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- Tasks: Support the Managing Director and ensure smooth office operations in a dynamic environment.
- Company: Respected construction business with a focus on leadership support.
- Benefits: Competitive salary, career development opportunities, and a supportive work culture.
- Other info: Fast-paced role with opportunities for growth and professional development.
- Why this job: Make a real impact by supporting senior leadership and enhancing office efficiency.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Personal Assistant to Managing Director
Location: Glasgow
Contract Type: Permanent, Full Time
Salary: Competitive
Are you an experienced Personal Assistant looking for a role where you can truly make a difference at a senior leadership level? This is an exciting opportunity to support a Managing Director within a well-established and highly respected construction business. You will play a key role in ensuring the smooth running of the office, supporting senior stakeholders, and maintaining high standards of organisation and communication across the business. This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in delivering exceptional administrative support.
The Role:
As Personal Assistant to the Managing Director, you will provide confidential and professional support, while also assisting the wider regional management team where required. You will be central to ensuring that administrative functions run efficiently and that communication across departments is seamless.
Key Responsibilities:
- Providing high-level PA support to ensure the effective running of office administration.
- Managing diaries and coordinating schedules to maintain efficient communication.
- Handling correspondence promptly and professionally.
- Preparing letters, reports, and board documentation accurately and on time.
- Organising business travel and accommodation in line with company requirements.
- Preparing itineraries and taking accurate minutes, ensuring key actions are recorded and followed up.
- Supporting the management of customer complaints to maintain brand reputation and service standards.
- Assisting senior stakeholders including finance and HR functions where required.
- Managing general office administration, including stationery orders and office organisation.
- Supporting health and safety compliance and maintaining relevant documentation.
- Organising internal and external events.
What We’re Looking For:
Essential
- Previous experience in a Personal Assistant or similar role and industry.
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and handle confidential information professionally.
Desirable
- Advanced knowledge of Microsoft Office including Excel, Outlook, and PowerPoint.
- Familiarity with COINS and Power BI would be advantageous.
What’s on Offer:
- A competitive salary package.
- The opportunity to work closely with senior leadership.
- A varied and fast-paced role with real responsibility.
- A supportive and professional working environment.
- Opportunities for career development and progression.
If you are a proactive and highly organised individual looking to take the next step in your career, we would like to hear from you.
Personal Assistant employer: Pettigrew Recruitment Group Ltd
Contact Detail:
Pettigrew Recruitment Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Personal Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show that you’re not just a great PA, but that you understand how to support a Managing Director in their specific environment.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you’ll need to convey information clearly and professionally. We suggest doing mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your relevant experience and skills that match the job description, like your organisational skills and ability to manage multiple priorities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've supported senior leaders in the past and how you can bring that experience to our team.
Show Off Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and professional. Double-check for any typos or errors, as attention to detail is crucial for a Personal Assistant.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Pettigrew Recruitment Group Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and handling correspondence. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially regarding handling customer complaints or managing confidential information. Think of scenarios from your past experiences where you’ve had to think on your feet and resolve issues effectively. This will show your potential employer that you can handle the pressures of the role.
✨Demonstrate Your Communication Skills
Since excellent communication is key for a Personal Assistant, practice articulating your thoughts clearly and confidently. You might be asked about how you would handle communication across departments, so prepare to discuss your approach to maintaining professionalism in all interactions. This will reinforce your fit for the role.