Remote Assistant Company Secretary and Legal Counsel (4+ years PQE, UK home based) in Colchester

Hi, we’re PEXA! We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week. We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community. We’re growing fast, that is where you come in.

We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes. Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property.

Why become a PEXArian? Great question! Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience. Here’s a snapshot of what your life at PEXA could look like:

• Your growth: We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.
• Your wellness: We care about your holistic wellbeing.
• Your work/life blend: We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work.

We are seeking a dynamic and experienced Legal Counsel with assistant company secretarial level responsibilities to join our entrepreneurial FinTech business operating in the regulated UK financial services sector. The primary responsibility of the ideal candidate will be to provide hands-on experience in board support and corporate governance but also provide strong commercial legal acumen in negotiating complex contracts.

You will report to the General Counsel and provide legal and governance support across the group, including subsidiaries, and will play a pivotal role in helping the business scale in a compliant, commercially-sound, and operationally effective manner.

Key Responsibilities

• Company Secretarial & Governance: Provide comprehensive support to the Company Secretary in preparing for and facilitating board and committee meetings: drafting agendas, circulating board packs (via Diligent or similar platforms), taking accurate minutes, issuing written resolutions recording actions, and following up on all matters on a proactive basis. Maintain statutory registers (directors, members, PSCs, conflicts etc.). Ensure compliance with the Companies Act 2006 and UK Corporate Governance Code. Prepare and file confirmation statements, director appointments. Support the Company Secretary in the administration of share-related matters, including share issuances, transfers, and dividend payments and other filings with Companies House. Monitor corporate governance developments, update relevant stakeholders, and assist with implementing updated governance policies and procedures. Provide guidance to directors and senior management on directors’ duties and regulatory obligations. Support shareholder engagement, including AGM/EGM logistics and shareholder communications.
• Legal, Corporate & Commercial: Draft, review, and negotiate a wide range of commercial agreements, including SaaS, partnership, supplier, and customer contracts.