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- Tasks: Manage front of house duties and provide administrative support to the team.
- Company: Join PGIM, a leading global asset manager with a diverse and inclusive culture.
- Benefits: Enjoy private medical insurance, generous annual leave, and a solid retirement savings plan.
- Why this job: Be the face of the office while developing your skills in a supportive environment.
- Qualifications: Previous experience as a receptionist or admin assistant is preferred; strong communication skills are essential.
- Other info: This is a full-time, six-month fixed-term contract role based in London.
The predicted salary is between 24000 - 36000 £ per year.
A GLOBAL LEADING ASSET MANAGER WITH A DIVERSE & INCLUSIVE CULTURE. As the Global Asset Management business of Prudential, we're always looking for ways to improve financial services. We're passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.
What you will do:
- Full ownership of the front of house area, including managing the meeting room calendar, maintaining the appearance of the front of house area and providing a friendly welcome to staff and external visitors.
- Schedule and coordinate meeting logistics, including reserving conference rooms, arranging video conference connectivity, preparing meeting materials, refreshments and hospitality.
- Coordinate domestic travel arrangements including preparing detailed itineraries and submitting and tracking expenses.
- Complex management of email account to include filing, prioritizing, clearing daily email influx, maintaining a to do list system and responding to emails on the admin teams behalf.
- Liaise with the IT department to manage and resolve IT/mobile device issues.
- Screen and redirect routine and non-routine calls, as appropriate.
- Distribute post and arrange couriers.
- Provide administrative support for Investment Professionals and other team members as needed, including expenses, compiling meeting materials, and document preparation.
- Act as a liaison between the PPC's London office, ground floor reception and multiple business units within the wider organisation.
- Order and maintain inventory of refreshments and stationary.
- Minute taking.
- Routine Health and Safety checks.
- Perform other administrative duties and special projects as assigned.
- Work closely with the Executive Assistants and Office Manager to provide seamless support.
What you will bring:
- Proven experience as receptionist or administrative assistant in a similar role supporting a busy office.
- Team player with high energy and a positive attitude with the ability to work well with all levels of the organisation.
- Ability to multi task with the initiative to work seamlessly in a hybrid working environment and with colleagues based in different locations.
- Confidence to make certain decisions and react to internal and external requests and know when to reach out to the Office Manager to inform and discuss action.
- Proactive in taking initiative to provide administrative support/guidance where it is needed without instruction and following through; ability to plan and think ahead.
- Ability to work under minimal supervision and effectively prioritise multiple assignments under time constraints.
- Excellent written and verbal communication skills with the ability to maintain close communication with all team members and foster and maintain effective relationships internally and externally.
- Strong initiative, excellent judgment and discretion required in handling confidential information.
- Ability to compose routine letters and/or emails needed.
- Strong partnering and collaboration skills required.
- Willingness and ability to take direction from multiple sources.
- Strong attention to detail, accuracy and completeness.
- Analytical, detail-oriented, and thorough professional.
- Ability to manage and prioritize multiple action items at once.
- Proficiency with Microsoft Office applications: especially Outlook.
What will set you apart?
- Strong critical thinking and logic skills.
- Embraces and encourages change and development.
- Maintains high level of productivity and self-direction.
- Proactive in seeking solutions.
- Drive to understand and develop a deep knowledge of PGIM, product offerings; clients and prospects.
PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.
What we offer you:
- Private Medical Insurance: PGIM offers private medical insurance and pays the full premium on behalf of all employees.
- Annual Leave of 25 to 28 days, based on years of service, at full pay.
- Retirement Savings Plan: Employees receive a company contribution of 10% basic annual salary and a maximum employer-matching contribution of 5% of basic annual salary.
- Life Assurance & Income Protection: Life Assurance for 8 times your basic annual salary, up to a max benefit of £1.8million. 75% of your basic annual salary for a limited payment terms of 5 years, at the end of which a capital sum of 2x your basic annual salary is payable.
About PGIM Private Capital:
PGIM Private Capital is the private capital investment arm of PGIM and one of the largest private debt investors in the world across more than 1,000 companies globally. Our expertise, analysis, and experience drive everything we do.
Our Commitment to Diversity, Equity, and Inclusion:
PGIM has a long-held commitment to advancing diversity, equity and inclusion, rooted in the belief that this is a prerequisite for PGIM's success and sustainability.
Assistant Receptionist Specialist - PGIM employer: PGIM
Contact Detail:
PGIM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Receptionist Specialist - PGIM
✨Tip Number 1
Familiarise yourself with PGIM's values and culture. Understanding their commitment to diversity, equity, and inclusion will help you align your responses during interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Prepare to discuss your experience in managing front-of-house duties. Be ready to share specific examples of how you've created a welcoming environment and handled administrative tasks efficiently in previous roles.
✨Tip Number 3
Showcase your organisational skills by discussing how you prioritise tasks and manage multiple responsibilities. PGIM values proactive individuals, so highlight instances where you've taken the initiative to improve processes or support your team.
✨Tip Number 4
Demonstrate your communication skills by preparing to articulate how you handle interactions with various stakeholders. Being the face of the office means you'll need to convey professionalism and warmth, so practice your responses to common scenarios.
We think you need these skills to ace Assistant Receptionist Specialist - PGIM
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a receptionist or administrative assistant. Emphasise skills like organisation, communication, and multitasking that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role at PGIM. Mention specific aspects of the company culture that resonate with you and how your background makes you a great fit.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, such as proficiency in Microsoft Office, attention to detail, and the ability to manage multiple tasks. Provide examples of how you've demonstrated these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at PGIM
✨Showcase Your Organisational Skills
As an Assistant Receptionist Specialist, you'll need to manage multiple tasks efficiently. Be prepared to discuss your experience with scheduling, coordinating meetings, and handling administrative duties. Use specific examples to demonstrate how you've successfully managed similar responsibilities in the past.
✨Emphasise Your Communication Skills
Excellent written and verbal communication is crucial for this role. During the interview, highlight your ability to communicate effectively with team members and external visitors. Consider sharing instances where your communication skills helped resolve issues or improve processes.
✨Demonstrate Proactivity and Initiative
PGIM values individuals who take initiative. Prepare to discuss situations where you proactively identified a problem and took steps to address it without being asked. This will show your potential employer that you're a self-starter who can work independently.
✨Familiarise Yourself with PGIM's Culture
Understanding PGIM's commitment to diversity, equity, and inclusion can set you apart. Research their values and be ready to discuss how you align with their culture. Showing that you appreciate their focus on collaboration and respect will demonstrate your genuine interest in the company.
