At a Glance
- Tasks: Manage and optimise our HRIS system, ensuring smooth operations across the employee life cycle.
- Company: Join Phaidon International, a top global recruitment firm with a vibrant culture.
- Benefits: Enjoy a competitive salary, hybrid work model, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on continuous improvement and career development.
- Why this job: Be a key player in enhancing employee experiences and driving HR innovation.
- Qualifications: Proficiency in Excel and understanding of HR processes; SQL knowledge is a plus.
The predicted salary is between 40000 - 50000 € per year.
Location: London (Hybrid – 3 days/week in office)
Employment Type: Full Time / Permanent
About Phaidon International
Established in London in 2004, Phaidon International was founded with the ambition to deliver talent solutions backed by deep industry expertise. Since then, we have consistently ranked among the fastest-growing recruitment firms globally and are currently the 10th largest direct-hire agency in the world. We partner with a wide range of businesses - from Fortune 500 companies to venture-backed start-ups - to deliver the right talent for mission-critical roles. Operating through global hubs, our consultants offer localised knowledge combined with international reach, helping clients navigate regional complexities and achieve both immediate and long-term hiring goals.
About the Role
The HRIS Administrator will be responsible for supporting the day-to-day management, configuration, and optimization of our HRIS system (Microsoft Dynamics 365 Finance & Operations - HR module). This role is a key resource enabling the Global People Operations team to use the platform effectively across the employee life cycle, ensuring accurate employee data, reliable workflows/integrations, and timely, validated submissions to Payroll. You will partner closely with People Operations, Payroll, HR Business Partners, Talent Acquisition and IT to resolve issues, improve processes, and deliver a consistent employee and manager self-service experience.
Role scope & reporting:
This position reports into the Global Head of People Operations and supports colleagues across multiple regions. The role will act as a first point of contact for HRIS queries and change requests, coordinating priorities and timelines with key stakeholders.
Key Responsibilities
- System Administration & Data Management
- Own HR systems issue intake, troubleshooting, resolution, and escalation as appropriate whilst keeping stakeholders informed on status and timelines.
- Ensure consistent and accurate processing of transactional data changes throughout the employee life cycle (new hires, transfers, adjustments, promotions, terminations).
- Manage absence processes, respond to user queries (e.g., plan enrolment, accruals), and coordinate fixes to minimize risk.
- Proactively identify opportunities for automation, system and process improvements and support implementation through testing and change communication.
- Manage user and employee self‑service accounts, security roles, duties and privileges to ensure access aligns to role-based controls and internal policies.
- Maintain HR system configurations, workflows, and organizational hierarchies.
- Handle data import/export activities.
- Own employee data governance by running audits/validations, cleansing data, and troubleshooting root causes of integrity issues.
- Validate HR data submissions to Payroll in line with the global pay cycle and produce standard/ad hoc reporting to support HR metrics.
- Collaborate with internal teams (IT, IR, L&D) on integrations to and from the HRIS, ensuring seamless flow of data.
- Support Compliance & Training
- Provide training and guidance to users on system functionalities and best practices.
- Maintain documentation for system processes, changes, and security access controls.
- Ensure the HRIS adheres to data privacy laws and other regulations by applying access controls and flagging risks promptly.
- Liaise with the HRIS Product Owner for escalations.
- General HR administration
- Support the People Operations team with admin duties on an ad hoc basis.
- Support the People Partners and Operations teams with cyclical admin tasks such as pay review cycles and promotions.
About You
- Proficiency in Excel, including PivotTables, X‑Lookups, and formulas to validate data, reconcile variances and produce clear operational reporting.
- Experience with Microsoft SQL and Power BI (desirable, not essential) to support automation.
- Familiarity with Power Platform and integrations.
- Understanding of HR processes (positions, jobs, compensation, benefits).
- Working knowledge of workflow configuration and approval processes.
- Demonstrable attention to detail and problem‑solving skills.
- Strong communication and analytical skills, able to translate technical processes into clear guidance for non-technical users.
- Ability to work cross‑functionally with HR/TA/Payroll/Finance/L&D/IT in a fast‑paced environment on simultaneous projects.
- Positive, can‑do and open mindset, with a continuous improvement approach to systems and service delivery.
- Professional maturity when handling personal and sensitive employment and performance records.
How to apply
If you are interested in the HRIS administrator role, please apply directly.
Human Resources Information System Administrator in City of London employer: Phaidon International
Phaidon International is an exceptional employer, offering a dynamic work environment in the heart of London with a hybrid model that promotes work-life balance. Employees benefit from a culture of continuous improvement and collaboration, alongside opportunities for professional growth within a rapidly expanding global recruitment firm. With a commitment to innovation and employee development, Phaidon International stands out as a rewarding place to build a meaningful career in Human Resources.
StudySmarter Expert Advice🤫
We think this is how you could land Human Resources Information System Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field or related industries. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills with Microsoft Dynamics 365 can make a real difference in their HR processes.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable discussing your experience with HRIS systems and data management.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly.
We think you need these skills to ace Human Resources Information System Administrator in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HRIS Administrator role. Highlight your experience with Microsoft Dynamics 365 and any relevant HR processes. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Keep it concise but impactful – we love a good story!
Show Off Your Skills:Don’t forget to showcase your proficiency in Excel and any experience with SQL or Power BI. We’re keen on seeing how you can bring those skills to the table, so make them stand out in your application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Phaidon International
✨Know Your HRIS Inside Out
Make sure you’re familiar with Microsoft Dynamics 365 Finance & Operations, especially the HR module. Brush up on its functionalities and how it integrates with other systems. Being able to discuss specific features or improvements you've implemented in past roles will show your expertise.
✨Showcase Your Data Skills
Since this role requires proficiency in Excel and possibly SQL, prepare to discuss your experience with data management. Bring examples of how you've used PivotTables, X-Lookups, or even Power BI to solve problems or improve processes. This will demonstrate your analytical skills and attention to detail.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to troubleshoot HRIS issues or manage data integrity. Be ready to explain your thought process and the steps you took to resolve these challenges, as this will highlight your practical experience.
✨Communicate Clearly and Confidently
As you'll be liaising with various teams, strong communication is key. Practice explaining technical concepts in simple terms. During the interview, focus on being clear and concise, showing that you can bridge the gap between technical and non-technical stakeholders effectively.
