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- Tasks: Support the Managing Director and ensure smooth office operations in a dynamic environment.
- Company: Respected construction business with a focus on leadership support.
- Benefits: Competitive salary, career development opportunities, and a supportive work culture.
- Other info: Join a team that values professionalism and offers excellent career progression.
- Why this job: Make a real impact while working closely with senior leaders in a fast-paced role.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Glasgow
Contract Type: Permanent, Full Time
Salary: Competitive
Are you an experienced Personal Assistant looking for a role where you can truly make a difference at a senior leadership level? This is an exciting opportunity to support a Managing Director within a well-established and highly respected construction business. You will play a key role in ensuring the smooth running of the office, supporting senior stakeholders, and maintaining high standards of organisation and communication across the business.
This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in delivering exceptional administrative support.
The Role:
As Personal Assistant to the Managing Director, you will provide confidential and professional support, while also assisting the wider regional management team where required. You will be central to ensuring that administrative functions run efficiently and that communication across departments is seamless.
Key Responsibilities:
- Providing high-level PA support to ensure the effective running of office administration.
- Managing diaries and coordinating schedules to maintain efficient communication.
- Handling correspondence promptly and professionally.
- Preparing letters, reports, and board documentation accurately and on time.
- Organising business travel and accommodation in line with company requirements.
- Preparing itineraries and taking accurate minutes, ensuring key actions are recorded and followed up.
- Supporting the management of customer complaints to maintain brand reputation and service standards.
- Assisting senior stakeholders including finance and HR functions where required.
- Managing general office administration, including stationery orders and office organisation.
- Supporting health and safety compliance and maintaining relevant documentation.
- Organising internal and external events.
What We’re Looking For:
Essential
- Previous experience in a Personal Assistant or similar role and industry.
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and handle confidential information professionally.
Desirable
- Advanced knowledge of Microsoft Office including Excel, Outlook, and PowerPoint.
- Familiarity with COINS and Power BI would be advantageous.
What’s on Offer:
- A competitive salary package.
- The opportunity to work closely with senior leadership.
- A varied and fast-paced role with real responsibility.
- A supportive and professional working environment.
- Opportunities for career development and progression.
If you are a proactive and highly organised individual looking to take the next step in your career, we would like to hear from you.
Personal Assistant in Glasgow employer: Pettigrew Recruitment Group Ltd
Contact Detail:
Pettigrew Recruitment Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute as a Personal Assistant. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and aspirations. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Personal Assistant in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your previous experience and skills that match the job description, especially your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for supporting a Managing Director. Share specific examples of how you've excelled in similar roles.
Showcase Your Communication Skills: Since excellent communication is key for this role, ensure your written application is clear and professional. Pay attention to grammar and spelling – it reflects your attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you on our radar quickly!
How to prepare for a job interview at Pettigrew Recruitment Group Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and handling correspondence. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially regarding handling customer complaints or managing confidential information. Think of scenarios from your past experiences where you’ve had to think on your feet and resolve issues effectively. This will show your potential employer that you can handle the pressures of the role.
✨Dress the Part and Be Professional
First impressions matter! Dress smartly and professionally for the interview to reflect the seniority of the role. Additionally, practice your communication skills beforehand, as excellent verbal and written communication is essential for a Personal Assistant. Being articulate will help you convey your thoughts clearly and confidently.