Petty Pool Trust is a specialist charity dedicated to supporting young people with learning disabilities and difficulties. We provide high-quality education, training, and outdoor learning experiences that empower individuals to develop skills, confidence, and independence.
Summary
The Learner Journey Coordinator plays a key role in supporting young people with SEND to achieve positive outcomes and successful transitions into specialist education, guiding learners from initial enquiry through to enrolment. The role requires an organised, proactive and relationship-focused approach to ensure a positive learner journey.
Working collaboratively with the Admissions and School Partnership Coordinator, Curriculum Managers, and the Careers, Employment & Futures Manager, the Learner Journey Coordinator will help ensure that learners' needs, aspirations, support requirements and intended outcomes are clearly identified throughout the admissions process. Coordinate EHCP reviews, gather and analyse information relating to learner needs, support funding applications and audits, and maintain accurate records in line with the SEND Code of Practice.
This is an exciting opportunity to make a meaningful difference by helping to shape learner pathways, support arrangements and transition programmes, ensuring every learner is equipped to thrive within our specialist post-16 provision. Utilising excellent organisational and communication skills, strong relationship-building abilities, and a sound understanding of SEND legislation, EHCP processes and transition planning.
Key Responsibilities
Admissions and Consultations
- Support the Admissions and School Partnership Coordinator to ensure the smooth process from enquiry through to enrolment.
- Review EHCPs, professional reports and supporting documentation to assess learner suitability for college programmes.
- Support the Admissions and School Partnership Coordinator to facilitate admissions assessments, transition visits and applicant interviews.
- Support the Admissions and School Partnership Coordinator to maintain accurate admissions records and application tracking systems.
- Liaise with Curriculum Managers and support teams to determine placement suitability and capacity.
- Support college open days, transition events and learner visits.
EHCP Coordination
- Coordinate annual reviews and interim reviews in line with statutory requirements.
- Attend the EHCP reviews and gather information from learners, families, curriculum staff, employers and external professionals.
- Produce high-quality review documentation and submit information within required timescales.
- Maintain oversight of EHCP outcomes, provision requirements and support arrangements.
- Ensure learner records remain compliant with SEND legislation and Local Authority requirements.
- Support the Assistant Principal of Behaviour, Inclusion and Safeguarding to complete funding applications and evidence requests.
Transitions and Learner Journey
- Support the College team to ensure effective transitions into, within and out of college.
- Support the Careers, Employment & Futures Manager to develop transition plans in partnership with learners, families and external agencies.
- Support the Careers, Employment & Futures Manager to liaise with schools, colleges, adult services and employers to support progression planning.
- Ensure learner information is shared appropriately to facilitate successful starts and transitions.
- Support the Careers, Employment & Futures Manager to maintain destination tracking and progression reporting.
Stakeholder Engagement.
- Develop positive working relationships with learners, parents/carers, Local Authorities and external professionals.
- Act as a contact for EHCP-related enquiries.
- Attend multi-agency meetings as and when required.
- Provide guidance to staff regarding learner needs, EHCP outcomes and support requirements.
Quality and Compliance
- Ensure all admissions, EHCP and learner information is maintained accurately and securely.
- Maintain compliance with the SEND Code of Practice, GDPR and safeguarding requirements.
- Contribute to quality assurance activities and internal audits.
- Monitor and evaluate admissions and transition processes and contribute to service improvements.
Alongside supporting the coordination of the admissions, transitions and EHCP processes, supporting the college team to maintain oversight of learner engagement, attendance and progress, coordinating early intervention strategies and contributing to STAR meetings and learner reviews. The role will ensure that learner needs are identified proactively, support arrangements remain effective and barriers to learning are addressed in a timely manner, enabling learners to make sustained progress towards their EHCP outcomes, educational goals and long-term aspirations.
Person Specification
Desirable Skills and Experience
- Experience of coordinating admissions, learner assessments or transition processes.
- Knowledge of the SEND Code of Practice and EHCP statutory processes.
- Experience of working with Local Authorities and external agencies.
- Ability to analyse EHCPs and professional reports to identify provision requirements.
- Experience of maintaining accurate learner records and databases.
- Excellent report-writing and administrative skills.
- Ability to manage multiple deadlines and competing priorities.
Our college is committed to safeguarding and promoting the welfare of our children and young people and expects all staff and volunteers to share this commitment.
Petty Pool is an equal-opportunity employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
This role offers an excellent opportunity to contribute to a values-led charity dedicated to improving life chances for young people with learning disabilities. Petty Pool is proud to have been recognised as Outstanding to Work For 2025 by Best Companies, reflecting our strong culture, values and commitment to our people.
• Working 41 weeks per year (term time) 11 weeks holiday
• On-site parking
• Company Sick pay (after passing probationary period)
• Employer-funded BHSF Health & Wellbeing Plan, helping with everyday healthcare costs including dental, optical and therapies, alongside 24/7 GP and counselling support
• Bike rack
• Eye care vouchers
• Company pension
• Smart casual dress
Learner Journey Coordinator (EHCP, Admissions and Transitions) in Cheshire employer: Petty Pool
Petty Pool Trust is an exceptional employer, offering a supportive and inclusive work environment dedicated to empowering young people with learning disabilities. As a Health Coordinator, you will play a vital role in shaping health provision while benefiting from ongoing professional development opportunities and a collaborative culture that values your contributions. Located in a vibrant community, Petty Pool Trust not only prioritises the well-being of its learners but also fosters a workplace where staff can thrive and make a meaningful impact.
