Facilities Administrator in Rushden

Pharmaron is currently looking to recruit a Facilities Administrator on a fixed term basis to provide vital administrative support to our Facilities Team, ensuring efficient management of maintenance systems, compliance documentation, and purchasing processes. This role is essential in maintaining operational excellence across site facilities and engineering functions.

Key roles and responsibilities:

• Maintain and update computerised maintenance management systems (e.g., IMCS Pro, Maximo).
• Schedule and coordinate site maintenance contracts, renewals, and department activities.
• Organise service reports, certificates, and compliance records for servicing, calibration, and maintenance.
• Oversee contractor documentation, including permits, risk assessments, and method statements.
• Create reports on departmental adherence to audits, non-conformances, and compliance metrics.
• Coordinate Facilities meetings, including scheduling and taking minutes.
• Manage procurement processes, from requesting quotes to creating and amending purchase orders.
• Maintain training records for Facilities staff, ensuring compliance with SOPs and procedures.
• Act as a liaison between Facilities and other departments for audit readiness and quality metrics.
• Ensure engineering document control systems are accurate and up to date.
• Support validation documentation and compliance-related initiatives.

Candidate Profile

Essential:

• Strong organisational and prioritisation skills, with the ability to manage multiple tasks.
• Excellent IT skills, particularly with MS Office and CMMS systems.
• Attention to detail and a methodical approach to problem-solving.
• Effective communication and stakeholder management abilities.
• A proactive, team-oriented attitude with the ability to work independently.

Desirable:

• Qualification in Business Administration or a related field, or equivalent experience.
• Familiarity with pharmaceutical or regulated industries, particularly in an engineering environment.
• Experience using electronic CMMS and document control systems.

Why Pharmaron?

Collaborative Culture: Thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners and collaborators.

How to Apply:

Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today!