultancy in capital markets technology, offering an exceptional work environment that fosters innovation and professional growth. Our London headquarters provides a dynamic atmosphere where employees are empowered to leverage cutting-edge AI tools, ensuring that every team member contributes meaningfully to our clients' success. With competitive salaries, comprehensive benefits, and a culture that values precision and expertise, Phi Partners is an excellent employer for those seeking a rewarding career in a fast-paced, global setting.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Get to know the company inside out! Research Phi Partners, their values, and their approach to capital markets technology. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Executive Assistant role. Personal connections can make a huge difference!
✨Tip Number 3
Show off your AI skills! Since this role is all about being an AI power-user, be ready to discuss how you've used AI tools in your previous roles. Bring examples of how you've leveraged technology to improve efficiency and deliver results.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining Phi Partners and ready to take that next step in your career.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your AI Skills:Make sure to highlight your experience with AI tools in your application. We want to see how you've used them to streamline processes or enhance your work, especially in research and documentation.
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to reflect how your skills and experiences align with the role of Executive Assistant at Phi Partners. We love seeing candidates who put in the effort!
Be Professional Yet Personable:While we appreciate professionalism, don’t be afraid to let your personality shine through. The role involves being the face of our firm, so showing us your warm and polished side can make a great impression.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Phi Partners!
How to prepare for a job interview at Phi Partners
✨Master the AI Tools
Since this role is all about being an AI power-user, make sure you’re well-versed in the latest AI tools and how they can be applied in a business context. Prepare examples of how you've used AI to enhance your work or solve problems in the past.
✨Know Your CEO's Agenda
Research the CEO’s recent activities, priorities, and any upcoming board meetings. This will not only show your initiative but also help you understand how you can support them effectively. Bring insights on how you can streamline their schedule or improve meeting preparations.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Be ready to discuss specific strategies you’ve used to manage complex schedules or travel arrangements. Highlight any experience you have with coordinating high-stakes meetings or events, as this will resonate well with the interviewers.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle pressure. Think of examples where you had to manage conflicting priorities or last-minute changes, and explain how you navigated those situations successfully.
