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- Tasks: Support the Managing Director and ensure smooth office operations in a dynamic environment.
- Company: Respected construction business with a focus on leadership support.
- Benefits: Competitive salary, career development opportunities, and a supportive work culture.
- Other info: Fast-paced role with opportunities for growth and professional development.
- Why this job: Make a real impact by supporting senior leadership and enhancing organisational efficiency.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Are you an experienced Personal Assistant looking for a role where you can truly make a difference at senior leadership level? This is an exciting opportunity for a Personal Assistant to support a Managing Director within a well-established and highly respected construction business. You will play a key role in ensuring the smooth running of the office, supporting senior stakeholders, and maintaining high standards of organisation and communication across the business. This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in delivering exceptional administrative support.
The Role:
As Personal Assistant to the Managing Director, you will provide confidential and professional support, while also assisting the wider regional management team where required. You will be central to ensuring that administrative functions run efficiently and that communication across departments is seamless.
Key Responsibilities:
- Providing high-level PA support to ensure the effective running of office administration.
- Managing diaries and coordinating schedules to maintain efficient communication.
- Handling correspondence promptly and professionally.
- Preparing letters, reports, and board documentation accurately and on time.
- Organising business travel and accommodation in line with company requirements.
- Preparing itineraries and taking accurate minutes, ensuring key actions are recorded and followed up.
- Supporting the management of customer complaints to maintain brand reputation and service standards.
- Assisting senior stakeholders including finance and HR functions where required.
- Managing general office administration, including stationery orders and office organisation.
- Supporting health and safety compliance and maintaining relevant documentation.
- Organising internal and external events.
What We're Looking For:
Essential
- Previous experience in a Personal Assistant or similar role and industry.
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and handle confidential information professionally.
Desirable
- Advanced knowledge of Microsoft Office including Excel, Outlook, and PowerPoint.
- Familiarity with COINS and Power BI would be advantageous.
What's on Offer:
- A competitive salary package.
- The opportunity to work closely with senior leadership.
- A varied and fast-paced role with real responsibility.
- A supportive and professional working environment.
- Opportunities for career development and progression.
If you are a proactive and highly organised individual looking to take the next step in your career, we would like to hear from you.
Personal Assistant to Managing Director in Glasgow employer: Pettigrew Recruitment Group Limited
Contact Detail:
Pettigrew Recruitment Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Managing Director in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect opportunity for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as a Personal Assistant. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Personal Assistant to Managing Director in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your relevant experience and skills that match the job description, especially your organisational skills and ability to manage multiple priorities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've supported senior leaders in the past and how you can bring that experience to our team.
Showcase Your Communication Skills: Since excellent communication is key for this role, make sure your application reflects that. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Pettigrew Recruitment Group Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Managing Director. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Communicate Clearly and Professionally
Since excellent communication skills are essential for this role, practice articulating your thoughts clearly. Be prepared to discuss how you've handled correspondence and maintained professionalism in past experiences. This will reassure the interviewers that you can represent the Managing Director effectively.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving abilities and how you handle confidential information. Think about situations where you've had to manage customer complaints or organise events, and be ready to explain your approach. This will demonstrate your capability to support senior stakeholders effectively.