At a Glance
- Tasks: Manage cash and accounts receivable, ensuring timely invoicing and bank reconciliations.
- Company: Join a friendly finance team supporting petrol forecourts across the UK.
- Benefits: Gain professional qualifications and enjoy a supportive work environment.
- Other info: Potential for permanent position after probation; great career growth opportunities.
- Why this job: Build relationships while developing your finance skills in a dynamic setting.
- Qualifications: Intermediate Excel skills and a knack for IT are essential.
The predicted salary is between 25000 - 30000 € per year.
As an integral part of a small Finance Team you will be responsible for all cash and accounts receivable administration duties. You will be proficient in using Microsoft Excel and finance ERP software to ensure bank accounts are fully reconciled and all invoices are posted in a timely fashion. You will be confident in speaking to customers and other departments in the business to build professional and productive working relationships. You will join a friendly team providing equipment, installation and maintenance services to petrol forecourts across the UK. Following a temporary probationary period a successful candidate will be considered for a permanent position at the organisation. Our office is based in Loanhead, on the outskirts of Edinburgh. We offer support for employees wishing to gain their professional qualifications.
Position Responsibilities
- Cash & Banking
- Posting bank transactions to the ERP system and allocating credits and debits to the appropriate sales & purchase invoices
- Daily bank reconciliations
- Preparing end of month bank reconciliations for all bank accounts
- Updating currency conversion rates at month end
- Accounts Receivable
- Raising invoices for all Sales & Service orders
- Raising Sales/Service orders where required
- Posting credit memos and returns
- Maintaining a comprehensive invoice register
- Building professional relationships with customers
- Managing customer portals (logging / uploading invoices, proof of delivery etc)
- Preparing and sending customer statements
- Monitor account receivable mailbox and respond to queries in a timely manner
- Monitoring invoice due dates and chasing overdue invoices where required
- General Administration
- To engage with other department members to resolve issues
- Ownership of certain balance sheet reconciliations
- Provide ad hoc administration support to the finance team
- Answer phone calls from customers and resolve queries
Qualification Requirements
Intermediate excel skills and competent IT skills are essential.
Accounts Assistant employer: Petrotec UK Limited
Join a dynamic and supportive Finance Team in Loanhead, just outside Edinburgh, where your contributions as an Accounts Assistant will be valued and recognised. We pride ourselves on fostering a collaborative work culture that encourages professional growth, offering support for employees pursuing their qualifications while ensuring a friendly atmosphere. With opportunities to build strong relationships with customers and other departments, this role not only promises meaningful work but also the chance to develop your skills in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an Accounts Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your Excel skills and ERP software knowledge. Be ready to showcase how you've used these tools in past roles, as they'll be crucial for the position. Practice common interview questions related to cash management and accounts receivable.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply directly through our website! We love seeing candidates who take the initiative. Plus, it gives you a better chance of standing out in the application process. So, get your CV polished and hit that apply button!
We think you need these skills to ace Accounts Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience with cash and accounts receivable tasks. We want to see how your skills in Microsoft Excel and finance ERP software can shine through!
Show Off Your Communication Skills:Since you'll be building relationships with customers and other departments, let us know about your experience in this area. A friendly tone in your application can go a long way!
Be Specific About Your Experience:When detailing your previous roles, focus on specific tasks like bank reconciliations and invoice management. We love seeing concrete examples of how you've handled similar responsibilities.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Petrotec UK Limited
✨Know Your Numbers
Brush up on your Excel skills and be ready to discuss how you've used it in previous roles. Be prepared to give examples of how you’ve managed cash flow or reconciled accounts, as this will show your practical knowledge.
✨Build Rapport
Since the role involves liaising with customers and other departments, practice your communication skills. Think of ways to demonstrate your ability to build professional relationships during the interview, perhaps by sharing a story where you successfully resolved a customer query.
✨Understand the Role
Familiarise yourself with the responsibilities listed in the job description. Be ready to explain how your past experiences align with tasks like raising invoices or managing accounts receivable, showing that you’re not just a good fit but also genuinely interested in the position.
✨Ask Smart Questions
Prepare thoughtful questions about the finance team and the company culture. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you. For example, ask about the support they provide for professional qualifications.
