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- Tasks: Support the Managing Director and ensure smooth office operations in a dynamic environment.
- Company: Respected construction business with a focus on leadership support.
- Benefits: Competitive salary, career development opportunities, and a supportive work culture.
- Other info: Fast-paced role with opportunities for growth and professional development.
- Why this job: Make a real impact by supporting senior leadership and enhancing office efficiency.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Glasgow
Contract Type: Permanent, Full Time
Salary: Competitive
Are you an experienced Personal Assistant looking for a role where you can truly make a difference at senior leadership level? This is an exciting opportunity for a Personal Assistant to support a Managing Director within a well-established and highly respected construction business. You will play a key role in ensuring the smooth running of the office, supporting senior stakeholders, and maintaining high standards of organisation and communication across the business. This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in delivering exceptional administrative support.
The Role:
As Personal Assistant to the Managing Director, you will provide confidential and professional support, while also assisting the wider regional management team where required. You will be central to ensuring that administrative functions run efficiently and that communication across departments is seamless.
Key Responsibilities:
- Providing high-level PA support to ensure the effective running of office administration.
- Managing diaries and coordinating schedules to maintain efficient communication.
- Handling correspondence promptly and professionally.
- Preparing letters, reports, and board documentation accurately and on time.
- Organising business travel and accommodation in line with company requirements.
- Preparing itineraries and taking accurate minutes, ensuring key actions are recorded and followed up.
- Supporting the management of customer complaints to maintain brand reputation and service standards.
- Assisting senior stakeholders including finance and HR functions where required.
- Managing general office administration, including stationery orders and office organisation.
- Supporting health and safety compliance and maintaining relevant documentation.
- Organising internal and external events.
What We're Looking For:
- Essential Previous experience in a Personal Assistant or similar role and industry.
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and handle confidential information professionally.
Desirable:
- Advanced knowledge of Microsoft Office including Excel, Outlook, and PowerPoint.
- Familiarity with COINS and Power BI would be advantageous.
What's on Offer:
- A competitive salary package.
- The opportunity to work closely with senior leadership.
- A varied and fast-paced role with real responsibility.
- A supportive and professional working environment.
- Opportunities for career development and progression.
If you are a proactive and highly organised individual looking to take the next step in your career, we would like to hear from you.
Locations
Personal Assistant to Managing Director in Glasgow, Scotland employer: Pettigrew Recruitment Group Limited
Contact Detail:
Pettigrew Recruitment Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Managing Director in Glasgow, Scotland
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for the interview by researching the company and the role. We want you to shine, so practice common interview questions and think about how your skills as a Personal Assistant can make a real difference in their operations.
✨Tip Number 3
Dress to impress! First impressions matter, especially when you're aiming to support senior leadership. We suggest wearing something professional that reflects your personality while keeping it classy.
✨Tip Number 4
Follow up after your interview with a thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for a smoother process!
We think you need these skills to ace Personal Assistant to Managing Director in Glasgow, Scotland
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your previous experience and skills that match the job description, especially your organisational skills and ability to manage multiple priorities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've supported senior leaders in the past and how you can bring that experience to our team.
Show Off Your Communication Skills: Since communication is key in this role, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional, while also showing a bit of your personality!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Pettigrew Recruitment Group Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Managing Director. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and handling correspondence. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to stay organised and efficient, which is crucial for this position.
✨Communicate Clearly and Confidently
As a Personal Assistant, excellent communication skills are a must. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewer about the company culture or expectations for the role, showing your interest and engagement.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving abilities and how you handle confidential information. Think of situations where you've successfully managed customer complaints or organised events, and be ready to explain your thought process and the outcomes.